Head Start/Ea

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Executive Assistant to the CEAO

AT Office Location, Atlanta, GA, US

The Low Income Investment Fund is a non-profit Community Development Financial Institution (CDFI) that mobilizes capital and partners to achieve opportunity, equity and wellbeing for people and communities. LIIF innovates financial solutions to create more equitable outcomes for all by building and preserving affordable homes, quality educational opportunities from early childhood through higher education, health clinics, healthy food retail and community facilities. In this way, LIIF provides a bridge between private capital markets and communities. LIIF’s headquarters is in San Francisco and has offices in Los Angeles, New York, Atlanta, and Washington D.The Executive Assistant provides administrative support to the Chief External Affairs Officer.

The Executive Assistant (EA) provides a broad variety of executive support in a one-on-one working relationship, serving as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEAO. Assists in organizing and coordinating retreats, site visits and external relations efforts; supports the CEAO with all travel and expense management and completes special projects as assigned. Serves in “gatekeeper” role for internal and external constituencies, consulting with CEAO as needed and using discretion to determine appropriate course of action. Works with staff and external constituencies to obtain preparatory materials for CEAO’s review in advance of meetings.

Attends virtual meetings at the request of the CEAO and takes notes that are distributed to attendees. Arranges frequent travel, including plane, train and hotel reservations and conference registration. Schedules travel-related meetings and obtains necessary preparatory materials in advance.

Coordinates weekly External Affairs team meetings, soliciting agenda items and disseminating agendas and materials in advance of each meeting. Coordinates the completion of expense reports with receipts, in accordance with internal policies.

Completes mailings/shipping and obtain office supplies and equipment.

Completes special projects at the request of the CEAO, which may involve research, analysis, document formatting and recommendations for a course of action. Lead e-signature via Nitro or other platforms to multiple authorized signatories. Assists in preparing annual department budgets for the Office of the CEAO. Initiates and executes contracts in Salesforce; Works under the supervision of the CEAO on board-related matters. Coordinates with CEAO and other EA staff on the preparation of materials for all committees and board meetings.

Identifies ways to streamline company operations and practices for improved productivity and reduced duplication.

Ability to work independently in a fast-paced environment, with minimal supervision. Must possess a high standard for generating quality work and a positive attitude and demeanor. In addition, candidates will have advanced-level skills with Microsoft Teams, Outlook, Word, and PowerPoint; proficiency with Excel and Zoom; and familiarity with databases such as Salesforce and expense management systems like Concur or Expensify. Will possess strong administrative and organizational skills; A bachelor’s degree or equivalent experience is required. Travel may be required at least once each year, for 2-3 days each trip. Development, policy, or communications experience and early childhood education, housing, or community development knowledge is not required but is a plus.

LIIF, an EOE (Equal Opportunity Employer), believes that diversity ensures excellence.