Now Hiring Ea

Summary ASM Global, the leader in privately managed public assembly facilities has an excellent and immediate opening for an Executive Assistant at NRG Park in Houston, Texas. We are a one-of-a-kind premier facility with four major venues within one giant park. We are seeking an exceptional Executive Assistant to join our team. Under general supervision, the Executive Assistant provides a variety of administrative and operational support to the Executive Management Team of the facility. Acts as liaison between the facility and clients, ensuring all clients' requirements are met and facility rules, regulations and policies are adhered to. Receive and screen telephone calls and visitors and provide routine information regarding events, operations, policies, and procedures. Maintain and coordinate travel arrangements and maintain daily calendar for Executive Management. Draft letters, monthly and quarterly reports, and other correspondence in a timely, accurate manner. Draft, proofread and process these reports and related documents. Maintain and organize executive office areas including ordering all necessary supplies and materials. Remain informed of company policies and procedures, answering related internal and external questions within authority. Monitor press releases, news articles relative to the company and facility. Organize back-up coverage among administrative team. Create and conduct training for administrative team. Research and handle special projects. Submit paperwork and enter data for various permits such as building, occupancy, fire prevention, maintenance, and waste permits. Maintain all company files relating to site plan applications, approvals, insurance, licenses and permits. Review contractor insurance certificates to ensure compliance with facility requirements. Enforce building and company rules. Supervisory Responsibilities · Carry out supervisory responsibilities in accordance with all policies and applicable laws. · Plan, assign, and direct work, address complaints, and resolve problems. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Possess knowledge of the principles of facility management, building operations, maintenance, practices, and safety requirements. Maintain an effective working relationship with clients, employees, contractors, exhibitors, patrons, and others encountered in the course of employment. Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Pleasant and helpful telephone demeanor when assisting guests, exhibitors, clients, and staff. Demonstrate knowledge in operational procedures, facility capabilities, industry terminology, and event related services for the types of events anticipated at the facility. Possess a thorough understanding of facility's layout and Work extended and/or irregular hours including nights, weekends, and holidays, as needed. Education and/or Experience Two (2) years of college level business training and a minimum of three (3) years experience in a clerical or secretarial position; Previous administrative experience preferred. Skills and Abilities Strong written, verbal and computer skills. Remain flexible and adjust to situations as they occur. Computer Skills Operate a personal computer using Windows, Word, Excel, Filemaker Pro (Database) and other standard office equipment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to move around the facility; This position may require work inside or outside of the building, as needed by events. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. To Apply Please include a recent copy of your resume with a cover letter and salary requirements as part of your application. Applicants that need reasonable accommodations to complete the application process may contact View phone number on click.appcast.io. ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

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