Full job description

SARASOTA MANATEE AIRPORT AUTHORITY

JOB OPPORTUNITY ANNOUNCEMENT

ACCOUNTS PAYABLE SPECIALIST

Finance & HR Department

Full-time

Starting Salary Range: $36,275 - $41,716

Salary Grade Range: $36,275 - $54,412 Posting Date: 05/09/24

Full-Time, Non-Exempt Closing Date: Open Until Filled.

Under general supervision, responsible for processing of accounts payable and assisting with various
other accounting and administrative support functions of the Finance and H.R. Department.

Education and Experience :

High School Diploma or GED.

Two years’ experience in basic manual or EDP accounting required, preferably in the accounts
payable area.

General proficiency in Excel, Microsoft Word, and accounting software.

Knowledge of general office and accounting procedures.

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TO APPLY FOR THIS POSITION, PLEASE FOLLOW THE INSTRUCTIONS LISTED BELOW.

1. Applicants desiring to be considered for this position should apply directly with the Sarasota-Manatee Airport
Authority by visiting our website @ or, calling 941-359-2770 ext. 4766.

2. Return your completed SMAA application to the address shown on the signature page of the application
form; OR fax it to 941-359-5024; OR email it to application@flysrq.com. Only SMAA application forms will be
accepted.

3. Minimum qualifications must be met by the closing date in order to be considered eligible for the position.
Resumes may be submitted as supplements but cannot be accepted in lieu of an application. Applications
and resumes are subject to disclosure under the Florida Sunshine Law.

4. Veterans’ Preference documentation, reference names, etc. must be submitted at the time of application.
In accordance with the Immigration Reform and Control Act, appropriate identification documents verifying
eligibility for employment will be required for the applicant who is hired.

5. The Sarasota Manatee Airport Authority participates in E-Verify. Federal law requires all employers to
verify the identity and employment eligibility of all persons hired to work in the United States.

6. Your application will not be considered unless complete answers are provided to all questions on the
application.

7. The Airport Authority's Drug-Free Workplace Program requires that applicants take and pass a
drug/nicotine test prior to being hired.

SARASOTA MANATEE AIRPORT AUTHORITY

JOB CLASS SPECIFICATION

Job Code: 1023

Date Approved: 04/22

Grade: 26

JOB TITLE: Accounts Payable Specialist

REPORTS TO: Executive Vice President, Chief Financial Officer

DEPARTMENT: Finance and H.R.

FLSA STATUS: Non-Exempt

JOB SUMMARY

Under general supervision, responsible for processing of accounts payable and assisting with various
other accounting and administrative support functions of the Finance and H.R. Department.

MAJOR JOB RESPONSIBILITIES

Receives, opens, sorts, and distributes mail on a daily basis to finance and HR personnel. Date stamps
invoices, opens, and stamps Executive Vice President’s mail, except correspondence from Principal
Financial Group.

Generates batches containing invoice information and amount to be paid. Prepares payment
packages to include invoice and packing slips. Compares purchase orders to invoices for accuracy,
appropriate general ledger number, and correct signature levels. Sends incongruities to Purchasing
for research and resolution. Prepared information is given to Executive Vice President, Chief Financial
Officer for review and final approval to pay.

Prints checks to be issued, prepares Cash Disbursement Record, prints Check Register and forwards
to the Executive Vice President, Chief Financial Officer for approval. Sends Positive Pay record of
checks issued to Bank for fraud protection. Copies checks and files payment package in Account
Payables vendor files.

Enters general ledger numbers from SMAA purchasing transaction logs submitted from cardholders
weekly. Prepares reports for payment by the Executive Vice President, Chief Financial Officer.

Acts as Authority's first contact for inquiries from vendors and others regarding accounts payable
issues. Answers questions and provides information as appropriate.

Prints and distribute Department Budget Reports monthly.

Prepares monthly Travel Reports.

Balance and update several accounts to General Ledger monthly.

Maintains vendor W-9 files.

Distributes Form 1099 Misc. to vendors at year end.

Performs year end processing for Accounts Payable.

Provides necessary copies and documentation to SMAA staff as needed (i.e. check copies, backup
documentation, reports, etc.).

Responsible for the maintenance of accounts payable vendor files and historical and current
payment data.

Prepares accounts payable records for transfer to Records Retention on a timely basis.

Maintains listing of blanket purchase orders and updates payments made against the purchase
order.

Other Job Responsibilities :

Performs various administrative support duties for the Executive Vice President, Chief Financial Officer.

Assists the Executive Vice President, Chief Financial Officer in special projects.

Maintains petty cash processing.

