Full job description

Saint Joseph's College of Maine is hiring for the full-time position of EVENTS MANAGER !

POSITION DESCRIPTION :

This position will support the Conference and Events Division by providing coordinated oversight of external Stone Barn events during the wedding events season (May-November) and limited on-campus internal events in the off-season (November-May); serving as an ambassador of the Stone Barn events program and Events department on-campus events to ensure the success of events; serving as primary administrator of the events software; and effectively manage Event employees.

ESSENTIAL DUTIES:

Provides coordinated oversight of Stone Barn events by :

Managing event timelines developed autonomously and in coordination with Director, packing sheets, setup and breakdown plans, and floorplans
Providing on-sight and logistical coordination (procurement, delivery, and billing) with internal and external events contacts
Overseeing set up and breakdown, opening and closing of facilities prior to and after each event
Coordinating with food service to ensure appropriate menu, setup, and staffing is available for catered events

Serves as an ambassador of the Stone Barn events program and Events department on campus events to ensure the success of events by :

Coordinating and overseeing assigned events and Stone Barn business after booking as well as through the completion of the event or function, while achieving profitable margins, offering high quality food and beverage options, and a positive customer experience
Acting as a liaison between client, Director of Events, service providers and events department team to ensure successful meetings and events
Maintaining proactive communications with all parties involved in events
Hosting walk-throughs and sales visits for both internal & external department events as assigned
Maintaining knowledge and compliance with departmental policies, service procedures, and standards
Cultivating corporate external peak season event business on the SJC lakefront

MINIMUM QUALIFICATIONS:

Bachelor’s degree is preferred or equivalent experience in the hospitality, sales and or business
Two or more years’ experience in a hospitality field with both administrative and service responsibilities required
Possess a valid driver's license

SCHEDULE:

Weekly schedule requires some flexibility related to client appointments and events, however the primary schedule evolves around normal work week hours
Summer hours require more flexibility around the scheduled events
Availability during peak operating times (weekends, holidays and special events, as needed)

KNOWLEDGE, SKILLS, ABILITIES:

Strong knowledge of computer programs including Microsoft Word, Google Platform, Outlook, Excel and Web Access, online booking platforms a plus
Strong communication skills both verbal and written in a sales environment
Ability to interact effectively with faculty, staff, students and clients
Demonstrated organization and time management skills, including the ability to effectively prioritize tasks
Must demonstrate teamwork skills and an willingness to help others
Possess a positive attitude to foster a cohesive working environment

About Saint Joseph’s College of Maine

Applicants must be willing to support the mission and core values of Saint Joseph’s College of Maine.

Founded in 1912 by the Sisters of Mercy, Saint Joseph's College is Maine's only Catholic college. We offer to our 2000 on-campus and online students a unique mix of undergraduate, graduate, and non-degree programs with a strong liberal arts foundation. Our beautiful 474-acre Sebago Lake campus in Standish, Maine is located 30 minutes northwest of Portland, ME, and 2 hours North of Boston, MA. Fielding 21 intercollegiate varsity teams, the College also boasts a competitive Division III athletics program.

Additionally, the College provides certificates and undergraduate and advanced degrees for thousands more working adults who reside throughout the United States and in more than 20 other countries through an online learning program. Learn more at

Saint Joseph's is nationally recognized for its successful integration of community service in its classroom learning and its sustainability performance. In 2015, the College was selected by the Carnegie Foundation for the Advancement of Teaching to receive its Community Engagement Classification, highlighting the College’s focus on community service throughout its mission and daily interactions on campus and within local, regional, and global communities.

In 2022, the College earned STARS Gold rating from the Association for the Advancement of Sustainability in Higher Education (AASHE) in recognition of its campus-wide sustainability achievements. This program is the most widely recognized in the world for reporting comprehensive information related to a college’s sustainability accomplishments.

Saint Joseph’s College of Maine embraces justice, equity, diversity, and inclusion as important cornerstones for academic excellence, student success, institutional and community resilience, and as vital expressions of our Catholic identity, Mercy Charism, and Core Values. We commit ourselves to nurturing highly competent and deeply compassionate leaders ready to serve in a vulnerable world.

Recognizing the dignity of all persons, we seek to address instances of injustice both within and outside our College community from a stance of informed advocacy. In this way we fulfill our core value of community, which calls on us to demonstrate a spirit of connectedness with one another through expressions of hospitality, courtesy, inclusivity, and collaboration. Saint Joseph's College is the community that grows community, preparing whole people to a whole world. Learn more here.

Review of applications will begin immediately. Please complete our online application by clicking on Apply Now. Include your resume and cover letter, and read and sign the Pre-Employment Statement. Offers are contingent upon successfully passing a background check.

Saint Joseph’s College is an EEO employer and applications from members of underrepresented groups are encouraged to apply. We consider all qualified applicants and employees for hiring, placement, and advancement, without regard to a person’s race (including traits associated with race, including hair texture, Afro hairstyles, and protective hairstyles), color, religion, ancestry or national origin, age, genetic information, military status, sex or gender, pregnancy, sexual orientation, gender identity or expression, disabilities, familial status, protected whistleblower activity, previous assertion of workers’ compensation claim, genetic information, protected veteran status, or any other status protected by applicable law.

Specific questions may be emailed to: sjcemployment@sjcme.edu or call 207-893-7757.

Mission Statement

Saint Joseph's College of Maine, sponsored by the Sisters of Mercy and animated by the vision of Catherine McAuley, is a Catholic college in the liberal arts tradition distinguished by its welcoming community. We foster an on-going dialogue between faith and reason so as to prepare our learners to live meaningful lives that improve the world around them.

Vision Statement

In fulfillment of its mission, Saint Joseph's College of Maine will be a diverse, inclusive, and collaborative community that forms individuals who practice humility, justice, and compassion, as Jesus did, in solidarity with the marginalized.

Events Manager