Head of Programme Management

Position Details
Rutgers University-Newark (RU‑N), an urban public research university and anchor institution, located in Newark, New Jersey, is seeking a Program Coordinator II. Reporting to the Accounting Specialist, the Program Coordinator II will organize, administer, and assist multiple facets of open enrollment and corporate customized executive education programs including planning, preparation, evaluation, marketing, records, statistics, reports, and materials.

Rutgers Business School‑Newark and New Brunswick (RBS) adheres to the principles of academic excellence and cutting‑edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and other specialty master's programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life‑long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and embodies the traits reflected in our 4 R's brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Some of our greatest social impact happens as a result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity, and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways.

Responsibilities

Interprets agreements and ensures accuracy of deliverables.

Administers processes, evaluates program effectiveness, and identifies and deploys additional program resources.

Assists with the undertaking of on‑site evaluations of programs and services, assesses service levels and program progress, and prepares appropriate recommendations.

Serves as liaison with various public and private institutions and agencies to determine special program requirements, modifications, or innovations.

Work is consistent with an understanding of the mission, vision, role, and goals of the administrative department.

The Program Coordinator II will carry out routine and semi‑routine work within work parameters for the Center and under general supervision.

The Program Coordinator II is responsible to have knowledge of the program administration practices.

Responsible for processing and preparing department accounts payable and accounts receivable.

Minimum Qualifications

Requires a bachelor’s degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion/outreach.

Also requires a minimum of two years relevant experience in a program coordination or administrative function, good communication skills, and computer literacy.

Preferred Qualifications

Experience working in a college, student services, or other higher education environment.

Knowledge of Rutgers financial software, learning management system (Canvas) and Salesforce is preferred.

Equipment Utilized

Must be adaptable to using different software packages.

A quick study that is adaptable to change. Must be able to manage multiple priorities, specifically ANCOR, RIAS, Canvas, Excel, PowerPoint.

Physical Demands and Work Environment

Travel among regional campuses is required along with occasional early hours, late hours and weekend hours.

Occasional regional (quarterly) and possibly International (once every few years) travel. Ability to lift boxes of 50 lbs.

Compensation and Benefits
Minimum Salary: $52,602.48; Mid Range Salary: $64,788.98; Maximum Salary: $76,975.48.

Rutgers provides a comprehensive benefits package to eligible employees, including medical, prescription drug, and dental coverage; paid vacation, holidays, and various leave programs; competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options; employee and dependent educational benefits (when applicable); life insurance coverage; employee discount programs.

Employment Details

Position Status: Full Time

Grade: 03

Standard Hours: 37.50 per week

Daily Work Shift: Day

Work Arrangement: The position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the View email address on click.appcast.io Application System.

Union: URA‑AFT Administrative

Posting Information

Posting Number: 26ST0440

Posting Open Date: 03/19/2026

Regional Campus: Rutgers University-Newark

Home Location Campus: Rutgers University - New Brunswick

City: Piscataway

State: NJ

Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non‑Discrimination Statement at the following web address:

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

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