Summary

This position is part of the Office of Science - Headquarters, Department of Energy. As a Student Trainee (Management andProgram Analyst), you will receive training in analytical methods used to develop objectively based information in support of administrative and programmatic planning, development, evaluation, and managerial decision making. On-the-job training assignments provide a practical understanding of the organization, programs, policies, and objectives of the agency.

This job is open to

Students
Current students enrolled in accredited educational institutions from high school to graduate level. Includes internships, pathways and other student programs.

Clarification from the agency

All U.S. Citizens, Nationals, and Foreign Nationals who meet both Immigration and Annual Appropriations Laws who are also students currently enrolled or have been accepted for enrollment in a degree seeking program (diploma, certificate, 4 year college or university, graduate, professional school, etc.) See the Requirements, Qualifications, and Education sections of this announcement for more information.

Duties

As a Student Trainee (Management and Program Analyst), you will:

Gather and review information to assist in the formulation of milestones goals, target dates and requirements to facilitate the evaluation of various aspects of projects/programs.
Assist in monitoring status of accomplishments against established schedules.
Assist in preparing a variety of reports and materials required to provide data and information for internal reports.
Research legal and regulatory material to obtain information and/or interpretation for use by supervisor or co-workers.
Assist in monitoring status of accomplishments against established schedules.
Work with appropriate staff to resolve incomplete or erroneous data issues.
Edit data and adapt to various spreadsheet programs.

Requirements

Conditions of Employment

Must be enrolled or have been accepted for enrollment and seeking a degree (diploma, certificate, etc.) at a qualifying educational institution on a full or half time basis.
Must be in good academic standing (GPA of 2.0 or higher).
Must be a U.S. Citizen, National, or Foreign National who meets both Immigration and Annual Appropriations Laws.
This employer participates in the e-Verify program.
Males born after 12/31/1959 must be registered for Selective Service.
Suitable for Federal employment, as determined by a background investigation.
Interns will be on a trial period for the duration of the appointment.
A Pathways Internship Participant Agreement is required.
Must be at least 16 years of age or older.
Must submit a copy of your current transcripts and/or letter of acceptance as proof of your enrollment. If selected, official transcripts/proof of enrollment must be submitted prior to establishing a start date.
If selected, you will be required to submit transcripts after each semester/quarter to verify enrollment and verify that you still meet the eligibility requirements to be on an internship appointment.
Internships may be either part- or full-time depending on agency needs and interns school schedule.This should be discussed during the interview process.
This is an internship position NTE 09/30/2024. Internships may be extended through the school year based on workload requirements and budget availability. This appointment does not confer permanent federal status.

Qualifications

You must meet all qualifications and eligibility requirements by the closing date (04/30/2024) of this announcement.

Pathways Internship Eligibility Requirements

Be accepted for enrollment or enrolled and seeking a degree or certificate in a qualifying educational institution on a half- to full-time basis (as determined by the educational institution).; AND
Meet the definition of a student throughout the duration of their appointments and maintain a 2.0 or higher GPA.; AND
Meet agency-specific requirements as specified in the agency's Participant Agreement with the Intern.; AND
Meet the qualification standards (e.g., series and grade) for their internship position.

BELOW ARE THE QUALIFICATION REQUIREMENTS FOR THE GS-5:

GS-5 EDUCATION:Completion of 4 academic years of post-high school leading to a bachelor's degree or equivalent degree.

BELOW ARE THE QUALIFICATION REQUIREMENTS FOR THE GS-7:

GS-7 EDUCATION: For the Pathways Internship Program you may qualify based solely on education as follows: One full year of graduate level education (18 semester hours, 27 quarter hours or equivalent).; OR

SUPERIOR ACADEMIC ACHIEVEMENT: Based on a Bachelor's degree that is demonstrated through class standing (upper 1/3 of class); grade point average (3.0/4.0 overall or 3.5/4.0 in major), or election to membership in a qualifying national scholastic honor society.

Education

Pathways Internship Education Requirements

Current students in an accredited high school, college (including 4-year colleges/universities, community colleges, and junior colleges); professional, technical, vocational, and trade school; advanced degree programs; or other qualifying educational institution pursuing a qualifying degree or certificate.
You must maintain student eligibility and enrollment for the duration of the internship. If you do not maintain eligibility and enrollment, you are ineligible for this program.
Every semester/quarter, you must maintain good academic standing with an overall GPA of a 2.0 or higher on a 4.0 scale and provide updated transcripts to verify continuous enrollment.

You must submit a copy of your current transcripts for proof of education and enrollment. If you are not currently enrolled but have been accepted for future enrollment, you must submit a copy of your acceptance letter with your application. The absence of this information will result in an ineligible rating.

Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

CERTIFICATE: A Certificate program is a post-secondary educational program, in a qualifying educational institution, equivalent to at least one full- time academic year of study, that is part of an accredited college-level, technical, trade, vocational or business school curriculum. Transcripts would need to be provided.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in a conventional U.S. education program. It is your responsibility to provide such evidence when applying. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website. If you are qualifying on foreign education, you MUST submit proof of creditability of education as evaluated by a credentialing agency. Refer to OPM Instructions.

Additional information

The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
This job opportunity announcement may be used to fill additional similar vacancies across DOE.
We may select from this announcement or any other source to fill one or more vacancies.
For general information on government-wide Telework polices visit:
EEO Policy:
Reasonable Accommodation Policy:
Veterans Information:
Selective Service Registration:
Relocation expenses/incentives will NOT be paid.
Recruitment incentives will NOT be paid.
Advance in Hire (Superior Qualifications) will NOT be offered.
Creditable Service will NOT be offered.
Student Loan Repayment will NOT be offered.
Positions may be covered by a bargaining unit. Bargaining unit will vary by departmental element, grade, and/or location.
This position is Non-Exempt from the Fair Labor Standards Act (FLSA).
This appointment may be extended depending on the organization's needs and funding.
Salary will be determined based on the duty location after selection. The salary listed reflects the 2024 General Schedule Base scale. Salary will be adjusted to meet the locality pay of the duty location upon selection. A complete list of salary tables can be found at:
Telework availability will be based upon the mission requirements and supervisory determination.
Management has the prerogative to select at any grade level.
The Fair Chance Act prohibits specific inquiries concerning an applicant's criminal or credit background unless the hiring agency has made a conditional offer of employment to the applicant. An applicant may submit a complaint to the agency within 30 calendar days of the date of alleged noncompliance by completing the Fair Chance Act Intake Form and submitting it to the Administrative Investigations Program at AdministrativeInvestigations@hq.doe.gov.

THIS POSITION IS A NOT-TO-EXCEED 09/30/2024 SUMMER INTERNSHIP AND DOES NOT OFFER CONVERSION TO A CAREER-CONDITIONAL APPOINTMENT.

WHERE CAN I FIND OUT MORE ABOUT THE PATHWAYS PROGRAM? For additional information regarding the Pathways Program, please refer to the following website: USAJOBS Help Center | Students & recent graduates

Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications. If you are eligible and minimally qualified for this job you will be referred to the hiring manager in an unranked order, based on veterans' preference.

If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.

Veterans preference is applied after applicants are assessed. Veterans will receive selection priority over non-veterans.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

