Job Description and Duties

Under the direct supervision of the Administrative Services Director, the Medical Record Director plans, develops, and manages a comprehensive health record system of administrative and clinical data in the Health Record section of Porterville Developmental Center (PDC). Manages and directs staff and oversees a health record system that meets medical, administrative, legal ethical regulatory agency and facility requirements; and do other related work.

Individuals interested in applying must take and pass the Medical Record Director examination to obtain list eligibility. To view the Exam Bulletin, click the following link or copy and paste the link into your web browser:

This position is not eligible for telework, this position is in person only.

Please tell us how you heard about us (click on link below).

* If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript may be required prior to appointment. Note: All foreign transcripts MUST be accompanied by a third party academic credential evaluation.

* *Foreign Degrees or Transcripts - Applicants with foreign degrees or transcripts who wish to apply that coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. PDC accepts foreign transcript evaluations that are completed by one of the services listed on these webpages:

* National Association of Credential Evaluation Services or

* Association of International Credential Evaluators, Inc.

You will find additional information about the job in the Duty Statement.

Working Conditions

Typical Working Conditions: Incumbents will be exposed to all Clinical and Support services areas of the facility. Potential exposure to communicable diseases, blood borne pathogens and other conditions common to a clinical nursing environment. Incumbents must have the ability and knowledge to use a Personal Computer. Ongoing interaction with personnel and the public. This position requires problem solving skills and ability to communicate effectively.

Travel may be required.

As a valued member of the department's team, incumbents are expected to work cooperatively with team members and others to enable the department to provide the highest level of service possible. Creativity and ingenuity are encouraged. All PDC staff are expected to treat others professionally and respectfully and with respect are critical to the success of the department's mission.

This position is designated as Work Week Group (WWG) E. WWG E/SE employees are expected to work as many hours as necessary to complete the work assigned. WWG E/SE employee work schedules may fluctuate at times depending on the nature and amount of work to be performed. In the absence of work requiring irregular or fluctuating hours of work, WWG E/SE employees are expected to maintain a consistent work schedule as directed by the ASD.

Typical Working Conditions: Must possess and maintain sufficient strength, agility, endurance, and sensory ability to perform the duties contained in the duty statement. Position requires prolonged sitting and extensive use of computer, telephones, and video data terminals.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

* MEDICAL RECORD DIRECTOR

Additional Documents

* Job Application Package Checklist

* Duty Statement

Position Details

Job Code #:

JC-419252

Position #(s):

472-206-1864-905

Working Title:

Medical Record Director

Classification:

MEDICAL RECORD DIRECTOR

$6,146.00 - $7,694.00 T

# of Positions:

Work Location:

Tulare County

Telework:

In Office

Job Type:

Permanent, Full Time

Facility:

Porterville Developmental Center

Department Information

The California Department of Developmental Services (DDS) is the agency through which the State of California provides services and supports to individuals with developmental disabilities.

These disabilities include intellectual disability, cerebral palsy, epilepsy, autism and related conditions. Services are provided through state-operated developmental centers and community facilities, and contracts with 21 nonprofit regional centers. The regional centers serve as a local resource to help find and access the services and supports available to individuals with developmental disabilities and their families.

Porterville Developmental Center can be contacted at:

Porterville Developmental Center

HR/Recruitment and Exams

P.O. Box 2000

Porterville, CA 93258

(559) 782-2087 or (559) 782-2322

Contact Amanda Avila or Leigh Milan for questions specific to the essential functions of the position only.

Special Requirements

Selected candidates are subject to special requirements. This position is required to complete a medical evaluation.

Electronic application submission is highly encouraged.

Submit a completed standard state application (STD. 678) and copy/proof of registration by the American Medical Record Association (AMRA) as a Registered Record Administrator or eligibility for examination for registration OR certification by the AMRA as an Accredited Record Technician or eligibility for examination for accreditation by the final filing date. Applications submitted for vacancies must include the Position Title and Position Number in the Job Title Section and MUST be signed and dated. Applicants should indicate on their application, in the job title section, the type of eligibility they currently possess and which qualifies them to apply at this time. In the "Employment History" section of the application you must list your current employment history by providing the To and From dates with the month, day and year, the hours per week that you worked, which should be a whole number and not a range and the Total Worked (years/months). You must complete the Duties Performed section on the application. Applications with "see resume" are not acceptable. Applications received without all of this information will be considered incomplete and will not be processed. Candidates who do not submit all of the required documents will not be considered in the selection process. Surplus applicants must attach a copy of their surplus letter. Applications may be obtained from the Human Resources Personnel Office at the Porterville Developmental Center or completed and downloaded from the website indicated below. NOTE: All appointments are subject to State Restriction of Appointment (SROA), Departmental Restriction of Appointment (DROA), and Re-employment List procedures, pre-employment physical and fingerprint clearances. Further Information on the definition of the above may be found on the California State Department of Human Resources website at

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Developmental Services - Porterville Developmental Center

Attn: Humran Resources/Exams & Recruitment

P.O. Box 2000

Porterville, CA 93258

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Developmental Services - Porterville Developmental Center

Human Resources/Exams & Recruitment

Porterville Developmental Center

26501 Ave 140

Porterville, CA 93257

Admin. Building, Room 64 (non-operational on weekends and holidays)

08:00 AM - 04:30 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

* Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

* Resume is optional. It may be included, but is not required.

* Other - Proof of registration by the AMRA as a Registered Record Administrator or eligibility for examination for registration (if using this to meet the MQs).

* Other - Copy of certification by the AMRA as an Accredited Record Technician or eligibility for examination for accreditation (if using this to meet the MQs).

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

As a state employee working for the Department of Developmental Services, you and your family will have access to excellent medical, dental and vision insurance benefits in addition to retirement benefits.

Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment. Additional benefits may also be outlined for specific bargaining units in employee collective bargaining contracts. For more information, please visit the links below.

California State Civil Service Employee Benefits Summary

2024 CalPERS Health Benefit Summary

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:

Leigh Milan

(559) 782-2322

exams@pdc.dds.ca.gov

Hiring Unit Contact:

Amanda Avila

(559) 782-2087

exams@pdc.dds.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Kerrie Sawyer

(559) 782-2303

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Confidential Information

Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts.

Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birth date, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate may be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the California Department of Human Resources.

Cutoff Dates

Applications are being accepted on a continuous basis until the position is filled. The first cutoff date will be 03/08/2024 with cutoff's every month thereafter and may be processed as conditions warrant to meet hiring needs.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.