Salary: $37,920.00 - $50,400.00 Annually

Location : Denver, CO

Job Type: Full Time

Job Number: LAA-00623-04/24

Department: Department of Law

Division: Natural Resources & Environment

Opening Date: 04/23/2024

Closing Date: 4/30/2024 11:59 PM Mountain

FLSA: Determined by Position

Type of Announcement: This position is open only to Colorado state residents.

Primary Physical Work Address: 1300 Broadway or 1700 Lincoln, Denver CO

FLSA Status: Non-Exempt; position is eligible for overtime compensation.

Department Contact Information: Susie Esparza, susie.esparza@coag.gov

How To Apply: Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

Department Information

Find a rewarding career making a difference: Join the Office of the Attorney General!
The Natural Resources and Environment Section is seeking an experienced Administrative Assistant to join the team as an Administrative Assistant II. This position offers the opportunity to effectively interact with different groups of people at different levels. Our ideal candidate is someone who takes pride in their work and has the excitement to expand their skillset. If you love things that seem impossible and have a desire to join a collaborative and engaging team, apply today!

WHO WE ARE
The Office of the Attorney General/Department of Law is the "People's Lawyer." The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State's chief lawyer and law enforcement official. Our vision for the Department of Law is: "Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all." Our core values and commitment to diversity, equity, and inclusion, drive our actions and demonstrate our focus on being principled public servants who are innovative and better together.

Visit our website to learn more:

Description of Job

This position is open only to Colorado state residents.
WHAT YOU WILL DO

The Administrative Assistant II provides administrative and legal support services for attorneys and paralegals within the Natural Resources and Environment Section. The position effectively and efficiently performs general support activities, ensures that urgent matters are promptly referred to the appropriate attorney or paralegal and creates and produces correspondence, legal documents, and reports through the use of various MS Office applications.

This position also proofreads documents and court filings, performs document management, archiving legal cases and projects and overseeing all scheduling of appointments and conference rooms. As the support for all the attorneys and paralegals in this unit, this position calendars attorney and legal assistant activities, determines information to be obtained from client agencies, and creates, maintains and closes files. This position may also perform other related duties as assigned.

This position will primarily be working in office, with the occasional option to work remotely.

This recruitment will be used to fill multiple Administrative Assistant positions in the Natural Resources and Environment Section.

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act. Salary will be paid on a biweekly basis.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

WHAT WE ARE LOOKING FOR

Minimum Qualifications and Substitutions: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed . Any part-time experience listed will be prorated.

Minimum qualifications are:

Two years of experience providing administrative/ clerical support in a professional office setting as the main function of your job.

30 semester hours (or equivalent) of university or college course work from an accredited institution may be substituted for one of the two years of administrative assistant/office clerical support experience.
- Qualified applicants must have at least one year of administrative assistant/office clerical support experience. If qualifying under the substitution, you will be required to provide a copy of your transcripts.

Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.

Required Competencies:

Proficiency with Microsoft Office suite
Effective oral and written communication with internal and external customers
Strong attention to detail and organization skills

Preferred Qualifications: In addition to the minimum qualifications, if you possess any of the following specifically include the details on your application. T his information will be used to assess your qualifications and may be used to determine a top group of applicants.

Experience providing legal support
Willingness to learn new processes and develop new skills (including developing knowledge and skill of qualifications listed here).
Strong communication skills.
Experience with the E-filing process
Experience working in a natural resource setting
Experience using SharePoint
Experience working with document management systems, case management systems, and document review systems
Experience with MS products
Experience using ProLaw
Strong technical acumen

Conditions of Employment:

Applicants must pass a thorough background investigation prior to appointment.

HOW TO APPLY

Required Application Materials:

A completed State of Colorado Application: Applicants are responsible for ensuring that the application provided is fully completed and clearly describes their education, training and experience as it relates to this position. Applications left blank or marked "See Resume" will not be considered.
Resume: A detailed resume outlining your background skills and experiences including previously held positions and academic background. Any information regarding your skills, qualifications, accomplishments, etc. and how you meet any of the listed preferred qualifications is highly encouraged. Your resume will be reviewed as part of the comparative analysis process.
Cover Letter: A brief cover letter detailing your interest in the position, relevant experience is strongly preferred .

Veteran's Preference: In order to be considered for veteran's preference you must attach a copy of your DD214 forms as well as any documentation required to prove disability or marital status.

Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position. If your application does not demonstrate that you meet the minimum requirements, you will be notified that you will not proceed in the selection process for this position. If your application is rejected and you have questions, you may contact Susie Esparza at

Assessment Information :
Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.

Technical Competence - Technical experience as it relates to the duties outlined in this job announcement.
Depth and Breadth of Experience - Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.
Job Fit - Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.

It is imperative that the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used to identify a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email, US Mail, faxed or hand delivered within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

WHY WORK FOR US

We Embrace Flexibility

We aim to produce outstanding work product for our clients, be efficient with our time, and support each other as team members - which also means we embrace flexible working arrangements when and where possible.

We Are Committed to Diversity
At the Department of Law, we know that we are better together when our differences are valued and everyone is inspired and empowered to contribute. As such, we strive to provide a safe environment where individuals feel valued and respected for who they are; demonstrate a behavior and mindset where differences are welcomed and individuals are equally treated and empowered to do their best work; and promote growth and innovation through a diverse workforce that contributes to creative problem solving and delivers excellent work.

We Have Strong Core Values
Our core values drive our actions. At the Department of Law, we are: 1) principled, maintaining the highest ethical standards, rigorous legal analysis, and careful evaluation of facts; 2) public servants, who are always ensuring our work is not about us, but instead is about the people of Colorado; 3) innovative, by seeking to identify the best approach, make deliberate decisions, and look to improve; and 4) "better together," by working to support each other and collaborate.

We are Committed to Developing our Employees
We are deeply invested in our talent and regularly provide meaningful opportunities for personal and professional growth through training and coaching. Further, our professional development and performance goal setting process is collaborative and ongoing, and aimed at helping our employees grow and succeed.

We Offer Excellent Benefits

In addition to the comprehensive including competitive medical and dental health plans, employer-paid life insurance, paid holidays, retirement plans with , and vacation and sick leave earned each month, there are many other unique benefits that we offer, including:

and health plans
Employer-paid life insurance
Paid vacation and sick leave earned each month
11 paid holidays per year
- The Public Service Loan Forgiveness Program forgives the remaining balance on your direct loans after you have made 120 qualifying monthly payments under a repayment plan while working full-time for a qualified employer.
Free access to an on-site fitness center
Strong, flexible including 401K and 457 plans
Distinctive career advancement opportunities throughout the State personnel system
Excellent work-life programs, such as flexible work schedules, professional development opportunities, and an employee discount program

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Law is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Julie Christopher, at

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information:

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Applicants for State of Colorado classified positions must be current residents of Colorado.Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

02

A resume is required and a cover letter is strongly preferred, along with the completed employment application.These documents can be submitted using the "Attach" feature. Please confirm that you have submitted the required document(s).

03

Experience providing administrative or clerical support in a law office or legal setting is preferred. Please describe your experience in legal administrative support or describe similar experience that will help when training you to perform the legal support duties described in the Description of Work section of this job announcement.

04

Please provide an example from your work experience in an administrative support/clerical role where you had to take initiative to solve a problem. Include in your description the name of the organization where you gained this experience and your role and responsibilities.

05

Describe your level of proficiency utilizing Microsoft Office. In your response, describe the type of tasks you completed in your day-to-day job duties by Microsoft Office product (i.e. Word, Outlook, Adobe, etc.).

Required Question