Salary : $85,628.76 - $141,337.61 Annually

Location : Fremont, CA

Job Type: Full-time, regular

Job Number: 24HR01

Department: Human Resources

Division: HRD-Human Resources Admin

Opening Date: 03/18/2024

Description

The City of Fremont's Human Resources Department is recruiting for Human Resources Analyst I/II (Payroll/HRIS).

VIEW OUR RECRUITMENT BROCHURE

THE DEPARTMENT

The mission of the Human Resources Department is to support and develop our employees, so they can support the community. We achieve this through bringing stability to an ever-changing and evolving environment, while creating and maintaining equity.

THE OPPORTUNITY

The City of Fremont is looking for a skilled Analyst to support Payroll and HRIS functions . This position will extract and analyze payroll data; complete reconciliations and audits ; and act as a technical payroll and HRIS Analyst to identify, troubleshoot, and resolve HRIS system and reporting issues.

The ideal candidate for this opportunity possesses the following:

Public sector payroll experience.
Certified Payroll Professional (CPP) designation and/or Fundamental Payroll Certification (FPC).
Experience using robust Human Resources systems: PeopleSoft and CalPERS.
Knowledge of the principles and practices of human resources, including human resources work experience in a public sector agency performing payroll and/or benefits administrative responsibilities.
Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines.
Ability to balance assigned HRIS projects in partnership with the Information Technology Services Department.
Ability to manage multiple tasks and meet deadlines in a high volume, fast-paced work environment.

First Review of Applications The first review of applications is April 10 , 2024, at 12:00 p.m. (PST). This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application.

To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box.

SELECTION PROCESS
The process may include a panel interview, in-basket or written exercise, professional reference checks, fingerprint check for criminal history, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process. If you are interested in employment in this job classification, you should apply to ensure you are considered for future opportunities that may utilize the candidates from this recruitment.

Reasonable Accommodation
Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov.

Contact Us For additional information, please contact Human Resources Department at:humanresources@fremont.gov

The information contained herein is subject to change and does not constitute either an expressed or implied contract.

Human Resources Analyst I/II Class Specification

Human Resources Analyst is a flexibly staffed position. Level and salary range placement is dependent upon an incumbent's experience and qualifications.

Definition

Under direction of a Human Resources Manager, performs a variety of research and detail-oriented project work and professional activities in support of human resources functions including classification and compensation plan administration, job analysis, recruitment and selection, labor relations program and related work as assigned. While this class may be flexibly staffed based on department needs, the Human Resources Analyst III class is reserved for the most significantly responsible assignments requiring complex analysis, independent judgment, and formulation of important recommendations.

Class Characteristics

Human Resources Analyst I: This is the entry-level class in the professional Human Resources Analyst series. Initially under close supervision, incumbents may perform the more routine classification and salary survey projects, some recruitment and selection activities, and have some exposure to routine labor relations assignments. The Human Resources Analyst I receives direct supervision from higher-level professional or management staff. Frequent contacts are made with members of the Human Resources Department management team, other Human Resources staff, mid-managers, employee organization representatives, other employees of the City of Fremont, and Human Resources staff. This class is distinguished from the Human Resources Analyst II in that incumbents in the latter class are expected to perform the full scope of journey level professional assignments under general, rather than direct, supervision.
Human Resources Analyst II: This is the full journey-level class in the professional Human Resources Analyst series. Employees within this class are distinguished by the performance of the full range of duties as assigned, including conducting classification and salary studies, performing job analyses, administering Citywide classification plans and programs, developing compensation recommendations and designing and administering recruitment and selection activities. The Human Resources Analyst II may participate in labor relations functions such as note taking and research and analysis of proposals presented in bargaining unit negotiations. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully knowledgeable of the applicable human resources principles and practices.

Essential Functions

Payroll

Performs analytical support to assist with the interpretation and application of human resources rules, policies, legislation and MOUs with the City's nine bargaining groups.
Extracts and analyzes payroll data from HRIS for payroll processing, data analytics and reporting purposes to ensure accuracy and compliance with policies, procedures and regulatory requirements.
Completes payroll, benefit/retirement plan reconciliations, analysis and internal audits.
Performs analytical support to assist with the interpretation and application of human resources rules, policies, legislation, and MOUs with the City's nine bargaining groups.
Utilizes Human Resources systems and adheres to processes (payroll, leave of absence, workers' compensation) while ensuring compliance with all federal/state laws and regulations.
Ensures that benefits, leaves of absences and workers' compensation processes are accurately administered within the HRIS system.
Responds to internal and external payroll and policy related inquiries.
Identifies opportunities for process improvements.
Stays informed about changes in tax and HR laws that apply to the payroll process.
Prepares and reconciles quarterly payroll tax filings as required by federal and state law.
Reconciles and audits employees' W-2 statements prior to distribution.
Provides back-up support to other HR department team members, as needed.
Completes special projects, as needed.

Data Analysis/Reporting

Generates ad-hoc and standard reports from the HRIS for payroll, HR and internal/external customers.
Partners with City departments to produce required reports and documentation.
Develops and maintains queries and reports to support payroll process and requests from users.

HRIS System Enhancements and Upgrades

Participates in the implementation of system enhancements, upgrades and integrations.
Tests new features and functionalities in the HRIS related to payroll processing.
Performs technical payroll and HRIS analytical support to identify, troubleshoot, resolve system and reporting issues.