Compile a list of checks, run a tape to verify total and copy checks for AR Specialist on a daily
basis.

Performs other related duties as required.

MATERIALS AND EQUIPMENT USED

Computer, Calculator, Copier, Office Machines

QUALIFICATIONS REQUIRED

Where "preferred" is indicated, the qualification is not essential.

Education and Experience :

High School Diploma or GED.

Two years’ experience in basic manual or EDP accounting required, preferably in the accounts
payable area.

General proficiency in Excel, Microsoft Word, and accounting software.

Licenses and Certifications :

None.

Knowledge, Skills, and Abilities :

Knowledge of general office and accounting procedures.

Knowledge of Excel, Microsoft Word and other computer programs.

Knowledge of computer operations.

Ability to perform basic accounting duties.

Ability to compile and maintain account records in a complete and logical manner.

Ability to pay attention to detail.

Ability to develop and maintain effective working relationships with superiors, fellow employees, and
the general public.

Ability to communicate clearly and effectively orally.

Ability to write clearly and effectively, preferred.

Physical Requirements:

The Accounts Payable Specialist must be diligent in adhering to all work-related safety rules,
procedures and regulations and take the precautions necessary to comply with the Airport Authority
safety policy.

Mental Requirements:

As an Accounts Payable Specialist, the employee must have the mental capacity to provide support
to all departments; must be capable of successfully interacting with employees, outside agencies
and the general public; develop and maintain effective working relationships with superiors, fellow
employees, outside agencies and the general public and have the mental capacity to provide
support to the Executive Vice President, Chief Financial Officer.

Environmental Requirements:

The Accounts Payable Specialist generally works in an office environment.

Summary Clause:

The duties and responsibilities listed in this job class specification are intended only as illustrations of
the various duties to be performed and are not all inclusive. The omission of other specific duties does
not exclude them from being performed by the Accounts Payable Specialist if the duties are similar,
related, or a logical assignment to the position. This job class specification does not constitute an
employment contract between SMAA and the Accounts Payable Specialist and is subject to change
at the discretion of the Airport Authority. ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY

ACCOMMODATE INDIVIDUALS WITH DISABILITIES.

1023one

Physical/Mental Requirements

Job Title: Accounts Payable Specialist Job Code: 1023

Date: 03/21

Physical/Mental Percentage of Time

Continuous 67-100% Frequently 34-66% Occasionally 1-33% Infrequent - less
than

once a day

Standing X

Sitting X

Walking X

Lifting

1-10 lbs. X

11-20 lbs. X

21-35 lbs. X

36-50 lbs. X

over 50 lbs. X

Carrying X

Reaching X

Climbing X

Driving X

Written X
Communication

Oral X
Communication

Reading X

Hand Dexterity X

Reasoning X

Decision Making X

Analyzing X

Sensory X

Sight X

The mental and physical aspects shown with an "x" relate to this specific position and have been identified for ADA compliance purposes only.

This information shall not be used to determine salary grades, nor shall it be used to make comparisons with other positions.

1023 two

SARASOTA MANATEE AIRPORT AUTHORITY

SUMMARY OF BENEFITS

Full Time Employees

Employer Paid Benefits: Waiting Period

Employee & Dependent Medical Insurance The first day of the month
SMAA offers two Blue Cross/Blue Shield medical plans - A Low Option PPO Plan and an following your 30-day
HSA/HDHP. 100% of employee premium is paid by SMAA and the employee waiting period
contributes toward the chosen dependent coverage.

Employee & Dependent Dental Insurance The first day of the month
SMAA pays 100% of employee and dependent coverage under Florida Combined following your 30-day
Life Insurance Company, a subsidiary of Blue Cross/Blue Shield. waiting period

Employee & Dependent Life Insurance (100% paid by SMAA – The first day of the month
employee is insured for 2x annual salary up to $100,000; spouse is insured for $5,000; following your 30-day
dependent is insured for $2,500) waiting period

Travel Insurance Immediate

Employee Assistance Program Immediate

Short-Term Disability (100% paid by SMAA) 1 year

Sick-Time 90 days

Vacation Leave 6 months

Retirement Plan (A 401 plan administered by the Principal Financial Group) 6 months

Reimbursement for Continuing Education 6 months

Floating Holidays 6 months

National Holidays Immediate

Special Discount Programs (Varies) Immediate

Voluntary/Optional Benefits: Waiting Period

Pre-Paid Legal Plan (Voluntary – payroll deduction) Immediate

Deferred Compensation Plan (Voluntary – payroll deduction) 90 days

Group Term Life, Supplemental Medical, and Long-Term 90 days

Disability Insurance (Voluntary – payroll deduction)