Administration and Management
Attention to Detail
Research

To preview the Assessment Questionnaire, click

Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
To apply for this position, you MUST provide a complete application package which includes:
- Your RESUME showing all relevant work experience (paid and unpaid) including duties performed, full name and address of each employer; start and end dates (month/day/year), work schedule (part-time, full-time, number of hours if intermittent), salary, and any completed education and training (program title, subject area, number of hours completed, and completion date). If your resume does not contain this information, your application may be marked as incomplete, and you may not receive consideration for this position. ** For additional information on Resumes see: What to include in your resume or Resume Writing **
- Cover Letter , optional, expressing additional information not covered in your resume.
- Education Documentation:
  - Transcripts are required at the time of application submission for Pathways Internship positions. Unofficial transcripts or a report listing institution, course title, credits earned (semester or quarter hour), final grade, and overall GPA is acceptable.A degree audit is unacceptable and Word format will not be accepted.
  - Official transcripts WILL BE required if you are selected. Official transcripts will need to be emailed to Human Resources directly from the Registrar's office.If you upload an Official Transcript with your original application package, please note another one will need to be requested and sent directly from the registrar's office prior to your onboarding.
- Current Proof of Enrollment:
  - You MUST submit a copy of your current schedule or upcoming schedule as proof of enrollment. Must show proof of CURRENT ENROLLMENT. Applications without required education documentation will not be considered. We must be able to verify your continuing student status and completed degree/credits.
  - Proof of enrollment must show that you are currently enrolled or have been accepted for enrollment on at least a half-time basis (generally, 6 semester hours). If you are applying within 30 days of the end of a semester/quarter and your transcript does not show enrollment for the next term, you must provide a letter from the school registrar that shows your status as a full or half-time student, or you must provide proof from a resource such as the National Student Clearinghouse.
- Veterans' Preference documentation, if applicable, DD-214 Member Copy 4 showing type of discharge/character of service; current active-duty members- certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation. If you are claiming preference eligibility as a disabled veteran , you must submit proof of entitlement of this preference which is normally a valid letter from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. If you are a current service member, in lieu of a DD-214, you may submit a statement from your military personnel center certifying the nature and dates of your service and expected date of separation. For more information visit the USAJOBS Help Center & OPM CHCOC website for VOW information.
Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
If you exaggerate or falsify your experience, education and/or your responses to questions, your ratings are subject to change or you may be removed from employment consideration.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include submission of the required documentation specified in the Required Documents section. A complete application package must be submitted by 11:59 PM (EST) on the announcement closing date to receive consideration.
The application process is as follows:
1. You must have a login.gov account to sign into USAJOBS:
2. To begin the application process in USAJOBS, click the Apply Online button.
3. Answer the questions presented in the application and attach all required and supporting documentation.
4. You must click the Submit Application button prior to 11:59 pm (ET) on the announcement closing date.
To update your application, including supporting documentation : During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed.
To verify the status of your application, during and after the announcement open period, log into your USAJOBS account; applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each application status means, visit:
If you need help with login.gov or USAJOBS (e.g., account access, Resume Builder) visit the USAJOBS Help Center:
If you experience difficulty applying on USAJOBS, after clicking the Apply Online button, or you are experiencing a significant hardship hindering your ability to apply online, the Agency Contact listed in the announcement can assist you during normal business hours. If you receive any system error messages, take screenshots if possible, to aid technical support.
If applying on-line poses a hardship to any applicant, the Servicing Personnel Office listed on the announcement will provide assistance to ensure that applications are submitted on-line by the closing date. Applicants must contact the Servicing Human Resources Office PRIOR TO THE CLOSING DATE to speak to someone who can provide assistance for on-line submission. Requests for extensions will not be granted.
Agency contact information
Applicant Inquiries Pathways
Email
PathwaysNewRecruitActions@hc.doe.gov
Address
Office of Science - Headquarters
P.O. Box 5088
Oak Ridge, TN 37831
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. The status of your application will be updated in USAJOBS as it is evaluated.
Please note that the Department of Energy may share lists of applicants among its internal Departmental Elements and organizations. You may be referred for consideration to other DOE Hiring Managers throughout the Department for more than one position based on this application. By applying to this announcement, you understand your application materials may be shared with multiple Hiring Mangers throughout DOE. If additional positions are filled from this announcement conditions of employment may differ. You will be notified if you are referred for additional positions.
You can check the status by logging into USAJOBS. You may also sign up to receive automatic emails anytime the status of your application changes by logging into your USAJobs Account and editing the Notification Settings.
You will be contacted directly if an interview is required.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request

Required Documents

To apply for this position, you MUST provide a complete application package which includes:

Your RESUME showing all relevant work experience (paid and unpaid) including duties performed, full name and address of each employer; start and end dates (month/day/year), work schedule (part-time, full-time, number of hours if intermittent), salary, and any completed education and training (program title, subject area, number of hours completed, and completion date). If your resume does not contain this information, your application may be marked as incomplete, and you may not receive consideration for this position. ** For additional information on Resumes see: What to include in your resume or Resume Writing **
Cover Letter , optional, expressing additional information not covered in your resume.
Education Documentation:
- Transcripts are required at the time of application submission for Pathways Internship positions. Unofficial transcripts or a report listing institution, course title, credits earned (semester or quarter hour), final grade, and overall GPA is acceptable.A degree audit is unacceptable and Word format will not be accepted.
- Official transcripts WILL BE required if you are selected. Official transcripts will need to be emailed to Human Resources directly from the Registrar's office.If you upload an Official Transcript with your original application package, please note another one will need to be requested and sent directly from the registrar's office prior to your onboarding.
Current Proof of Enrollment:
- You MUST submit a copy of your current schedule or upcoming schedule as proof of enrollment. Must show proof of CURRENT ENROLLMENT. Applications without required education documentation will not be considered. We must be able to verify your continuing student status and completed degree/credits.
- Proof of enrollment must show that you are currently enrolled or have been accepted for enrollment on at least a half-time basis (generally, 6 semester hours). If you are applying within 30 days of the end of a semester/quarter and your transcript does not show enrollment for the next term, you must provide a letter from the school registrar that shows your status as a full or half-time student, or you must provide proof from a resource such as the National Student Clearinghouse.
Veterans' Preference documentation, if applicable, DD-214 Member Copy 4 showing type of discharge/character of service; current active-duty members- certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation. If you are claiming preference eligibility as a disabled veteran , you must submit proof of entitlement of this preference which is normally a valid letter from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. If you are a current service member, in lieu of a DD-214, you may submit a statement from your military personnel center certifying the nature and dates of your service and expected date of separation. For more information visit the USAJOBS Help Center & OPM CHCOC website for VOW information.

Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

If you exaggerate or falsify your experience, education and/or your responses to questions, your ratings are subject to change or you may be removed from employment consideration.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include submission of the required documentation specified in the Required Documents section. A complete application package must be submitted by 11:59 PM (EST) on the announcement closing date to receive consideration.

The application process is as follows:

You must have a login.gov account to sign into USAJOBS:
To begin the application process in USAJOBS, click the Apply Online button.
Answer the questions presented in the application and attach all required and supporting documentation.
You must click the Submit Application button prior to 11:59 pm (ET) on the announcement closing date.

To update your application, including supporting documentation : During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed.

To verify the status of your application, during and after the announcement open period, log into your USAJOBS account; applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each application status means, visit:

If you need help with login.gov or USAJOBS (e.g., account access, Resume Builder) visit the USAJOBS Help Center:

If you experience difficulty applying on USAJOBS, after clicking the Apply Online button, or you are experiencing a significant hardship hindering your ability to apply online, the Agency Contact listed in the announcement can assist you during normal business hours. If you receive any system error messages, take screenshots if possible, to aid technical support.

If applying on-line poses a hardship to any applicant, the Servicing Personnel Office listed on the announcement will provide assistance to ensure that applications are submitted on-line by the closing date. Applicants must contact the Servicing Human Resources Office PRIOR TO THE CLOSING DATE to speak to someone who can provide assistance for on-line submission. Requests for extensions will not be granted.

Agency contact information

Applicant Inquiries Pathways

Email

PathwaysNewRecruitActions@hc.doe.gov

Address

Office of Science - Headquarters

P.O. Box 5088

Oak Ridge, TN 37831

Next steps

Once your online application is submitted you will receive a confirmation notification by email. The status of your application will be updated in USAJOBS as it is evaluated.

Please note that the Department of Energy may share lists of applicants among its internal Departmental Elements and organizations. You may be referred for consideration to other DOE Hiring Managers throughout the Department for more than one position based on this application. By applying to this announcement, you understand your application materials may be shared with multiple Hiring Mangers throughout DOE. If additional positions are filled from this announcement conditions of employment may differ. You will be notified if you are referred for additional positions.

You can check the status by logging into USAJOBS. You may also sign up to receive automatic emails anytime the status of your application changes by logging into your USAJobs Account and editing the Notification Settings.

You will be contacted directly if an interview is required.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity (EEO) Policy
Reasonable accommodation policy
Financial suitability
Selective Service
New employee probationary period
Signature and false statements
Privacy Act
Social security number request