Salary: $85,306.00 - $125,451.00 Annually

Location : Rochester MN 55906, MN

Job Type: Regular FT

Job Number: 20240076

Department: Public Works

Opening Date: 04/18/2024

POSITION DESCRIPTION

The City of Rochester invites applications for the position of:

Transit Grants Manager

Public Works Department

Vision - "Reliable and sustainable public infrastructure to support a vibrant community"

The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to ALL voices and providing equitable services to create an inclusive place to live, play and work.

We believe EQUITY should be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community.

It takes us all working together

Nature of Work
The Grants Manager is responsible for overseeing and administering activities related to the development and monitoring of federal, state and other transit grant programs. The position provides financial management of grants, including monitoring and reconciling contract budgets; ensuring compliance with reporting requirements; and assists in budget development. Additionally, the Grants Manager serves as a liaison to the Federal Transit Administration for the City of Rochester and supervises teammates.

Starting salary range is $85,306 to $100,361 depending on qualifications, with advancement to $125,451.

Review of applications will begin on May 10, 2024.
Applications will be accepted until the position is filled.

DUTIES AND RESPONSIBILITIES

*Manage Transit Grants

Research grant opportunities from federal, state, and other grant programs.
Provide timely, transparent, and accurate grant reporting, including:
1. monthly reporting
2. state, federal and local grant compliance reporting
3. grant data in support of budget and planning processes and National Transit Database (NTD) reporting
4. internal reporting to keep project managers informed/aligned
5. Disadvantage Business Enterprise (DBE) reporting.
Oversee the preparation of grant applications and submittals.
Monitor grants to ensure proper utilization of available funds and ensures timely close-out of grants.
Function as the grant liaison to the Federal Transit Administration (FTA) and Minnesota Department of Transportation (MnDOT).
Monitor and track compliance on grant contracts and provide recommendations to promote continued financial and grant compliance.
Oversee the maintenance of official grant files, records, and supporting documentation related to federal, state, and local projects.
Prepare and/or coordinate with other departments any documentation required in support of the FTA triennial reviews, independent audits, state audits, or as needed.
Maintain and update the Public Transportation Agency Safety Plan (PTASP).

*Financial Grant Management

Reconcile quarterly financial/milestone status reports for each federal and State grant as required by the FTA or State.
Manage and monitors accurate and timely drawdowns, grant revision amendments, transfers and closeouts.
Monitor federal contract budgets, authorized/approved amounts and encumbrances and track actions related to federal contracts.
Manage the Transit Asset Management Plan update, maintenance and reporting.
Ensure proper closing of the year-end general ledger grant receivable account and assist with all audits of the grant area, maintaining an archive of records according to policy.
Assist in preparing forecasts of future federal and state contract budget amounts.

*Provide supervision to assigned employees

Provide work direction to employees relative to the completion of designated assignments; delegate responsibilities as appropriate.
Provide employees with ongoing coaching and feedback; conduct annual performance evaluations in compliance with organizational policies; initiate corrective action when appropriate.
Partner with the designated human resources business partner to implement effective hiring and selection practices.
Assist with the development and maintenance of department budgets and strategic priorities.
Ensure employee personnel, timekeeping, and training records are accurately maintained per City policy and statutory requirements.

Perform other duties and complete special projects as assigned or necessary.

*Essential Functions

MINIMUM QUALIFICATIONS

Education and Experience Bachelor's degree in Business Administration, Accounting, Public Administration or other related field from an accredited college or university AND 4 years of experience in public transit finance and accounting, or related field.

Desirable Qualifications
Master's degree in Business Administration, Accounting, Public Administration

ADDITIONAL INFORMATION

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: grant requirements and the grant writing process; contract negotiation techniques; City financial principles, practices, and procedures; specialized policies, regulations, statutes, procedures and practice pertaining to grants, contracts, and agreements; principles and practices of transit systems and planning; FTA rules and regulations.

