Salary: $4,043.20 Biweekly

Location : Juneau, AK

Job Type: Full Time

Job Number: 45917

Department: Transportation & Public Facilities

Division: Statewide Admin Services - Fiscal

Opening Date: 05/30/2024

Closing Date: 6/14/2024 5:00 PM Alaska

Division: Program Management and Administration

Position Open To: Alaska Residents Only

Bargaining Unit: Supervisory

Range: 24

Job Description

ATTENTION ALASKA RESIDENTS ONLY!

The Department of Transportation and Public Facilities (DOT&PF) Program Management and Administration is looking for a Financial Manager (Division Operations Manager) to help us Keep Alaska Moving!

What you will be doing:
As the Financial Manager, this individual oversees the financial aspects of the entire department. This includes setting policy direction, supervision, and management related to finances. Incumbent plays a crucial role in ensuring the financial stability and sustainability of DOT&PF by evaluating revenue streams, optimizing costs, and conducting financial forecasting. The position will review and analyze internal financial policies and procedures to align them with departmental goals.

The incumbent serves as a key member of the division's leadership team. Their insights and decisions impact the overall financial health of the organization. They advise executive staff on financial priorities and policy matters. This involves providing strategic guidance and recommendations to enhance financial efficiency and effectiveness.

If you are looking for a role that combines financial expertise, leadership, and strategic thinking to drive the financial well-being of DOT&PF and ensure efficient project management, this may be the perfect position for you!

Our organization, mission, and culture:
The State of Alaska Department of Transportation and Public Facilities' mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

The DOT&PF core values are integrity, excellence, and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public.

The benefits of joining our team:
Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits, with career growth opportunities at the forefront. As an integral part of Alaska's infrastructure development and maintenance, DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development, offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaska's geography and climate, employees can work on groundbreaking projects that contribute to the state's growth, making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.

Please see here for more information about the State of Alaska's benefits package and retirement plan:

The working environment you can expect:
Our office in Juneau is conveniently located at 3.5 mile, next to SEARHC and close to DIPAC Macaulay Salmon Hatchery, a central location with plenty of parking and a view of the channel. This position is available for part-time telework.

Working at the Alaska Department of Transportation and Public Facilities (DOT&PF) offers a uniquely challenging and rewarding environment. With Alaska's diverse and expansive terrain, coupled with its extreme weather conditions, employees of the DOT&PF can work in various locations, including remote locations and urban centers, addressing a wide range of transportation needs. Their roles demand adaptability and resourcefulness as they maintain and improve roads, bridges, airports, ports, and public facilities in a state known for rugged terrain and extreme seasonal changes. This work not only presents professionals with a range of fascinating challenges but also allows them to contribute to developing and maintaining critical infrastructure against the backdrop of Alaska's breathtaking natural beauty, reflecting a strong commitment to safety and environmental responsibility.

Who we are looking for:
To be successful in this position a candidate will need to exhibit the following competencies:

Organizational Awareness : Knows the organization's mission and functions, and how its social, political, and technological systems work and operate effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.
Decision Making : Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
Strategic Thinking : Formulates effective strategies consistent with the business and competitive strategy of the organization in a global economy. Examines policy issues and strategic planning with a long-term perspective. Determines objections and sets priorities; anticipates potential threats or opportunities.
Interpersonal Skills : Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
Client Engagement/Change Management : Knowledge of the impact of change on people, processes, procedures, leadership and organizational culture; knowledge of change management principles, strategies, and techniques for effectively planning, implementing, and evaluating change in the organization.

Special Note:

A valid driver's license is required for this position.

To view the general description and example of duties for positions please go to the following link:

Minimum Qualifications

Three years of professional experience in the broad occupational fields of the division or department and two years of supervisory and/or managerial experience, which may be concurrent with the professional experience.

Special Note: "Professional experience in the broad occupational fields of the division or department," means experience in one of the professional areas that compose the division's purpose and function to ensure the applicant has the knowledge of the work of the division to be managed.

For example, in an administrative services division, qualifying professional experience could be in any one of the professional areas that compose business administration; such as accounting, procurement, human resources, and so on.

In a line division, for example the Division of Mining, Land, & Water in the Department of Natural Resources, qualifying experience could be in any one of the professional areas that provide for the use and protection of Alaska's State-owned land and water, such as geology, hydrology, forestry, natural resource management, and so on.

Additional Required Information

**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**

At time of application, applicants are requested to submit:

Cover Letter - instructions below

At time of interview, applicants are requested to submit (if not already attached to your application):

A list of three (3) professional references, one (1) of which should be your most recent supervisor. The references should include name, job title, employer, and current daytime phone number(s).
A copy of your last three (3) performance evaluations, or two letters of reference from past employers if evaluations are unavailable.

