Science Head of Department

Department Coordinator
The Department Coordinator will initiate, coordinate, implement and retain electronic documentation for all administrative actions related to the departmental office(s) within the Kenneth P. Dietrich School of Arts & Sciences, Department of Statistics. Serves as a liaison between the department(s) and the Division Business Office, the Dietrich School Dean's Office, the Dietrich School Payroll and Sponsored Projects Teams, the Social Sciences Events Team, University Office of International Services and various University Business Offices. Responsibilities include:

Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events; records and distributes meeting notes; arranges special events.
Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
Researches and identifies improvements for efficiency and accuracy; participates in the development of new offerings.
Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.
Job Summary: Performs administrative assistant support work of moderate complexity. Essential functions will include general office duties such as managing calendars, scheduling meetings, and providing coverage when needed. The incumbent will also be responsible for providing support in planning and coordinating events and producing communication and marketing materials. Other duties will include assisting with social media updates, and coordinating and preparing the newsletter.
Physical Effort: Mostly sedentary, but the position will require ability to move and carry display equipment, walk across campus, and computer and phone usage.
The University of Pittsburgh is an equal opportunity employer / disability / veteran.
Assignment Category: Full-time regular
Job Classification: Staff. Administrative Assistant II
Job Family: Administrative Support
Job Sub-Family: Clerical
Campus: Pittsburgh
Minimum Education Level Required: Associate's Degree
Minimum Years of Experience Required: 3
Work Schedule: Monday - Friday, 8:30 AM – 5:00 PM
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range: $17.74 to $22.17 per hour
Relocation Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable