Data and Document Coordinator Location Chicago, IL (Avondale area) :

At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe.

Position Summary

Our dental segment, HuFriedyGroup, enables dental professionals to reduce risk, improve efficiencies, drive compliance, and enhance patient and staff safety. At HuFriedyGroup, we are committed to helping dental professionals perfect their craft and deliver the highest level of care to each patient.

This position provides support to the Document Control function by processing data and document requests and completing administrative responsibilities. Delivers efficient and accurate data entry and document deliverance in support of the organization's day-to-day operations, compliance efforts, etc.

Duties

Processes Document Control requests for day-to-day activities. Requests may include quality system documentation, material master data creation/changes, BOM/router creation/changes, engineering changes, and other data entry requests.
Supports the department in gathering data and preparing documentation .
Supports the administration of the electronic document management system to ensure compliance with applicable regulatory requirements following established processes and change control procedures for proper formatting, review and approval. Upload issued documents to Hu-Friedy intranet.
Utilizes the automated data entry tool for entry of Material Master, BOM's, Routers, etc. into the ERP system.
Supports and is knowledgeable of all areas of Hu-Friedy Operations.
Functions as liaison between Document Control and various business units within the organization.

Duties - cont'd

Administers the training system to provide quality system training to Hu-Friedy employees. Works with document owners to ensure proper curriculum is assigned to departments. Follows up periodically with employees to ensure training is completed on time to maintain compliance.
Prepares monthly reports, status reports, quality system management reports, and/or researching outstanding change requests. Follows up when necessary to assure that all requests are approved within designated time frame.
Supports Regulatory UDI compliance by administrating the data collection and data upload process to GUDID using a combination of a document management system and a GUDID submission solution provider. Investigate and resolve discrepancies in data by working with appropriate personnel as needed.
Supports document and data analysis efforts and resolution implementation to ensure compliance with quality standards and procedures. Supports with identifying the root cause of data errors and implementing procedural corrections to ensure data integrity of MasterControl and SAP.
Responsible for administrating and maintaining the department's SharePoint site and its contents.
Conducts end-user training on Document Control procedures and systems as needed. Develops training materials for both internal and external use.
Handle issues and requests from internal customers in a timely and accurate manner.
Participates in Hu-Friedy's internal audit program as assigned.
Completes other responsibilities as assigned.

Education Degree

High School Diploma or GED

Required Experience

0-2 years in an administrative role (preferably in a regulated medical device environment).
College degree or equivalent experience preferred.
High degree of initiative and must work with minimal supervision, balancing a variety of tasks and priorities.
Must be able to perform functions including set up spreadsheets, enter data, use sort and graphing functions. Must be able to perform functions including set up word processing documents, create and modify tables within documents, import objects, format documents, use header/footer function, and pagination.
Ability to use ERP-type software package (for BOM and router maintenance, general information inquiry, etc.) a strong plus. Experience in SAP and Document Control solutions such as MasterControl preferred.
Excellent organizational skills due to the numerous internal customers with varying and unique requirements/priorities. Must understand the nature of the work and the impact it has on the department to which it pertains.
Job requires strong attention to detail for typing, data entry, and proofreading. Job has a wide variety of tasks and procedures to learn, remember and perform accurately.
Excellent English communication skills, written and verbal required. May be called upon to edit draft documents for readability, grammar, etc.
Strong interpersonal skills and a “service to the customer” orientation is a must.

Pay range for this opportunity is $19.41 - $25.47. This position is eligible for [BONUS PARTICIPATION] OR a [INSERT COMMISSION RATE RANGE, IF APPLICABLE] commission.

Minimum pay rates offered will comply with county/city minimums, if higher than range listed. Pay rates are based on a number of factors, including but not limited to local labor market costs, years of relevant experience, education, professional certifications, foreign language fluency, etc.

Employees (and their families) may enroll in our company-sponsored medical, dental, vision, flexible spending, health savings account, voluntary benefits, supplemental life/AD&D plans and the company's 401k plan. Employees are covered by an employee assistance program (also available to household members) and long-term disability. Full-Time Employees are also eligible for short-term disability. Full-time Employees will also receive Paid Time Off (PTO) based on years of service and paid Holidays. Part-time employees working 20 or more hours receive a pro-ration of the full-time PTO allocation and paid Holidays based on their standard hourly work week. Full-Time employees are eligible for four weeks of paid parental leave. Part-time employees also receive paid parental leave, pro-rated based on their standard hourly work week.

STERIS is a leading global provider of products and services that support patient care with an emphasis on infection prevention. WE HELP OUR CUSTOMERS CREATE A HEALTHIER AND SAFER WORLD by providing innovative healthcare, life sciences and dental products and services. STERIS is a $5 billion, publicly traded (NYSE: STE) company with approximately 17,000 associates and Customers in more than 100 countries.

If you need assistance completing the application process, please call 1 (440) 392.7047. This contact information is for accommodation inquiries only and cannot be used to check application status.

STERIS is an Equal Opportunity Employer. We are committed to equal employment opportunity and the use of affirmative action programs to ensure that persons are recruited, hired, trained, transferred and promoted in all job groups regardless of race, color, religion, age, disability, national origin, citizenship status, military or veteran status, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, genetic information, and any other category protected by federal, state or local law. We are not only committed to this policy by our status as a federal government contractor, but also we are strongly bound by the principle of equal employment opportunity.

The full affirmative action program, absent the data metrics required by § 60-741.44(k), shall be available to all employees and applicants for employment for inspection upon request. The program may be obtained at your location's HR Office during normal business hours.