COVER LETTER
A cover letter is required in order to be considered for the position. In professional business format, please highlight how you meet the desired competencies listed in the " Who we are looking for " section above. The cover letter must also explain how you meet the minimum qualifications for the position. (Note: The cover letter will be used as a writing sample and will help determine which applicants will advance to the interview phase of the recruitment and selection process.)

ALASKA RESIDENTS ONLY Please be sure to check our to determine if you qualify.

SUPPLEMENTAL QUESTIONS
This recruitment utilizes a supplemental questionnaire as part of the application process. These questions may be a mix of written, multiple-choice, and select all that apply questions. The answers you provide to the questions will be an opportunity for you to tell us about your experience and/or education. The answers will be used to determine which applicants will advance to the interview phase of the recruitment and selection process; please be as thorough and accurate as you can.

EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

For specific information about this position, please contact the hiring manager at the following:

Name: Sunny Haight, Deputy Director

Phone: (907) 465-8440

Email: sunny.haight@alaska.gov

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

Health insurance, which includes employer contributions toward medical/vision/dental
- The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
  - AVTEC
  - Confidential
  - Correctional Officers
  - Marine Engineers
  - Mt. Edgecumbe Teachers
  - Supervisory
  - Unlicensed Vessel Personnel/Inland Boatman's Union
  - Exempt employees (not covered by collective bargaining)
- The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
  - General Government
  - Labor, Trades and Crafts
  - Public Safety Employees Association
  - Masters, Mates & Pilots
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

Group-based insurance premiums for
- Term life (employee, spouse or qualified same sex partner, and dependents)
- Long-term and short-term disability
- Accidental Death and Dismemberment
- Long-term care (self and eligible family members)
- Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
Matching employer contribution into a defined contribution program (new employees)
Employer contribution into a defined benefit or defined contribution program (current employees)
Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
Option to enroll in the Alaska Deferred Compensation Program
Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See for additional information

Paid Leave & Other Benefits

Personal leave with an accrual rate increase based on time served
Eleven paid holidays a year

01

Please select the answer below that best describes your supervisory experience. Please note that your answer must be supported in your application or will not be considered validated.

Directly supervised staff with authority to hire, assign work, set task priorities, check quality of work, evaluate performance, instruct, mentor and train, and participate in employee discipline.
Directly supervised staff with authority to hire, assign work, set task priorities, check quality of work, evaluate performance, instruct, mentor and train, however, employee discipline was reserved to higher level management positions.
Have not directly supervised staff but have been in a lead position, responsible for training other employees.
Have never supervised or been in a lead position.

02

Select the answer below that best describes your leadership experience in managing a team and developing efficient processes and procedures that benefit a department, organization or company. Please note your answer must be supported by your work history in your application.

I have extensive experience managing the work of others and leading a team of people to reach a common goal. It is/has been a main function of my responsibilities.
I have moderate experience managing the work of others and leading a team of people to reach a common goal. I have been the team lead for projects and was responsible for teaching new staff.
I have minimal experience managing the work of others and leading a team of people to reach a common goal. I have on occasion worked with others to plan and develop project strategy. I have not normally been the person assigned to lead a project or train subordinate staff.
I do not have experience managing the work of others and leading a team of people to reach a common goal. I have always been more comfortable allowing others to take the lead.

03

Select the answer below that best describes your experience with audits. Your choice of answer must be supported by your work history shown in your application.

I have extensive experience with financial and program audits. I was an auditor.
I have extensive experience with program and financial audits. I was the primary point of contact for my organization's external auditor. I coordinated the audit and provided and/or drafted documentation, such as audit responses, corrective action and schedules.
I have some experience with audits. When asked, I pulled information and data into reports.
I do not have experience with audits.

04

Select the answer below that best describes your analytical ability/experience? Your choice of answer must be supported by your work history shown in your application.

In my work history, I have worked with financial analysis and other types of analysis to achieve an objective or disseminate information for the purpose of reaching a conclusion. I complete this analysis independently.
In my work history, I have worked often with analysis, limited amount of different types of analysis for different purposes, with the purpose of reaching a result. I completed this analysis with assistance.
In my work history, I have little experience working independently with analysis.
In my work history, I do not have any experience working with analysis.

05

Select the answer below that best describes your experience with troubleshooting accounting issues. Your choice of answer must be supported by your work history shown in your application.

I am comfortable collaborating with multiple people/departments/federal funding partners and researching statutes, regulations and information using multiple accounting systems/databases to identify the root causes of accounting issues then recommending resolutions.
I am somewhat comfortable collaborating with multiple departments/people and researching information using multiple accounting systems/databases to identify the root causes of accounting issues. Typically, others use my findings to recommend resolutions.
I am comfortable researching information using the accounting systems/databases. I know to help identify the root causes of accounting issues. I present my findings for further research and resolution.
I am comfortable identifying an accounting issue and bringing it to my supervisor's attention for further research and resolution.
In my work history, I do not have experience with troubleshooting accounting issues.

Required Question