Job Description

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This position performs responsibilities as receptionist and offers administrative support to the department. Primary duties for this position involve assisting the Director of Human Resources in employment processes for students, staff and faculty. Primary skills needed to successfully perform this position include strong communication, administrative and clerical skills.

Qualifications:

Bachelor’s degree preferred, but not required
One year of recent office admin experience or education equivalent. Prior Human Resources experience is preferred
Must be self-motivated, dependable and able to work with minimal supervision
Proficient with Microsoft Office software (e.g. Word, Excel, Access, etc.)
Experience with human resource information systems (HRIS) and payroll programs preferred. Willingness and aptitude to learn new programs as needed. Experience with institutional integrated database is a plus.
Exemplary organizational skills in the performance of job duties with the ability to pay attention to details
Highly professional in demeanor, presence and communication skills
Demonstrated experience working efficiently on tasks and meeting established deadlines
Ability to maintain a high level of confidentiality and discreteness regarding sensitive materials and information

General Expectations:

Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about Christ
Demonstrate Simpson University Values in the performance of all duties
Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook
Maintain the confidentiality of information, data and records
Properly exercise tact, diplomacy, discretion, and professional judgment
Demonstrate strong customer service skills in the performance of job duties
Demonstrate good organizational and communication skills in the performance of job duties
Supervises employees in accordance with Simpson University policies and procedures
Support the overflow needs of other departments within the respective university area
Perform other duties in accordance with this position as deemed necessary by the immediate supervisor

Essential Functions:

Perform diverse administrative support tasks in support of the human resources department (including scheduling, filing, copies, scanning, shredding, etc.)
Assist and/or refer those who come into the office with questions regarding any employment-related matter
Professionally answer, appropriately respond and route incoming phone calls and emails received to the department
Accurately input employee information such as demographics, tax, payroll and benefit information into the human resources information system (HRIS) and any external benefit carrier sites as needed
Perform various daily and weekly time-sensitive tasks and processes essential to the department (including processing background checks, employment verifications, application processing, onboarding, etc.)
Support other human resources staff in performance of various human resources responsibilities (payroll, website, communication, hiring process, benefits, audits, etc.)
Create job requisitions, work with hiring supervisors on appropriate advertising, manage online applications, communicate and coordinate with candidates professionally
Assist in coordinating the employment processes for all University employees, prepare incoming new hire packets
Conduct new employee orientations as needed
Complete verifications of employment for current and former employees
Perform special projects and prepare reports for human resources department as requested

Related Responsibilities:

Assist in the maintenance of HRIS and institutional integrated databases
Assist in maintaining office supply inventory
Provide support for various departmental communications
Research, report, and implement resulting strategies on various human resources topics and issues, as requested
Participate in hiring interview process, as requested
Organize and maintain human resources files
Monthly reconciliation of department credit card statement

Physical Requirements:

Job Title :

Human Resources Support

Typical Working Conditions:
(Describe environment including exposure to heat, cold, fumes, chemicals, allergens, mold, etc.)

Indoors in controlled environment

Equipment Used:
(List all manual and automated equipment used in the course of performing essential functions.)

Computer, scanner, copier, mouse, keyboard, stapler, 3-hole punch, letter opener

Essential Physical Tasks:
(List all physical tasks encountered in performing essential functions - i.e. sitting for long periods of time using a computer, standing, climbing ladders, etc.)

Sitting for long periods of time using a computer

Analysis of Physical Demands to Perform Essential Functions:

Key (Based on typical week):

N=Never
R=Rarely (Less than 1 hour per week)
O=Occasional (1%-33% of time)

F=Frequent (34%-66% of time)
C=Constant (over 66% of time)

Activity

Frequency

Activity

Frequency

Lifting/Carrying

Twisting/Turning

Under 10 lbs

Reach over shoulder

11-20 lbs

Reach over head

21-50 lbs

Reach outward

51-100 lbs

Climb

Over 100 lbs

Crawl

Kneel

Pushing/Pulling

Squat

Under 10 lbs

Sit

11-20 lbs

Walk-Normal Surfaces

21-50 lbs

Walk-Uneven Surfaces

51-100 lbs

Walk-Slippery Surfaces

Over 100 lbs

Stand

Bend

Driving

Automatic Trans

Standard Trans

Other

Keyboard/Ten Key

Fingering (fine dexterity)