Salary : $107,928.36 - $118,991.28 Annually

Location : Pasadena, CA

Job Type: Full-Time

Job Number: 05015

Department: Business & Administrative Services

Division: Information Technology Services

Opening Date: 05/17/2024

Closing Date: 6/7/2024 11:59 PM Pacific

Probationary Period: Six months

Work Shift: Mon - Fri. 8:00 AM - 4:30 PM

Salary Schedule/Range: CFT-66

Under the direction of the Chief Technology Officer, this project manager position (non-supervisory) plans and delivers technology solutions through the implementation and use of project management best practices, methodologies, and tools. Responsible for managing multiple district-wide projects that meet stakeholder requirements and are delivered on time and within budget.

EXAMPLE OF DUTIES

Plans and coordinates activities of technology projects to ensure that goals and objectives of projects are accomplished on schedule and within budget.
Reviews project proposals and then develops a project charter, feasibility analysis, communication plan, project schedule, staffing requirements and makes recommendations to management for the allocation of available departmental resources to various project phases.
Establishes, validates, and adjusts project schedules as needed; conducts project audits and walkthroughs; reviews project deliverables; coordinates and facilitates meetings with users and staff regarding proposed and current business processes related to the project; coordinates project activities with other district office and college departments.
Establishes standards and procedures for project reporting; provides project reports for management, stakeholders, or others; develops and implements communications strategies to ensure timely information is provided to ITS management and stakeholders.
Evaluates each project and implements the most appropriate IT project management methodology including Waterfall, Agile, Kanban, Scrum and Lean.
Develops project documentation in collaboration with project sponsor and involved stakeholders.
Makes recommendations to management for the selection of project team members; confers with project staff to outline the project and associated work; track project work assigned to technical staff to meet project goals. This position does not supervise staff.
Monitor project budgets.
Continuously identify, evaluate, and mitigate project risks.
Provide encouragement and motivation to project team members throughout the project life cycle.
Develop skills and abilities of assigned project team members by providing or coordinating training.
Escalate to management any performance or personnel issues that arise during project execution.
Develop and help execute comprehensive change management strategy relative to project scope and stakeholders; orchestrate and lead change management to ensure project success.
Plan for and ensure satisfactory transition of care, custody, and control of the project's product upon completion.
Support development of organizational project management capability and develop a culture of project management throughout Pasadena City College (PCC) through training, mentoring and by example.
Participate in the development and continuous improvement of PCC's project proposal, charters, plans, review, and prioritization processes.
Participate in the development, prioritizing, budgeting, and planning of projects, project portfolio management and related initiatives.
Perform other duties as assigned.

EDUCATION AND EXPERIENCE
A bachelor's degree in a related field and five years of experience, including two years of IT project management, or an associate degree in a related field with seven years of experience, including four years of IT project management. An active Project Management Professional (PMP) certificate may substitute for two years of experience.

DESIRABLE QUALIFICATIONS

Project Management Professional (PMP) certification.
Experience using a project management tool such as Asana.
Experience summarizing project status for executive leadership.
Experience managing projects simultaneously.
Experience coordinating projects with various stakeholders.

KNOWLEDGE OF:

Principles and practices of effective project management based on the Project Management Body of Knowledge (PMBOK).
Processes and procedures related to the five project phases of Initiating, Planning, Executing, Monitoring and Controlling, and Closing.
Best practices related to all project management knowledge areas:
1. Project integration management
2. Project scope management
3. Project time management
4. Project cost management
5. Project quality management
6. Project resource management
7. Project communications management
8. Project risk management
9. Project procurement management
10. Project stakeholder management
11. IT Project management methodologies such as Waterfall, Agile, Scrum, Kanban and Lean.
12. Methods and techniques used in the installation, troubleshooting, upgrading and problem resolution of information systems.
13. Operational characteristics of various network/server systems, enterprise resource planning (ERP) systems, application packages and programming languages.
14. Methods and techniques of system design, programming, and software installation.
15. Principles and practices of data and telecommunication networking.
16. Principles and practices of current AV and smart classroom system integration

SKILL OF:

Apply knowledge of project management best practices to deliver high quality projects on-time, within budget, and in-scope.
Show resilience, diplomacy, influence, relationship building and problem-solving skills in various situations.
Strong teamwork and interpersonal skills
Excellent analytical, planning, and organizational skills

ABILITY TO:

Communicate effectively orally and in writing.
Set and manage customer expectations.
Demonstrated ability to drive successful project planning and execution.
Demonstrated ability to motivate staff and to apply skills and techniques to solve dynamic problems
Ability in developing and implementing strategies to identify and mitigate risks
Multitask and manage multiple small to large projects in a cross-functional environment.
Build and manage project plans and objectives and help develop project budgets.
Ability to train/mentor/coach staff in project management.
Be self-directed/driven.
Plan, coordinate, and oversee the implementation of multi-faceted work plans.
Analyze, evaluate, and assess the technological needs of the District.
Read and comprehend complex written and technical materials.
Work independently without supervision.
Understand and follow oral and written instructions.
Communicate clearly and concisely, orally and in writing.
Establish and maintain effective working relationships.
Stay abreast of emerging technologies, project management techniques, and external process changes by reading industry publications, attending training.
Sensitivity to and understanding of, the diverse academic, socioeconomic, cultural, linguistic, ethnic backgrounds and disabilities of community college students and staff.

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason . You can apply for a position from any computer with Internet access. Please keep in mind the following:

If you do not follow the process or your application/resume is incomplete, your information will not be processed.
If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

Resume or Curriculum Vitae
Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

Successful applicants must provide proof of eligibility to work in the United States.
Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
Pasadena Area Community College District will not sponsor any visa applications.
Applicants must be available for interviews at Pasadena City College at no cost to the District.
Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer

At Pasadena City College, we value your contributions to our success and want to provide you with a benefit package that protects your health and helps your financial security now and in the future. Pasadena City College provides Medical, Dental, Vision, Basic Life, Basic Accidental Death and Dismemberment and Long-Term Disability insurance at no cost to the employee or eligible dependents.

MEDICAL : Employer-paid premium. Employee has the option of electing between PPO plans and HMO plans.
DENTAL : Employer-paid premium. Employee has the option of electing between a PPO plan and HMO plan.
VISION : Employer-paid premium. Vision benefit is contingent upon am employee's medical plan selection.
BASIC EMPLOYEE LIFE INSURANCE : Employer-paid premium for a $50,000 life insurance policy. If employee is age 70 or older, the life insurance policy is reduced to $25,000.
BASIC SPOUSE/ REGISTERED DOMESTIC PARTNER LIFE INSURANCE : Employer-paid premium for a $1,500 policy. Benefit terminates when the employee reaches 70.
BASIC DEPENDENT LIFE INSURANCE : Employer-paid premium for a $1,500 policy.
BASIC ACCIDENTAL DEATH & DISMEMBERMENT : Employer-paid premium for a $1,500 policy.
LONG-TERM DISABILITY (LTD) : Employer-paid benefit pays 66.67% of your monthly salary (up to $3,000) monthly starting 140 days after you are out of work and continuing up to age 65 if the disability occurs at age 59 or before 5 years if the disability occurs at age 60 to 64 up to age 70 if the disability occurs at age 65 to 69 1 year if the disability occurs at age 70 or after.
MISCELLANEOUS RETIREMENT : Pasadena City College has two retirement formulas through the California Public Employees' Retirement System (CalPERS). The employer contribution rate is 26.68%.

(Classic Member - Formula 2% @ 55): If you became a member prior to January 1, 2013, but you permanently separate from employment and return to membership after a break in service of more than six months, you are subject to the retirement formula in place on January 1, 2013, for any service credit earned after that date. This does not apply if you return to the same employer. The same employer does not necessarily mean the employer you last worked. As of July 1, 2020, the employee contribution is seven (7%) percent.
(PEPRA New Member - Formula 2% @ 62): Applicable to employees who work directly for the Los Angeles County Superintendent of Schools hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2022, the employee contribution is 8.00% and subject to change annually.

A new member is defined as any of the following:
1. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.
2. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.
3. A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the Los Angele County Office of Education annual actuarial valuation.
Note: This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to or by calling the Benefits Office at (626) 585-7503,
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
COMPUTER LOAN PROGRAM : The College provides an interest-free loan to employees for the purchase of computer hardware or software. The maximum amount of the loan is $4,000. Eligible employees must have been employed by the College for one year and must be eligible to receive health and welfare benefits.
EMPLOYEE ASSISTANCE PROGRAMS : Two employee assistance programs that are free and available 24/7. Both programs are a counseling referral and provide confidential counseling help regarding marital discord, family problems, job-related stress, travel, funeral planning.
HOLIDAYS : 19 paid holidays per fiscal year + 1 floating holiday (if hired by September 9th of each fiscal year)
VACATION : Annual Vacation Earnings Rate: Full-time employees who are covered by this Agreement,
and who are in paid status for eleven (11) or more days in each relevant calendar month,
shall earn vacation as follows:Years of ServiceVacation AccrualMaximum Days for Assignment
Start ofEnd Of
10 Months11 Months12 Months
1st year3rd year1 day/ month101112
4th year6th year1 ¼ days/month12 ½13 ¾15
7th year10th year1 ½ days/month1516 ½18
11th year +
1 ¾ days/month17 1/219 1/421
If an assignment is less than 100 percent, vacation is earned at the same rate, prorated to the percentage of the assignment.

