Description

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Legal Secretary - Litigation to join our team in our Los Angeles office.

We offer a hybrid work engagement with two days of remote work, and three days in-office.

This position provides a comprehensive range of secretarial support to attorneys including typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents on opposing counsel, telephone communications with clients and business contacts, inputting attorney time, paper and electronic file maintenance, calendar and contacts maintenance, coordinating travel arrangements, preparing reimbursement forms and other tasks as assigned.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a typical day you will:

Type, proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines; some pleading drafting; conversion of both paper and electronic files to pdf format;
Responsible for saving incoming client documents, pleadings, discovery, etc.; download ECF notices and client documents; save all to NetDocs using our Naming Convention
Heavy court filings including service of pleadings on opposing and associated counsel, at state, federal, and appellate level and in many different venues; knowledge of electronic filing procedures for the various venues, including state, federal, appellate and arbitration forums
Run conflicts and open new client and new matter files
Maintain attorney and client files, both paper and electronic formats
Maintain email and case management system electronic files
Organize and maintain binders for trial, working papers, and business development purposes
Schedule remote hearing and deposition appearances, in-person depositions, appointments, meetings; maintain calendars; make travel arrangements; set up conference calls
Open and route mail and email, attaching files and documents; save to case management system
Track litigation deadlines, provide deadlines to docketing and confirm deadlines are docketed correctly
Answer, screen and respond to phone calls
Enter attorney time into time-keeping program
Maintain and track CLE records for attorneys
Prepare and submit expense/reimbursement reports and vendor invoices; check requests
Process and edit prebills
Assist fellow secretaries and additional attorneys as needed

DWT PROGRAMS AND CASE MANAGEMENT SYSTEM

NetDocuments case management system
Aderant billing program
Expert Imaging to pull copies of client invoices
Intapp timekeeping
Kofax Power PDF for portable documents
NBI for new matters and conflict checks
PsShip for Federal Express/UPS shipping
Chrome River for expenses, invoices, check requests
UltiPro for staff timekeeping
DWT Learning for tip sheets, training videos, self training opportunities
Foundation for firm personnel and client information
Teams and Zoom for audio and vide conferencing

Join us if you have:

5+ years' experience as a litigation secretary
Strong skills in word processing and computer use: ability to type 85 wpm with high accuracy; proficiency in MS Office Products (Word, Outlook, Excel) and Power PDF/Adobe Acrobat required; some knowledge of PowerPoint, time keeping programs, NetDocs preferred; ability to perform internet research
Demonstrated experience filing documents with State and Federal Courts, including electronic filing. Ability to read and understand court rules, including rules for courts you have not worked with before, and to ensure compliance with assigned judge's Individual Rules and Practices
Demonstrated experience with 9th Circuit and California Appellate Courts, preferred
High attention to detail and sensitivity to confidential and sensitive materials
High level of energy
Very fast paced desk and attorneys; ability to prioritize on a constant and high-level basis and to handle multiple demands from multiple people
Ability and willingness to learn new programs and program updates
Excellent transcription, grammar, proofreading and organizational skills
Strong communication skills, both verbal and written, with all levels of a professional services organization, including interpersonal skills.
Ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner
Ability to communicate by telephone in a professional, courteous manner with clients, firm members, and other business contacts
Ability to understand and follow work instructions with minimal supervision
Ability to follow client confidentiality guidelines
Ability to read and write in English
High School Diploma or GED

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
What's in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to:

Choice of health and vision insurance plans
2 paid volunteer days for qualifying community service work
Dental plan
Fertility and adoption benefit
Paid sabbatical after 13 years of service
Tuition reimbursement
Commuter benefits
Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

California

The annualized salary range for this position in Los Angeles is $104,000 to $111,000 ($53.33-$56.92 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

Davis Wright Tremaine LLP embraces diversity, equity and inclusion. It brings out the best of what each individual has to offer and inspires us to build strong and lasting connections with each other, our clients, and our communities.

Diversity, equity, and inclusion are part of the fabric of Davis Wright Tremaine-central to who we are and what we do. Our vision is to foster a culture where all talented individuals-including those who are traditionally underrepresented in the legal profession-can have, and can see, a path to success. In order to support this vision, we request that you voluntarily provide the following demographic data. All self-reported demographic information is stored securely in a manner that is compliant with DWT's privacy and security policies and is only accessible by authorized members of the Talent Acquisition and HR Departments; it is not shared with any of the hiring decision-makers.

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [email protected].

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