Salary: $19.00 - $22.00 Hourly

Location : Pico Rivera, CA

Job Type: Temporary

Job Number: 202404- Intern

Department: Administration

Opening Date: 04/17/2024

Description

Administrative Intern

Temporary-Internship Opportunity
No Benefits (up to 28 hours per week)

Open Until Filled

The City of Pico Rivera's vision and values are to safeguard the public's trust through open and transparent business practices that consistently maintain our credibility of strong ethical stewardship of all resources. We strive to provide responsive and consistent customer service to the community and our employees; who we trust to always own the problem and solution of all our business challenges. We recognize that we must engage our workforce in productive and respectful dialogue as our success internally hinges on the dynamic and interdependent partnerships within; thus improving our chances of external success.

The goal is to positively impact our community by optimizing and engaging our workforce to improve the human experience and quality of life in the City of Pico Rivera. The City is committed to forging a model of 21st Century government to better serve the community and its employees.

The Department

The Administration Department is comprised of five principal operating divisions: City Council, City Attorney, City Manager, City Clerk, and Office of Sustainability/Pico Rivera Innovative Municipal Energy (PRIME). The Administration Department handles a wide range of administrative functions providing overall administration, oversight, coordination, and direction to City departments, striving to provide responsive and consistent customer service to the community and its employees. It ensures that all departments are applying policy consistently and moving forward in the direction of City Council's priorities and goals. Additionally, the Office of the City Manager provides each City Department supervision and service-level objectives as directed by the City Council.

The Position
The Intern will perform entry-level responsible and professional customer service, and clerical and administrative duties for the Administration Department. The Intern will work on various substantive projects, and in the process, acquire an overview of city government.

It is the City's hope that the Intern selected to participate in this internship will develop a better understanding of their community and City operations and that the experience will pave the intern's road toward personal growth and a productive career in local government.

City Hall is open Monday through Thursday 7:00 AM - 5:30 PM. Hours will vary between 7:00 AM and 5:30 PM. This position may also be required to work non-traditional hours including nights, early mornings, weekends, and holidays based on special events, community group meetings, and City Council meetings.

Essential Duties

The ideal candidate will have the ability to perform the following essential tasks and duties:

Effective public speaking and interpersonal skills; confidence in communicating facts and information to city staff and to the public.
Strong writing skills, with an ability to organize/analyze data, type and proofread a variety of documents including memos, rough drafts, forms, copies or notes.
Perform a wide variety of routine clerical work including filing.
A self-motivated work ethic with the ability to be a supportive team member and independent worker and a desire to work in a diverse team setting.
An enthusiasm to help the City of Pico Rivera meet objectives.
The ability to plan, organize and prioritize multiple tasks and projects.
Work with minimal supervision.
Perform related duties as assigned.

Qualifications

Be at least 18 years of age.
Proficiency in the following programs is desired:
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Microsoft Teams
Bilingual in Spanish is desired.

Education and Experience:

Applicants must be currently enrolled in an accredited college or university. (applicants must submit proof of current enrollment with application materials or via email to spena@pico-rivera.org .

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands While performing the duties of this class, the employee is regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands or arms. The employee occasionally walks and stands and lifts and moves records and documents weighing 25 pounds or less.

Specific vision abilities required by this job include close vision, color vision, depth perception and the ability to adjust focus.

Mental Demands
While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret data and situations; use math and mathematical reasoning; learn and apply new skills or information; perform highly detailed work on multiple concurrent tasks; work under changing and intensive deadlines with frequent interruptions; and interact with City officials, media, citizens groups, employees and others encountered in the course of work.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee works under typical office conditions, and the noise level is usually quiet.

Licenses and Certifications

A valid Class C California Driver's License or ability to obtain a Class C California Driver's license within 10 days of hire, and a safe driving record throughout the course of employment. City employees are registered with the Department of Motor Vehicles, Employee Pull Notice Program.
Proof of car insurance (to be eligible for mileage reimbursement based on the IRS issued rates).

Veteran's credit will amount to 10 points to be added to the interview score. Proof of honorable discharge must be submitted with the application materials in order to be eligible for veteran's credit. Veterans who wish to utilize this credit must have served on a full-time basis (not reserve or auxiliary) in the armed forces for a minimum of six months (180 days).

