Salary: $4,848.00 - $6,524.00 Monthly

Location : Mason County - Shelton, WA

Job Type: Full Time - Permanent

Job Number: 2024-WCC-HRT2

Department: Dept. of Corrections

Opening Date: 04/19/2024

Closing Date: 5/3/2024 11:59 PM Pacific

Description

*Please Note: COVID Vaccine requirement for DOC employment NO LONGER REQUIRED *

The Washington State Department of Corrections (DOC) is seeking a highly motivated and qualified individual for a Health Records Technician 2 for the Washington Corrections Center (WCC) located in Shelton, WA. This is a full-time position, Monday-Friday with a day shift schedule.

As the Health Records Department Supervisor, this position helps to ensure patient health records are managed in a way that supports the Health Services mission of delivering high-quality, efficient, and effective healthcare services, and employee engagement to improve lives in a safe and secure environment during the patient's incarceration and after release. This increases the patient's chances of succeeding upon reentry, directly contributing to the agency's mission to improve public safety by positively changing lives.

A completed application packet will include:

A detailed resume
A cover letter
Three professional references
Academic Transcripts

Applications will be reviewed as they are received. The hiring authority reserves the right to offer the position at any time during the recruitment process. It is to the applicant's advantage to apply as early as possible.

Duties

Provide technical assistance and direction to facility staff regarding health records, disclosure of health information, and statewide health record unit processes.
Represent the agency in court regarding health records.
Health record management
Ensure patient health records located in the facility comply with departmental policies and procedures and state and federal statutes.
Maintain health records in a way that is conducive to patient care, including thinning charts when needed by visual inspection or request and merging multiple volumes when needed to ensure health care providers are able to easily locate pertinent information, ensuring all necessary forms are available for use, filing documents into chart or overflow envelopes, and performing routine audits.
Use facility health record tracking system when removing charts from the unit.
Prepare health records for intake, transfer, and release.
Prepare inactive health records for permanent storage.
Be an active member of the Health Record Management Committee.
Disclosure, dissemination, and procurement of health information
Review and process records requests of patient medical, dental, and mental health care information within 15 working days or less of receiving following health record procedures.
Review and process Department staff requests for patient health information by the date requested following health record procedures.
Review and process patient requests to review their health record within 15 working days or less of receiving following health record procedures.
Make determinations to allow or deny requests in accordance with the Washington State Uniform Health Care Information Act (RCW 70.02) and federal laws.
Supervise Health Records Department employees
Manage and direct operations and performances of Health Records Department staff, including assign and inspect work.
Communicate with Health Services Manager regarding Health Records Department performance. Request guidance and assistance when necessary.
Review/complete Health Record Department position descriptions (PDs) as well as annual performance development plan (PDP) expectations and evaluations for each employee.
Provide ongoing meaningful feedback regarding performance and set clear expectations to help and enhance skills.
Perform formal health record audits.
Review health records for listed deficiencies.
Complete the Health Record Audit for Permanent Facility and/or Health Record Audit for Reception Center form.

Qualifications

Required Qualifications:

Certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT).
Two years' experience working with medical and/or mental health treatment records.
One year experience supervising or leading staff
Valid driver license.

Preferred Qualifications:

Three years or more experience in Health Information Management.
Current on state and federal laws, national standards, and department policies governing health records and health information disclosure and ability to apply that knowledge in an appropriate manner.
Experience working in a correctional facility.

Supplemental Information

Please include a minimum of three professional references with your application:

The Department of Corrections defines a professional reference as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.
If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
Phone number AND email address are required for all professional references.

What we offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
1. Remote/telework/flexible schedules (depending on position)
2. Up to 25 paid vacations days a year
3. 8 hours of paid sick leave per month
4. 12 paid holidays a year
5. Generous retirement plan
6. Flex Spending Accounts
7. Dependent Care Assistance
8. Deferred Compensation and so much more!

Additional Information:

The mission of DOC is to improve public safety. For additional information about the agency, please visit
A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.
Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days of the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
If this position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment.
Requires respirator medical evaluation questionnaire, fit testing, training, and use of respiratory protection as required by the WA Industrial Safety & Act standards. Refer to WAC 296-842 to learn more.

Our Mission : The mission of DOC is to improve public safety by positively changing lives.
Our Vision: Working together for safer communities.
Our Commitment : To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
Our Core Values:

Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
Supporting people's success: Corrections is committed to our community - understanding individuals, instilling hope, embracing change, and providing opportunities.

We are committed to hiring individuals who possess the following core diversity competencies:

Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic, and cultural backgrounds.
Respectfully acknowledge people's differences and recognize these differences as important and valuable.
Promote inclusiveness.
Be culturally sensitive and appropriate.
Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability, or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email nicholas.epps@doc1.wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing

Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 12-31-2022

01

Do you possess a certification as a Registered Health Information Technician (RHIT) or a Registered Health Information Administrator (RHIA), accredited through the American Health Information Management Association (AHIMA)?

02

If you answered 'Yes" to question 1, please provide the RHIT/RHIA certification number. If you do not have this certification, please type N/A.

03

What is your highest level of completed education?

High School diploma or equivalent GED
Some College
Associates Degree
Bachelors Degree
Master's Degree or other postgraduate degree
None of the above

04

How much experience do you have maintaining or processing health records?

I have less than 24 months of this
I have 24-36 months of this experience
I have more than 36 months of this experience

05

Do you have at least one year of experience supervising or leading staff?

06

Do you possess current knowledge on state and federal laws, national standards, and department policies governing health records and health information disclosure?

07

3100 - How did you hear about this opportunity?

Careers.wa.gov; jobs.doc.wa.gov; or governmentjobs.com
Indeed
DOC social media (Facebook, LinkedIn, Twitter)
Job/career fair
Job boards (Monster. ZipRecruiter, GlassDoor, CareerBuilder)
WorkSource
Veteran outreach
Referral from current DOC employee
Other

08

If you selected "Other" to the previous question, how did you hear about the job opportunity?

Required Question