Business/Administrative Associate

Job no: 518736

Work type: On Campus

Location: Normal, Illinois

Division Name: Student Affairs
Department: Dean of Students

Job Summary

The Business/Administrative Associate serves as the budget manager of the Dean of Students Office, which is comprised of numerous individual units. The Business/Administrative Associate assists in the preparation and monitoring of both budgets and financial expenditures, as well as managing administrative functions of the Dean of Students Office. Each of these tasks requires a high attention to detail and ability to work independently with appropriate guidance when necessary. This requires the Business/Administrative Associate to be proficient with Excel and to be able to work independently on completing tasks while also working collaboratively with Dean of Students unit personnel that do not have a background in accounting practices, Registered Student Organizations and their advisors, the Vice President for Student Affairs Business Office staff, and related offices within the Division of Finance and Planning.

Salary Rate / Pay Rate

$5,516 per month ($66,192 annual)

Required Qualifications

Bachelor's or Master's degree in accounting, finance, business, or field related to position
Two years (24 months) of experience in or with the following:
a. professional accounting experience, one year of which must be at an administrative level
b. preparing regular budget reports and monitoring expenditures
c. reconciling multiple budgets and projections
d. advanced proficiency with Microsoft Excel including the ability to create and work with formulas, functions, and pivot tables
Ability to:
a. make decisions
b. work effectively with the staff and public
c. effectively communicate with non-accounting personnel
Detail orientation

Preferred Qualifications

Knowledge of management principles, practices, methods, and techniques
Working knowledge of macros (Excel)

Work Hours

Core Hours: 8:00am-4:30pm Monday through Friday

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

Remain at a workstation for extended periods
Distinguish colors on a monitor
Effectively communicate on a daily basis
Move about in various locations across campus as needed to complete day-to-day work

Proposed Starting Date

June 2024

Required Applicant Documents

Cover Letter
Reference List

Please Note : These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

Please Note : These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.

To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.

Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Kira Shelton
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver's license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Contact Information for Applicants

Kira Shelton
Human Resources
kgshelt@ilstu.edu
(309) 438-2120

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.

Application Opened: 05/07/2024 08:10 AM CST

Application Closes: 05/27/2024 11:55 PM CST