Minimum Qualifications

Knowledge, Skills and Abilities

Knowledge of: Principles and practices of public personnel administration; methods and techniques related to classification, compensation and benefits analysis; applicable state and federal employment laws and regulations; principles and techniques of recruitment and selection in the public sector. Journey level classes require knowledge of Meyers-Milias-Brown Act, California Public Employees' Retirement System, Worker's Compensation law, Family and Medical Leave Act, and Fair Labor Standards Act.

Skill in: Preparing clear, concise and complete analysis, proposals, reports and other written materials; maintaining accurate records and meeting critical deadlines; researching and analyzing complex problems, evaluating varied information and data, either in statistical or narrative form, and exercising sound judgment within established guidelines; establishing and maintaining effective working relationships, and working collaboratively with diverse individuals and groups contacted in the course of work.

Ability to: Interpret the City's personnel programs and policies to employees and department managers; interpret and analyze information; coordinate a variety of tasks and assignments; elicit the cooperation of others; use a variety of computer software programs, including Microsoft Word, Excel, PowerPoint, and Visio; work in an office environment, which may require sitting for extended periods of time; maintain physical and mental condition appropriate to the performance of assigned duties.

Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

Education/Experience

Any combination of education and or experience that has provided the knowledge, skills and abilities necessary for satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be:

Human Resources Analyst I: Bachelors degree from an accredited college or university with major course work in human resources management, public or business administration, industrial relations, or a closely related field; OR two (2) years of experience in the field of human resources. Experience in a public agency setting is desirable.

Human Resources Analyst II: Bachelors degree from an accredited college or university with major course work in human resources management, public or business administration, industrial relations, or a closely related field; and at least two (2) years of experience performing duties comparable to those of a Human Resources Analyst I. Experience related to the human resources function, which has provided the knowledge and skills outlined above, may be substituted for the college education on a year-for-year basis. Experience in a public agency setting is desirable.

Licenses/Certificates/Special Requirements

Must be willing to work such hours as are necessary to accomplish the job requirements; This classification requires the ability to travel independently within and outside of City limits. Possession of a valid California Class C driver's license is required. Failure to maintain this license will result in discipline up to and including termination.
Desirable Qualifications:

Public sector payroll experience.
Certified Payroll Professional (CPP) designation and/or Fundamental Payroll Certification (FPC).
Experience using robust Human Resources systems: PeopleSoft and CalPERS.
Knowledge of the principles and practices of human resources, including human resources work experience in a public sector agency performing payroll and/or benefits administrative responsibilities.
Knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines.
Ability to balance assigned HRIS projects in partnership with the Information Technology Services Department.
Ability to manage multiple tasks and meet deadlines in a high volume, fast-paced work environment.

Physical and Environmental Demands

Rare = < 10%, Occasional = 11-33%, Frequent = 34-66%, Constant = >66%

Sitting: Constant
Walking: Occasional
Standing: Rare
Bending (neck): Frequent
Bending (waist): Rare
Squatting: Rare
Climbing: Never
Kneeling: Never
Crawling: Never
Jumping: Never
Balancing: Never
Twisting (neck): Occasional
Twisting (waist): Rare
Grasp - light (dominant hand): Occasional
Grasp - light (non-dominant): Rare
Grasp - firm (dominant hand): Rare
Grasp - firm (non-dominant): Rare
Fine manipulation (dominant): Frequent
Fine manipulation (non-dominant): Frequent
Reach - at/below shoulder: Rare
Reach - above shoulder level: Never

Push/pull:
Up to 10 lbs. Rare
11 to 25 lbs. Never
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Lifting:
Up to 10 lbs. Occasional
11 to 25 lbs. Never
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Carrying:
Up to 10 lbs. Rare
11 to 25 lbs. Never
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Coordination:
Eye-hand: Required
Eye-hand-foot: Not required
Driving: Not required

Vision:
Acuity, near: Required
Acuity, far: Not required
Depth perception: Required
Accommodation: Required
Color vision: Not required
Field of vision: Required

Talking:
Face-to-face contact: Required
Verbal contact w/others: Required
Public: Required

Hearing:
Normal conversation: Required
Telephone communication: Required
Earplugs required: Not required

Work environment:
Works indoors, using computer monitor, works around others, works alone, works with others.

Class Code: Level II: 2025
FLSA: Exempt
EEOC Code: 2
Barg. Unit: UME
Probation: 12 months
Rev.: 04/11

The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance.

To view a summary of the benefits the City offers, please visit:

01

Please be specific in answering the Supplemental Questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Select "Yes" to reflect that you have read and understand this statement.

02

What is your highest level of education?

Did not complete high school or equivalent
High school diploma or equivalent
Some college
Associate's degree
Bachelor's degree
Master's degree

03

Do you have work experience with a public agency?

04

Briefly describe your payroll work experience. In your response, include any specific experience you related to CalPERS reporting, interpreting and applying policies and regulations (e.g., memoranda of understanding, personnel policies/rules, federal, state, and public sector compliance mandates). If you do not have experience, enter "N/A".

05

Do you possess any of the following certifications (Select all that Apply)?

Certified Payroll Professional (CPP) designation
Fundamental Payroll Certification (FPC)
N/A

06

Please indicate if you have experience utilizing any of the following programs/systems (Select all that apply):

PeopleSoft
CalPERS
Microsoft Suite Programs (Word, Excel, PowerPoint, Outlook)
Adobe Pro
Microsoft Teams
Zoom
None of the above

07

Do you possess a current and valid California Driver's License?

08

If there are future temporary, part-time (unbenefited) Human Resources Analyst I/II assignments that may be available, would you be interested in being considered for those opportunities?

Required Question