Salary : $107,418.84 - $137,426.04 Annually

Location : Santa Clara CA 95051, CA

Job Type: Full-Time

Job Number: 18-24-534B

Department: Library

Opening Date: 04/15/2024

Closing Date: 5/13/2024 4:00 PM Pacific

FLSA: Exempt

Bargaining Unit: 5

Weighting Plan: 100% Oral Examination

Description

The Department:
The Library Department has positioned itself as a dynamic community hub, providing access to information, literacy resources, educational programming, and promotes civic engagement in Santa Clara. The Library Department is organized into seven divisions: Administration, Adult Services, Branch Services, Customer Services, Facilities, Technical and Technology Services and Youth Services. Santa Clara City Library is in the process of finalizing and implementing its new Strategic Plan that will support the direction of future library services.

The Position:
The Library Program Coordinator - Reference is a professional position in the classified service responsible for the Adult Services division of the Santa Clara City Library with responsibilities including information and educational sharing and resource delivery, planning, providing, and coordinating specialized programs for the community, coordinating staff activities, manage assigned library physical and digital collections and resources, assigning, reviewing, and supervising the work of library staff, and is part of the Library's Management Team. Adult Services also includes specialized collections such as a robust genealogy and local history collection, and a world languages collection. Specific knowledge of a program area is required. Incumbents in this position will need to be collaborative, innovative, enthusiastic, and team-oriented individuals committed to fostering positive working relationships with great interpersonal skills to deliver high quality services that meet the community's needs. This position requires strong leadership skills, ability to follow through, vision-thinking and creativity, possess a high capacity to meet work demands, and independence in making judgment to assist in leading strategic department initiatives.

Additional Information:
Applications must be filled out completely (e.g. do not write "see resume, NA, or personnel file."). To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be considered.

Application packets may be submitted online through the "Apply Now" feature on the job announcement at Applications must be submitted by the filing deadline of May 13, 2024 at 4:00 PM.

THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW.

The annual salary range for this position is $107,418.84 - $137,426.04. This position will be filled at or near the bottom of the salary range.

Follow this link to view the entire Class Specification , which includes more information on Typical Duties and Knowledge, Skills, and Abilities.

Minimum Qualifications

EDUCATION AND EXPERIENCE
EDUCATION AND EXPERIENCE
Minimum Requirements:
•Possession of a Master's Degree in Library/Information Science* from an American Library Association accredited library school and
•Three (3) years of increasingly responsible professional library experience and
•Knowledge of standard reference sources, as well as classic literature, popular genres, and current publishing trends for adults is required and
•Experience in providing public library reference service using a variety of sources and information formats, including electronic formats is required

Acceptable Substitution:
None.

License/Certifications:
Possession of an appropriate, valid California driver's license is required at time of appointment and for the duration of employment

*College course credits and degrees from institutions outside the United States and its territories must be translated (if necessary) and evaluated before they will be accepted to meet minimum qualifications for the City of Santa Clara classifications. Information on degree evaluation can be found

Desirable Qualifications:

Experience scheduling staff, coordinating the work of others, and management of a significant project is desirable
Supervisory experience of professional, paraprofessional, page, or volunteer staff is desirable
Knowledge of Innovative Interfaces Millennium Library Services Database is desirable

Other Requirements:

Performs physical tasks, such as lifting and moving library materials and equipment weighing up to 10 lbs., stooping, reaching, kneeling, and walking up and down stairs
Must be able to perform all the essential functions of the job assignment
May be required to work evenings and weekends

Candidates must attain a passing score on each phase of the examination process to qualify for the Eligible List. A department interview will be required prior to appointment.

Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application.

PERMANENT CITY EMPLOYEES PREFERENCE POINTS: Current permanent employee candidates who receive a passing score on the examination will have an additional five (5) points added to their final score.

The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or

City of Santa Clara Benefit Summary Overview for Bargaining Unit #5, 7, & 8
Employees Association

This summary provides a brief overview of the City of Santa Clara's benefits available to Bargaining Unit #5, 7, & 8 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager's Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change.

Retirement:

Membership in the California Public Employees Retirement System (CalPERS)
- Classic Employees: 2.7% @ age 55 formula - employee pays 8.00% of gross pay, minus $61 bi-weekly
- New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay
Medicare and Social Security (FICA)
- Employee pays 6.20% up to $10,397.40 (Social Security) and 1.45% (Medicare) of gross pay

Health Insurance:

City contribution up to 90% of the Kaiser Family premium per month, based on enrollment in a CalPERS health plan
Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis
The City's contribution is prorated based on scheduled hours for part time employees
Coverage is effective as early as the first day of the month after date of hire
If an employee enrolls in a plan with a monthly premium that is less than $946.86, they will be paid the difference in cash
Employees hired on or after 1/1/2022 who opt-out of City-offered health insurance and provide annual attestation and acceptable proof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details

Dental Insurance:

Choice of two Delta Dental plans; enrollment is mandatory
City pays lowest cost employee only plan; additional cost is paid by employee
Coverage is effective as early as the first day of the month after date of hire

Vision Insurance:

Choice of two VSP plans
City pays lowest cost employee only plan; additional cost is paid by employee
Coverage is effective as early as the first day of the month after date of hire

Voluntary Employee Beneficiary Association (VEBA):

City contributes $50.00 a month toward employee's VEBA account
Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax)

Life Insurance:

City pays for $15,000 of Basic Life Insurance coverage
Coverage is effective the first of the month after one calendar month of employment
Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children

State Disability Insurance (SDI):

Employee pays 1.1% of gross pay (includes Paid Family Leave)
7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information

Paid Family Leave (PFL):

Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child
No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information

Long Term Disability (LTD) Insurance:

Benefit is 2/3 of basic wage up to $7,500; max of $5,000/month
City pays $.558/$100 of insured earnings
30 calendar day waiting period
Coverage is effective the first of the month after one calendar month of employment

Deferred Compensation:

Voluntary plan through Nationwide Retirement Solutions
Employee may contribute up to the lesser of the IRS maximum or 100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules

Flexible Spending Account (IRS Section 125 Plan):

Employee may contribute up to $3,200 per year in pre-tax dollars to a health care spending account
Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account
Employee may contribute up to $315 per month in pre-tax dollars to a commuter benefit plan

Vacation:

Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service
- For 1 - 4 years of service: 10 days (80 hours)/year
- For 5 - 9 years of service: 15 days (120 hours)/year
- For 10 - 15 years of service: 21 days (168 hours)/year
- For 16 - 20 years of service: 22 days (176 hours)/year
- For 21+ years of service: 24 days (192 hours)/year
Maximum vacation accrual is 450 hours
Once per year, employees can elect to convert up to 40 hours of accrued vacation to cash to be paid out the following calendar year

Sick Leave:

Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual
- Up to 48 hours/year of accumulated sick leave may be used for family illness
- Up to 40 hours/year of accumulated sick leave may be used for personal leave
Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation)
Partial sick leave payoff provision on retirement depending on years of service

Non-Management Leave:

24 hours of non-management leave credited to employees each January 1st
- New employees hired between January 1st and June 30th receive 24 hours of non-management leave their first year
- New employees hired between July 1st and December 31st receive 12 hours of non-management leave their first year
- Unused non-management leave may not be carried over from one calendar year to the next

Compensatory Time Off (CTO):

Employees may accrue CTO in lieu of overtime hours (maximum accrual is set by department)
16 hours of CTO is credited to employees each January 1st (prorated if hired after January 1st)

Holidays:

Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year)

Reimbursements/Allowances (for specific classifications):

Raingear: Up to $120 per fiscal year for eligible classifications
Safety Boots: Upt to $237 per fiscal year for eligible employees
Walking Shoes: Up to $120 per fiscal year for eligible classifications (See MOU for details)
Tools: $500 per fiscal year reimbursement for Auto Foreperson classification
Phone allowance of $80/month for Senior Key Customer Representative(s) and Key Customer Representative(s) job classifications

Bilingual Pay:

Certified bilingual employees are eligible for $55/bi-weekly bilingual pay

Night Differential Pay:

Librarians and library support employees whose regular assignments are to City libraries are eligible for 5.0% night differential pay for all hours worked between 5:30 p.m. and 6:30 a.m. so long as they work a minimum of 2 consecutive hours between 5:30 p.m. and 6:30 a.m.
All other employees are eligible for 5.0% night differential pay for all hours worked between 6:00 p.m. and 8:00 a.m. so long as they work a minimum of 2 consecutive hours between 6:00 p.m. and 8:00 a.m.

Standby Pay:

Employees in the classification of Electric Utility Programmer Analyst, Electric Utility Network Administrator, and Senior Energy Systems Analyst are eligible for standby pay of $100/week when assigned to work standby

Tuition Reimbursement Program:

Up to $2,000 per fiscal year for tuition reimbursement

Employee Assistance Program:

Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year
City paid benefit

Retiree Medical Reimbursement Program:

Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum.
Up to age 65, retirees are eligible for reimbursement up to $416/month in 2024 (amount adjusted annually)
After age 65, retirees are eligible for reimbursement up to $249/month in 2024 (amount adjusted annually)

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, omissions, stating "see resume" or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question completely and that your responses can be verified from information included within your application?

02

Please select the option below that best describes how you meet the minimum qualifications for this position.

I possess a Master's Degree in Library/Information Science from an American Library Association accredited library school, and three (3) years of increasingly responsible professional library experience, and I haveknowledge of standard reference sources, as well as classic literature, popular genres, current publishing trends for adults, and experience in providing public library reference service using a variety of sources and information formats, including electronic formats.
I do not meet the minimum qualifications for this position.

03

Please describe how your education and experience meets the minimum qualifications for this position.

Required Question