Candidates who pass all qualifying phases (minimum qualification review, written examination, and/or oral interview) will advance to the hiring department who will have access to a pool of candidates to initiate the selection process. Please note that the time frame for the recruitment timeline will vary. We will keep our applicants posted as we progress in the recruitment process. FINAL FILING DATE:
Recruitment will remain open until a sufficient number of applications have been received and may close without prior notice. Selection of applicants will be on a first come, first served basis. As employment applications are received, they will be immediately reviewed.

SELECTION PROCESS: All application materials must be submitted online prior to the final filing date. Based on a review of application materials, the best qualified applicants will be invited to participate in the testing process to further evaluate their job-related experience, education, knowledge, skills and abilities. Resumes will be accepted in addition to, but not in lieu of, the required application materials (such as a copy of high school diploma, G.E.D. equivalent, and/or typing certificate, if applicable). This is a competitive process; therefore, be thorough in your responses. All statements made on the application are subject to verification. False statements will be cause for disqualification, removal from the Eligibility List, or discharge from employment.

Interns do not acquire regular status and are not entitled to benefits. Such employees serve at the pleasure of the appointing authority and are classified as at-will employees. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

For more information regarding this recruitment, please email Human Resources, at

Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice.

Employees in this position are regularly scheduled to work up to 28 hours per week and are not eligible for inclusion in the regular, permanent employment service of the City and do not receive medical benefits.

Physical/Background Check
Candidate(s) selected for hire will be subject to background and reference checks and will be required to satisfactorily complete a post-offer physical examination including a drug screen at the City's expense.

Emergency Disaster Worker
City employees are registered as an Emergency Disaster Worker and must take an oath. In the event of a declared emergency, City employees shall initially remain at work, or if recalled, shall report to work after completing critical personal and family emergency responsibilities.

Equal Opportunity Employer

The City of Pico Rivera is an Equal Opportunity Employer and prohibits unlawful discrimination on the basis of race, religious creed, color, national origin, ancestry, disability (mental and physical), legally protected medical condition (genetic characteristics), marital status, sex, gender, gender identity, gender expression, age, military or veteran status, sexual orientation, genetic information or any other bases protected by federal law (including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973 and the American with Disabilities Act of 1990) state or local law. The City of Pico Rivera does not discriminate, or any other basis protected by law, in its employment policies or practices.

Americans with Disabilities Act (ADA) Compliance

The City of Pico Rivera provides reasonable accommodations for qualified individuals under ADA, considering each situation on an individual basis. Individuals with qualified disabilities who need reasonable accommodation during the selection process must specify the accommodation needed, in writing, for the application and/or interview phase. If you have questions, please contact the Human Resources Department staff: .

City of Pico Rivera Human Resources, 6615 Passons Blvd., Pico Rivera CA 90660

Hourly employees are enrolled in the Nationwide 401(a) Plan. The City matches the employees' contribution of 3.75%. The City of Pico Rivera does not participate in the Social Security system.

01

Do you meet the minimum age requirement (at least 18 years of age)?

02

Do you possess a valid California Class "C" Driver's License?

03

Are you currently enrolled in an accredited college or university?

04

Have you attached proof of enrollment in an accredited college or university?(You may also email your proof of enrollment to spena@pico-rivera.org)

05

What field of study or type of degree are you pursuing?

06

When are you scheduled to graduate?

07

Please provide the hours you are available to work between the hours of 7:00 a.m. to 5:30 p.m. Monday through Thursday.For example:Monday-8:00 a.m.-2:00 p.m.Tuesday-7:00 a.m.-3:00 p.m.Wednesday-Not availableThursday-All Day

08

Briefly describe how this internship would benefit your education goals.

09

Briefly describe what public service means to you.

10

Disclosure Authorization and Release

I hereby authorize any former employer, its employees and representatives, or any person listed as a reference, to provide any and all information they deem appropriate regarding my employment and job performance to the City of Pico Rivera, its employees, representatives, and/or agents. This information may be provided either verbally or in writing. In addition to authorizing the release of any information regarding my employment, I hereby fully waive any rights or claims I have or may have against any former employer, its employees and representatives, educational institutions, or any person listed as a reference from any and all liability, claims, or damages that may directly or indirectly result from the use, disclosure, or release of such information by any person or party, whether such information is favorable or unfavorable to me.

I certify that all statements made in this application are true and complete and I authorize investigation of all matters herein contained. I agree and understand that any misrepresentation or omission of a material fact may be justification for rejection of my application, refusal of employment, removal of my name from the eligibility list, and/or dismissal from employment with the City of Pico Rivera. I agree to undergo a physical examination and drug screen by a City-appointed physician and fully understand that employment is contingent upon meeting the City's physical requirements.

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