SICK LEAVE : Employees are granted 12 days of sick leave.
Sick leave is advanced for all employees on July 1 each year. All unused sick leave accumulates from year to year. If an employee worked for another California community college district or county school, he/she may be entitled to transfer the earned sick leave.
The Human Resources office will send the necessary forms to the sending institution once they are informed that sick leave days are available for transfer.

BEREAVEMENT LEAVE : Employees are eligible for a paid leave of absence for a death in the immediate family or the immediate household. The allowed leave may not exceed three (3) working days or five (5) working days if travel of over three hundred (300) miles is required. Employees must provide such proof of eligibility for bereavement leave benefits as may be required by the District. The immediate family includes the employee's spouse, domestic partner, son, daughter, father, mother, brother, sister, father-in-law, mother-in-law, grandparents, grandchildren of the employee or the spouse/domestic partner of the employee, son-in-law, daughter-in-law, or any relative living in the immediate household of the employee as defined in Part II. A. 1. or any other person for whom the employee is legally responsible. Up to one (1) day's paid leave may be granted for an employee to make funeral arrangements and/or to attend the funeral of relatives not listed above. Up to one-half (1/2) day's paid leave may be granted for an employee to attend the funeral of a friend. Paid bereavement leave is not available during unscheduled hours or days of employment, during an unpaid leave of absence, or during the unpaid period of the year for those employees on a ten- (10) month or eleven (11) month assignment.
INDIVIDUAL POLICIES : Additional Insurance policies are available such as short-term disability, hospital confinement indemnity, sickness indemnity, cancer, accident, and lump sum critical illness.
IRC Section 125 : A cafeteria plan available to all employees that allow pre-tax money to pay for qualified medical and dental expenses and child care.
TAX-SHELTERED ACCOUNT : Employees (along with their immediate family members) are eligible to become members. 457(b) deferred compensation plans available, 403 (b) TSA plans, and Roth 403(b) plans.
VOLUNTARY PET INSURANCES : Employee has the option in signing up for a PPO plan or HMO plan
VOLUNTARY LIFE INSURANCE : Plan is available for employee to purchase.
VOLUNTARY ACCIDENTAL DEATH & DISMEMBERMENT : Plan is available for employee to purchase.
OTHER : There may be other benefit provisions as specified in the contract. Please contact the recruiter listed on the job posting directly for more information.

01

All applicants are required to submit responses to the following supplemental questions. Your responses will provide information about your background and experience related to this position and will be used in the screening and selection process.Be concise yet specific and informative in your responses to these supplemental questions. "See resume," attachments or links will not be accepted as a substitute for your responses to the questions in the following boxes. Incomplete responses will not be considered. Please indicate below that you have read and understand these instructions.

02

I understand that my application will be considered incomplete if any required sections of the application are not completed and/or if any documents that are required are not attached to my online application by the closing date.

03

Please specify your highest level of education.

High School or equivalent (GED)
Associate's Degree
Bachelor's Degree
Master's Degree
Doctorate Degree

04

How many years of experience do you have working in IT project management?

Less than one year
One year
Two years
Three years
Four years
Five years
Six years
Seven years or more

05

Indicate where you have worked to obtain experience in IT project management. What was the time frame, what was the employer's name, and what was the work performed? (You must complete this section).

06

Do you have a Professional Management Professional (PMP) certification?

07

Do you have experience using a project management tool such as Asana?

08

Describe how you have demonstrated sensitivity and understanding in delivery of services and support to a diverse workforce and student population (diverse in terms of socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background. This is required.

09

Do you have experience coordinating projects with various stakeholders?

10

Describe your experience coordinating projects with various stakeholders, including the work performed, timeframe, and the employer where you gained this experience.If you answered "Yes" to the previous question, a response to this question is mandatory. If you answered "No," please type "N/A."

11

Do you have experience summarizing a project status for executive leadership?

12

Describe your experience summarizing a project status for executive leadership, including the work performed, timeframe, and the employer in which you've gained this experience. If you answered "Yes" to the previous question, a response to this question is mandatory. If you answered "No," please type "N/A."

13

Do you have experience managing projects simultaneously?

14

Describe your experience managing projects simultaneously, including the work performed, timeframe, and the employer where you gained this experience.If you answered "Yes" to the previous question, a response to this question is mandatory. If you answered "No," please type "N/A."

Required Question