Legal Assistant (Management Analyst I)

Category: Administration

Main location: United States, Tennessee, Memphis

Position ID:J0424-1272

Employment Type: Full Time

Position Description:

CGI is one of the largest global IT companies, spread across 40 countries with endless opportunities to expand and grow. As a CGI Federal member, you have the opportunity to be a shareholder at CGI and join a family of 77,500 members.

CGI is one of the top 5 largest global IT companies spread across 40 countries with endless opportunities to expand and grow. Our Federal National, Security and Justice (NSJ) Organization is growing, and we are looking for dedicated, highly motivated Legal Assistant's (Management Analyst I) to join our team supporting a large government contract.

As a Legal Assistant the team supports the Department of Justice's (DOJ) Executive Office of Immigration Review-Office of the Chief Immigration Judge (OCIJ), in a fast-paced environment located nationwide. The position is very administrative in nature and does require a lot of close interaction with the public, Court Administrators, and Judges.

As such, we're a close-knit team that has access to global resources. At CGI, you'll have the opportunity to explore a wide range of industries, technologies, and geographies, all while enjoying the personal touch that our local operating approach offers.

This position is located in Memphis, TN.

Your future duties and responsibilities:
•Responds to inquiries in and out of the courtrooms
•Input case information in database management system
•Provides information to Judges, Court Administrator and Support Staff
•Communicates with the Department of Homeland Security, Corrections Department, USCIS and/or other agencies
•Answers and transfers telephone calls
•Review charging documents, schedule/reschedule cases, update CASE records, and update/maintain Records of Proceedings
•Run and maintain court calendars, prepare orders and hearing notices, process motions and legal correspondence
•Crafts written documents and prepares correspondence
•Processes and distributes mail, correspondence, memoranda, and other written material.
•Sorting and distribution of all Filings received by court
•Incoming and outgoing BIA/FOIA Receipts and Distribution
•Returned Mail Receipt/Processing/Distribution
•Motions and Applications data entry
•Processing/Distribution of daily filings
•Receipt/Distribution of E-33 forms
•Log in "Utilities" E33s of cases not yet received
•General Mail Receipt/Distribution to the staff/judges' mailbox
•COVs intake and Distribution
•Outgoing USPS Mail and FED-X
•Assists Immigration Judges in court hearings with administrative duties, e.g., receive and distribute documents, print out judge's orders, update CASE management system, etc.
•Covers front window lobby area (receives and greets visitors at the reception window, receives and assists public in the courtrooms)
•File ROPs and correspondence, retire closed cases to the Federal Records Center
•Prepare ROPs for attorney review

Required qualifications to be successful in this role:
High school diploma or equivalent.
•Any combination of related experience as an administrative assistant, paralegal, legal Secretary, program assistant or related field.
•Experience with various software, i.e., Windows XP, WordPerfect, MS Word, Lotus 1 2 3, Excel, and Quattro Pro.
•Excellent written and communications skills.
•Possible travel (depends on the needs of the business)
•Some bending and lifting WILL be required (lifting approximately 30 lbs. is required)
•Possible filing may be required.
•This is an encouraged 40-hour (Monday - Friday) work week position
•Ability to optimally complete a CGI Background Investigation to include, 50 State person of convicted crime, Education, Employment, Credit and Driving Records Checks to start employment.
•Be able to acquire and maintain a US Government Security Clearance (Moderate Risk
Public Trust) to start employment.
•Due to the nature of this government contract, US Citizenship is required.

This job description is not all inclusive, there may be other job responsibilities that may arise outside of what is listed above.

Hourly Rate: $18.54/hour

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.

At CGI Federal we call our professionals "members" to reinforce that all who join our team are owners and empowered to participate in the challenges and rewards that come from building a world-class company. CGI Federal's benefits include:

Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category

401(k) Plan and Profit Participation for eligible members

Additional benefits determined by your Service Contract Act:
Paid Time Off (PTO)
Paid Federal Holidays
Health & Welfare Benefits

Due to the nature of this government contract, US Citizenship is required.

#CGIFederalJob

Skills:

Data Entry
Document Management
Information Management
Records Management

What you can expect from us:

Together, as owners, let's turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because...

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.

Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team-one of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.