Skill in: communicating effectively in writing and orally; public presentations; conversing with customers both in-person and via telephone; providing excellent customer service in an ethical and professional manner; effectively managing interactions with employees, departments, management, outside agencies and the general public; strong organizational and analytical skills.

Ability to: research and interpret data and information; communicate effectively and to establish and maintain effective working relationships; to work as part of a team; work self-directed and be well-organized; exercise independent judgment and initiative.

PHYSICAL AND ENVIRONMENTAL CRITERIA
In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.

In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Physical demands that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below:

Continuous demands: sitting and simultaneous use of hands, wrists, and fingers
Frequent demands: reaching and carrying
Occasional demands: standing, walking, fine dexterity, lifting, handling, pushing, pulling, kneeling, crouching, bending, and foot controls.

Sensory requirements necessary in the performance of the essential functions of this position include: sight, hearing, touch.

Environmental conditions that may exist in the performance of the essential functions of this job include: not substantially exposed to environmental conditions during the performance of office work.

01

The following supplemental information may be used as a scored evaluation of your knowledge, skills and experience. Be certain that the choices you make correspond to the information you have provided in your application and resume. You must be honest and accurate in answering the supplemental questions and do not type "see resume" . You may also be asked to demonstrate your knowledge and skills in a work sample or during an interview for this position. By completing this supplemental questionnaire you are attesting that the information you have provided is true and accurate. Any information provided may be reviewed by the hiring manager. Any misstatements or falsification of information will eliminate you from consideration or may result in dismissal. Do you understand and agree with this statement?

02

What is your preferred name?

03

Which of the following best describes your level of education?

High school diploma or equivalent G.E.D.
Less than 2 years post-secondary training
Completion of a 2 year program or degree
Completion of a 4 year program or degree
Completion of a Master's degree or higher
None of the above

04

Other than your High School diploma/GED, which of the following best describes the field of study for your degree?

Business Administration
Accounting
Public Administration
A field of study closely related to the above
My degree is in an area NOT RELATED to any of the above
N/A - I do not have a degree

05

Which of the following best describes your years of employment experience in finance and accounting?

No experience
Less than 2 years
More than 2 years, but less than 3 years
More than 3 years, but less than 4 years
More than 4 years, but less than 5 years
More than 5 years, but less than 7 years
More than 7 years

06

Which of the following best describes your years of employment experience in public transit?

No experience
Less than 2 years
More than 2 years, but less than 3 years
More than 3 years, but less than 4 years
More than 4 years, but less than 5 years
More than 5 years, but less than 7 years
More than 7 years

07

Describe your finance and accounting experience and please highlight any experience related to public transit. Do not type "See Resume". If no experience, type "N/A".

08

Does your full-time work experience in grant administration include any of the following? (Select all that apply)

Evaluating grant application requirements and guidelines
Preparing grant applications
Reconciling cost estimates and change orders associated with projects
Interpreting grant rules, regulations, policies and procedures
Monitoring grant funds utilization
Monitoring grant compliance
Managing project budgets
Planning, coordinating, leading, and monitoring complex projects
Managing projects with Federal Transit Administration funds
Preparing federal and state progress reports
N/A - I have not performed any of these duties

09

Which of the following best describes your years of experience overseeing and directing the activities performed by others:

N/A - I have no employment experience overseeing and directing activities of contractors, consultants, or staff
Less than 1 year
More than 1 year, but less than 3
More than 3 years, but less than 5
More than 5 years, but less than 7
More than 7 years, but less than 10
More than 10 years

10

The City of Rochester's core values include:Respect, Integrity, Safety, and ExcellenceIn 300 words or less, pick two of these core values and describe how you have exemplified these in your past employment.

11

CONDITIONS OF EMPLOYMENT: If selected as a finalist, are you willing to undergo a background investigation which may include, but not limited to: verification of employment and educational records, identification verification, driver's license record and a criminal history?

Required Question