Full job description

Position Location

Fort Collins, CO

Work Location

Position is fully in-office/in-person

Research Professional Position

Posting Number

202400410AP

Position Type

Admin Professional/ Research Professional

Classification Title

Research Coordinator

Number of Vacancies

Work Hours/Week

Proposed Annual Salary Range

$48,000 - $52,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Review our detailed benefits information here.
Explore the additional perks of working at CSU here .
For the total value of CSU benefits in addition to wages, use our compensation calculator .
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on

05/19/2024

Description of Work Unit

Colorado State University (CSU) is a tier one Carnegie research institution and a recognized leader in infectious disease research. The Department of Microbiology, Immunology and Pathology (DMIP) is a large academic and research department in the College of Veterinary Medicine and Biomedical Sciences (CVMBS) at CSU. Currently, MIP has 90+ faculty and 495+ total employees. The DMIP financial support team manages $23-$26M in research activity each year plus $9.4 M in appropriated funds, as well as cash funded activities. This position will be in-person, with an opportunity for remote work 0-2 days per week. CSU offers employee benefits including but not limited to:

Full-time administrative professional employees accrue nearly five weeks of paid annual leave and 15 days of paid sick leave every year.
CSU offers comprehensive health benefits and insurance plans to our employees and their families. For more information see:
CSU is not a social security employer. Administrative Professionals participate in a defined contribution plan (DCP) for retirement savings. CSU will automatically contribute an amount equal to 12% of the pre-tax monthly salary and employees contribute an additional 8%. For more information, please see:
CSU offers 9 credits of higher education per fiscal year for a full-time employee. For more information regarding the employee study privilege, please go to
. For a full list of CSU benefits and additional information, please see: . Fort Collins is consistently ranked as one of the “Best Places to Live in America,” with nearly 50 similar designations from numerous magazines and polls since 2005 (see: ).

Position Summary

The Financial and Accounting Analyst provides professional, comprehensive guidance in developing and executing fiscal strategies, policies and procedures in support of the overall strategic missions of CSU, CVMBS, and DMIP including the department programs, pre and post-award contract and grant activities, etc. Specifically this involves budget development and implementation; oversight, guidance and direction for fiscal operations and management; and extensive knowledge of compliance requirements for federal OMB Uniform Guidance, university and state fiscal rules, sponsor requirements, donor intentions and other rules and regulations as applicable.

The position works in conjunction with the DMIP accounting and administrative team, and reports to the Financial & Accounting Manager. DMIP’s mission is to develop strong knowledge and understanding of the oversight environment and to assist with the development of best practices which enable effective, accurate management of the financial policies, processes, and activities. Effective communication skills are required to articulate financial management plans, policies, and practices to the faculty, staff, and other personnel. Successful execution requires extensive communication, coordination, and collaboration across many levels of the University.

Required Job Qualifications

Bachelor’s degree in accounting, finance, business administration, or related field at time of hire and at least one year of related experience.
Proficiency working with the Microsoft Office Suite.
Advanced experience with Microsoft Excel including calculations, formulas, and formatting.
Demonstrated attention to detail, and effective communication skills both verbal and written based on application materials submitted.
Experience working in a team environment.

Preferred Job Qualifications

Financial working knowledge or grant management within an institution of higher education.
Experience managing multiple, complex, changing projects and deadlines; identifying applicable action points and affected parties; and initiating subsequent, relevant responses.
Experience interpreting and ensuring compliance with regulatory policy, including Uniform Guidance, OMB Circulars, and Federal Cost Accounting Standards.
Experience with Kuali Financial and Research Systems.
Experience with iLabs billing and equipment scheduling system.
Experience calculating billing rates applying Federal Cost Accounting Standards.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category

Financial and Research Project Management

Duty/Responsibility

This position manages accounting operations which include appropriated funds, intramural and extramural research funds, indirect cost returns and other fund sources.
Forecasts future commitments and spend rates to minimize over-expenditures, and advises PIs on account status, projections, and spending plans keeping them apprised of University, State, and Federal rules and regulations.
For sponsored projects, develop progress and final project reports as required. Ensure all projects close on time and within budget.
Reconcile and analyze financial transactions for authenticity and allowability, evaluate and justify expenditure re-distributions and contact appropriate entities to initiate corrections. •Reconcile account activity to the Kuali Financial System (KFS), the system of record.
Working with the PIs, initiate annual staffing sheets, monitor and implement staffing re-distributions as needed throughout the year. Advise PIs when staffing patterns shift and redistributions are required.
Provide accurate, timely and meaningful reports to PIs, account holders (“account supervisors”) and others both in standard, periodic formats, and/or customized reports as requested.
Act as liaison between departmental personnel and Sponsored Programs, Business and Financial Services and/or the CVMBS College Office regarding accounting and finance, budgets, staffing, sponsored projects, purchasing, contracting, and other issues as identified.
Review and approve financial transactions and balances; assure accurate time and effort allocations; complete account reconciliations; and identify / correct errors while implementing effective means to avoid future recurrences.
Manage and track start-up accounts for new faculty to ensure funds are expended in a timely and appropriate fashion.
Other duties as assigned.

Percentage Of Time

Job Duty Category

Grant Facilitation (Pre-Award Support)

Duty/Responsibility

Identify and interpret funding solicitation and associated University, State, and Federal guidelines.
Provide guidance to PIs regarding the development and preparation of grant proposal budgets and associated forms.
Research and calculate salary amounts/fringe rates based on employee type, verify tuition rates, review proposal budgets/budget justifications to ensure expenses are categorized appropriately and justified adequately, understand indirect cost percentages based on funding agency guidelines, enter budget data into Kuali Research System.
Advise faculty on the maximization of funding available for project completion.
Coordinate the proposal process to facilitate completion of documents required in a timely fashion to meet internal and external proposal deadlines.

Percentage Of Time

Job Duty Category

Other Financial Duties and Support

Duty/Responsibility

Calculate internal and external billing rates for recharge centers (21) and general operations (22) activities, including oversight for monthly billing processes.
Participate in the implementation of iLabs software for DMIP Cores and Recharge Centers, including providing guidance and training for users.
Act as a resource for individuals using DMIP Cores in iLabs, including users and CSU fiscal officers campus-wide.
Assist with other accounting and support duties as needed.

Percentage Of Time

Application Details

Special Instructions to Applicants

To apply, submit a cover letter, resume, and the names and contact information for three professional references. References will not be contacted without prior notification to candidates. In your cover letter, please specifically address the required and preferred job qualifications of this position. A cover letter that fails to address the required and preferred qualifications of this position may not be further considered after review by the search committee.

For full consideration please apply on or before May 19th, 2024 by 11:59PM (MT).

This search will remain open until a suitable candidate is identified.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. References will not be contacted without prior notification to candidates.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

Search Contact

Lexi Garriott, lexi.garriott@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu .

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu .

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu .

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.