Job Description

This position requires a highly organized individual who possesses strong initiative and has the ability to complete multiple projects in a deadline driven environment. This induvial must have previous work experience in the Spirits industry. This individual must be able to communicate effectively and understands the need to work in an integrated manner with other members of the department in furtherance of goals, objectives, and knowledge.

Job Essentials, Responsibilities, Duties

Maintenance of Client relations.
Inventory valuation – Assessing and tracking growing and bottling costs.
Point-of-sale and bookkeeping software integration.
Monitor business plan development, entity choice, & initial recordkeeping.
Understand the relationship between marketing, tourism, and distribution.
Maintenance and adherence to business management related policies and procedures.
Review and summarization of all Client agreements.
Performance of Client Risk Assessment and Financial Planning.
Oversight over day-to-day financial management performed by Spirits team of Accountants: bill pay, revenue tracking commission reporting, client specific accounting and reporting.
Review of quarterly financial statements.
Delivery of Weekly Client communications (cash reports, weekly updates).
Monitor insurance renewals and claims for both institution and individual clients.
Review budgets, shareholder Payroll and 1099 reports and send to clients
Oversight over the preparation of timely and accurate commissions, calculations & payments
Oversight and execution of assigned new client on-boarding procedures.
Oversee estate planning.
Oversee ad hoc projects as needed.
Review payroll services and associated journal entries.
Review and oversight over 1099 Reporting procedures.
Oversight over tax work paper prep; liaison with Tax Manager to provide necessary data for the completion of all tax processes.
Maintains log of all filings and reported information, providing accountability for accuracy and timeliness

Specific Job Knowledge, skills, and Abilities

Building Relationships
1. Establishes trust with others.
2. Cultivates relationships and establishes networks through professional contacts.
3. Partners with members of the department on assignments which require shared information.
4. Looks for ways to help others add value.
5. Takes proactive steps to maintain relationships.
Client Focus
1. Asks questions to determine client expectations and requirements.
2. Follows up with clients on a timely basis.
3. Initiates action without being directed or asked to by others.
Effective Communication
1. Recognizes the merit of different positions, points of view or competing interests.
2. Selects the communication style and presentation method that will yield the greatest impact.
3. Influences others to take action.
4. Interacts effectively with people of all levels.
Judgement
1. Effectively deals with straight forward choices.
2. Clarifies and examines assumptions with others to reduce uncertainty.
3. Proactively generates alternative options before making a decision.
4. Anticipates the long-term consequences of a decision.
Problem Solving
1. Understands relationships among several parts of a problem.
2. Involves management in process after alternatives have been developed and can be presented.
3. Sees patterns that help to explain the root causes of complex problems.
4. Applies creative, practical solutions to solve problems that are not obvious to others.
5. Brings the right people together to address issues.
Client Service
1. Proactively identify opportunities for improving service and communication.
2. Establish strong working relationships with clients and their associated associates, through the delivery of timely and accurate information.
3. Anticipate problems and proactively provide solutions.
4. Establish strong working relationships with Tri Star Sports & Entertainment team, leveraging internal resources where appropriate to meet Client’s needs.
5. Develop presentations for various levels of management relative to their needs.
Accounting/Financial/Operational Excellence
1. Perform client risk assessments in conjunction with Controller and CFO.
2. Prioritize financial and accounting tactics relative to each client’s risk assessment.
3. Review and summarize all Client agreements.
4. Leverage internal and external resources to provide full service delivery of stated objectives to client.
5. Review general ledgers for accuracy & appropriateness of accounting treatment.
6. Prepare journal entries based on research and review.
7. Prepare quarterly financial packages within required due dates.
8. Prepare budgets and monitor activity against budget where necessary.
9. Prepare/Review weekly Cash Reports and associated reconciliations.
10. Maintain appropriate documentation and support for all journal entries & deliverables.
11. Ensure estate planning is conducted where necessary.
Employee Development
1. Identify training courses to address gaps between current skill sets and required competencies.
2. Monitor progress against stated objectives.
3. Promote teamwork both internally and externally.
4. Train and develop Staff Accountant.
Administrative
1. Ensure accurate and up-to-date information is maintained within timekeeping system.
2. Ensure Supervisor is updated regarding projects and other information as needed.
3. Ensure that all working papers are properly organized, stored, & retrievable.
4. Maintain documentation of status for all assigned tasks.
5. Support paperless philosophy via the use of scan and save technology.
Computer Skills
1. Demonstrates knowledge of QuickBooks accounting software & Excel.
2. Suggests ways to use data analysis tools or otherwise automate processes.
3. Possesses excellent spreadsheet skills.
Facilitation Skills
1. Participates in meetings with concise, well-thought answers and provides constructive feedback.
2. Extracts information from informal comments.
Project Management Skills
1. Develops estimates, establishes deadlines.
2. Monitors tasks and assignments to ensure accurate and timely completion.
3. Coordinates the work of all resources to achieve maximum productivity.
Operation Evaluation Skills
1. Demonstrates a working knowledge of business management services.
2. Identifies best practices within the company that may be relevant to the position responsibilities.
3. Uses a wide range and depth of technical or specialized expertise to resolve problems.
Teamwork
1. Shares ideas, innovations and best practices that can benefit others.
2. Supports team decisions to people outside of the team.
3. Plays multiple roles on a team as needed.
4. Recognizes the success of others.
5. Understands the need to work in an integrated manner with other members of the department in furtherance of goals, objectives and perception.

Qualifications

BS Accounting, Finance, Economics
Experience in completing accounting functions for alcohol and spirit industry
Experience in managing several concurrent projects for at least 2 years.
7-10 years of Accounting Experience
Knowledge of QuickBooks
Experience within a Business Management Firm and/or the entertainment industry where there would be good transferability of skills.

Tri Star Core Values

PERFORMANCE: We provide clients with excellent reporting and service

HONEST & INTEGRITY: We are transparent and accountable, always being truthful to staff and clients

TEAMWORK: We actively participate in group discussions, tasks, and projects

COMMITMENT: We are dedicated to our roles within Tri Star, the core values of the firm and the clients

TECHNOLOGY: We seek to capitalize on innovative technologies and contribute to positive change in the firm

This job description is not intended to be a comprehensive list of all requirements of this position.