Senior Accountant 123580

Job no: 495560

Work type: Staff Full-time

Location: Pensacola - Main Campus

Categories: Staff, Controller's Office

The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law.

Please review job requirements carefully. Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: For assistance contact UWF Human Resources at 850-474-2694 or jobs@uwf.edu.

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 123580

Position Title (Classification Title): Senior Accountant 123580, Senior Accountant

Working Title: Senior Accountant

Job Summary: The Senior Accountant within the Controller's Office provides reporting assistance for university fixed assets, lease management, taxation, and financial statements. Works with the Associate Controller of Reporting to enhance the collection of data for unrelated business income tax and Florida sales tax in order to file pertinent returns. Maintains fixed asset accounting records in accordance with university and state regulations, as well as GASB guidelines. Participates in university property surplus process. Assists in the preparation of the annual financial statements for construction/property and other funds.

Department Controller's Office

FLSA: Exempt

Minimum Qualifications: A bachelors degree in an appropriate area of specialization and three years of appropriate experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.

Position Qualifications: Knowledge of accounting principles (both GASB and FASB), accounting best practices, accounting information flows, internal controls, project management, federal regulations and state statutes on unrelated business income tax, sales tax, and other tax issues affecting universities. Ability to comprehend information flow in complex systems and recognize opportunities for improvement/efficiencies/synergies.

Preferred Qualifications Bachelor's degree in an accounting related field.
Experience with Sales Tax
Experience with accounting systems

Essential Functions / Job Duties:

30% - Assists in the tax filings required of the university, including but not limited to annual 990T and monthly sales tax (excludes payroll related filings and 1099's). Prepares work papers, journal entries, and reports to ensure integrity of the data entered. Expands knowledge of and familiarity with available resources on tax issues. Keeps abreast of changes in tax related statutes and regulations that may have an impact on the university, in consultation with the Associate Controller. Coordinates the activity of university departments in gathering data necessary for filings, suggests changes in system structures to facilitate these processes. Alerts management to possible incurrence of tax liability and makes recommendations to avoid or distribute to appropriate funding sources. - (Essential)
25% - Responsible for adding, tracking and monitoring asset additions to the University ERP system. Ensures timely reporting related to all property records of the university. Provides assurance that the construction fund is in balance and reconciled to the university ERP system. Reviews, modifies, and reconciles depreciation and amortization entries related to the property records of the university. Works with the property manager to ensure that property surplus auctions accounting and reporting is filed timely and accurately. Works with university departments on property related matters. Participates in university property meetings and discussions. Reviews and approves surplus property requests, ensuring disposition of property follows university regulations and state statutes. Processes asset write-offs and journal entries, as needed. - (Essential)
20% - Assists in the oversight of auxiliary funds at the university. Monitors requests for new auxiliary funds to ensure anticipated revenue streams and expenditures are appropriate to auxiliary stated mission. Aids financial managers with propriety of expenditures in accordance with university and state expenditure guidelines. Works with the Associate Controller to help identify potential sales tax, UBIT, or other tax implications of any new auxiliary activities. - (Essential)
15% - Assists the Associate Controller in the coordination of the annual financial statement process. Proposes updates to crosswalks, assists in the loading of Banner data into Automated Financial Statement System, and reconcile output back to Banner. Locates edits and proposes corrections for any discrepancies. Helps to track the progress towards completion of financial statements in accordance with specified deadlines. Assist in the preparation of accrual basis financial statements for construction and property fund, and assists the Associate Controller with the auxiliary statements. Assists in the data required footnote disclosures information related to property and construction funds. - (Essential)
5% - Assists in the management of leases within the LeaseQuery software. Enters new leases upon execution and makes edits as needed to existing leases for renewals, termination, or miscellaneous changes in accordance with GASB guidelines. - (Essential)
5% - Prepares ad-hoc reports related to tax, property, and financial matters as requested by the Associate Controller. Performs analysis of operations related to areas of oversight and special projects as requested by Associate Controller. Other duties as assigned. - (Essential)

Physical Demands:

Physical Requirements: No unusual physical requirement. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility.
Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
Standing: Occasionally
Walking: Daily
Sitting: Daily
Reaching with hands and arms: Daily
Climbing or balancing: Never
Stooping: Occasionally
Use of hands to handle objects: Daily
Lifting up to 10lbs: Occasionally
Lifting up to 25lbs: Occasionally
Lifting over 25lbs: Never
Talking as express or exchange of ideas verbally: Daily
Hearing as perceive sound by ear: Daily
Vision as distinguish colors & depth: Daily

Special Requirements or Considerations of the Job:
This position requires fingerprinting.

This position requires a criminal background screen.

Number of Vacancies 1

Work Hours 8:00am-5:00pm

FTE 1.0

Salary Range $48,000 - $50,000

Pay Basis Annually

Preferred Response Date: 06/24/2024

Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu.

Advertised: June 10, 2024

Applications close: