EXAM NUMBER MV1002A-EA

TYPE OF RECRUITMENT

Open Competitive Job Opportunity - Emergency

FIRST DAY OF FILING

Applications will be accepted starting Friday, June 7, 2024, at 12:00 P.M. (PT) until Tuesday, June 12, 2024, at 5:00 P.M. (PT) __________________________________________________________________ The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. The Department of Military and Veterans Affairs is seeking qualified candidates to fill an emergency Administrative Services Manager I vacancy related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Administrative Services Manager I .

DEFINITION:

Independently performs a full range of difficult to complex analytical assignments and makes recommendations on complex issues which directly impact departmental programs and administrative operations, and which may be of a confidential or sensitive nature.

CLASSIFICATION STANDARDS:

Positions allocable to this journey-level analyst class are typically located in central administrative departments or the central administrative office of a line department, receive general supervision from a higher-level supervisor or manager and are responsible for independently carrying out a full range of difficult to complex analytical assignments within one or more administrative functional areas. Some positions may require incumbents to lead or supervise a unit of lower-level analysts. Assignments require the use of discretion and care in the handling of confidential and sensitive information used to support management decisions, as well as professionalism and tact in dealing with individuals such as higher-level staff members, managers, and professionals from other organizations on sensitive or controversial issues of considerable consequence or importance. Incumbents are responsible for carrying out work assignments which require the use of sound professional judgment, initiative and creativity in identifying and selecting research and analytical methods and techniques to address and resolve complex, controversial, and/or sensitive problems related to administrative functions such as human resources, contracts, budget, finance, and other closely related, sensitive and confidential administrative functional areas. Work tends to be covered by a wide variety of principles, policies, rules, practices, precedents and guidelines; incumbents are expected to use judgment in interpreting and adapting application of these provisions in the analysis of specific cases. Recommendations have significant impact on higher-level staff and management decisions. Incumbents in supervisory positions are responsible for providing full administrative and technical supervision to lower-level staff. Assignments are made in terms of overall objectives and resources available, with the incumbent and supervisor working in consultation to develop deadlines, the scope of assignments and expected results. Incumbents are responsible for applying a detailed understanding of the various principles, concepts, methods, and techniques applicable to their functional area in planning and carrying out their assignment, resolving issues and conflicts that emerge, and keeping the supervisor informed of progress and potentially controversial matters identified. Completed work is evaluated in terms of soundness of approach, overall quality and results in meeting objectives and feasibility of recommendations made. These positions differ from those belonging to the lower-level Management Analyst class in that, although incumbents in the latter class may perform some complex analytical assignments, the majority of the work consists of a variety of recurring to moderately complex assignments, while positions within the Administrative Services Manager I class predominantly perform a full range of difficult to complex analytical assignments. In addition, some positions in the Administrative Services Manager I class lead or supervise lower-level analysts performing less complex analytical assignments. An Administrative Services Manager I is responsible for a combination of the following job functions, as it relates to Grants and Contracts: GRANTS, CONTRACTS, AND SOLICITATIONS: Plans, assigns, directs, and evaluates the work of staff responsible for reviewing and processing Departmental grants, contracts, and solicitation transactions. Responsible for monitoring the day-to-day fiscal operations including grants, contract and solicitation review, County Counsel correspondence, grant and contract budget review, and grant and contract monitoring. Analyzes and makes recommendations for the preparation, development, negotiation, administration, and termination or renewal of the most specialized and technically complex departmental grants and contracts. Ensures compliance with current laws and regulations, established standards and procedures for service to customers, vendors, grantors or contractors, including prompt response to telephone or written inquiries, rapid resolution of problems related to documentation and ongoing communication of bid status, contract compliance, and delivery date. Investigates complaints and formulates procedures for the resolution of contracting issues from Department staff, contractors, community groups, and members of the public. Manages the bulk grant contract signatory process in collaboration with the Grants Division, to execute contracts annually. Oversees the drafting and revision of Department templates for contracting functions including, but not limited to, RFP, RFSQ, Standard Terms and Conditions, consultant contract templates, etc. Works with program staff to evaluate and improve solicitation and contract processes. Supports program staff in developing contract specifications and/or scopes of work, solicitation packages, and other related documents to support program objectives. Assists in preparation and submission of federal, state and local grant applications with a focus on homeless and justice-involved veteran programs and participates in the competitive bidding process by providing technical assistance to evaluators. Prepares and/or analyzes applications for the most complex grants and monitors program related activities and services to ensure quality assurance with grant activities. Prepares written reports on program activities and on progress toward achieving the overall goals of the program. Manages assigned contracts including monitoring expenditures to ensure budgetary compliance, prepares budget modifications, ensures both accuracy and compliance with reporting data requirements, approves invoices and ensures the agency maintains inventory of purchased equipment.

ADDITIONAL RESPONSIBILITIES:

Supports the Chief Deputy in the development of short and long-term strategies to improve Departmental operations around homeless programs and initiatives. Responsible for supporting and implementing initiatives that promote diversity, equity, and inclusion within the Department’s financial and administrative processes and practices. Completes special projects, assignments, correspondence, studies, and reports, as required.

DESIREABLE QUALIFICATIONS:

Experience in researching, preparing, and submitting federal, state, and local grants with a focus on homelessness, justice-involved or veterans. Experience in drafting, reviewing, administrating, and monitoring contracts. Experience in researching current laws and regulations as it pertains to veterans, homelessness, or justice-involved

THE IDEAL CANDIDATE WILL DEMONSTRATE:

Strong verbal and written communication skills demonstrating knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Skills critical for success including sound judgment, critical thinking, initiative, decisiveness, flexibility, and planning. Experience in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Experience planning, scheduling, organizing, prioritizing, and monitoring work activities by utilizing resources (both human and material) to their fullest and aligning work plans with departmental goals. Strong ability to multitask, prioritize and meet deadlines utilizing time management. Ability to review documents for accuracy, completeness, and compliance; compile data and information for reports; compose letters and memoranda; explain policies, procedures and interpret relevant laws. Strong organizational skills Ability to prioritize, schedule and manage daily work activities, tasks, and assignments. Proficient in Microsoft Word, Outlook, Excel, and Teams. Ability to learn and adapt to various work styles and techniques. Ability to adaptable, initiative, team player Demonstrate attention to detail – Job requires being careful about detail and thorough in completing work tasks

MINIMUM REQUIREMENTS

TRAINING AND EXPERIENCE:

Option 1 A Bachelor's degree from an accredited college or university -AND- *Three years of experience performing analytical assignments, two years of which must have been at the associate analyst level**, primarily researching, analyzing and synthesizing data, as well as making recommendations for resolving administrative or operational problems within one or more of the following administrative fields: human resources, budget, finance, contracts or other closely-related administrative field. *A Master's degree or higher in Business Administration, Public Administration, Law or closely related field may be substituted for one year of the required experience. Option 2 Five years of experience performing analytical assignments, two years of which must have been at the associate analyst level**, primarily researching, analyzing and synthesizing data, as well as making recommendations for resolving administrative or operational problems within one or more of the following administrative fields: human resources, budget, finance, contracts or other closely-related administrative field. **Associate analyst level work involves 1.) the independent performance of a variety of routine to moderately complex assignments and/or 2.) under more direct supervision, the performance of complex assignments. Both types of assignments require the use of established research and analytical methods and techniques, as well as sound professional judgment to analyze and resolve problems and issues related to administrative functions such as human resources, budget, finance, grants, contracts and other closely-related administrative functional areas. This level of work is generally assigned to positions in classifications above the entry level classification of the respective series. Note: For a fuller description of associate-level analytical work, refer to Los Angeles County's Management Analyst classification (Item #1848). You MUST meet one of the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

LICENSE:

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:

2 - Light. Positions within this class require light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION

Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION.

OUR ASSESSMENT PROCESS

Before the end of your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

APPLICATION AND FILING INFORMATION

Applications must be filed ONLINE ONLY. Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add the following email addresses to the list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. HR@mva.lacounty.gov info@governmentjobs.com noreply@proctoru.com You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. SOCIAL SECURITY NUMBER Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Have any questions about anything listed above? Contact us: Department Contact Name: Loida Blackley Department Contact Phone: (213) 765-9620 Department Contact Email: HR@mva.lacounty.gov Teletype Number: (800) 899-4099 Exam Number: MV1002A-EA #J-18808-Ljbffr