Work from home administrative position

Job Description
Job Description Benefits/Perks
Competitive Compensation
Paid Time Off
Career Growth Opportunities
Job Summary
We are currently seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our team. The ideal candidate will have experience with QuickBooks invoicing and a strong background in administrative duties including but not limited to, experience with School Bus Transportation Contracts, and QuickBooks invoicing and Contracts for Out of District Students Transportation and Mckinney Vento Students. This position can be partially or Fully Remote and you will be working closely with our team to ensure smooth operations and accurate financial management.
Responsibilities

• QuickBooks Invoicing Monthly or whenever necessary:
• Create and send invoices to clients using QuickBooks.
• Track payments and follow up on overdue invoices.
• Maintain accurate records of all invoicing and payments.
• Initiate Contact with School Districts regarding Potential Contracts and Bids.
• Manage Students and Drivers Schedules for proper shift coverage.

- Administrative Duties:

• Manage and respond to emails and phone calls.
• Schedule and coordinate meetings and appointments.
• Prepare and maintain spreadsheets, reports, and other documents.
• Assist in managing company files and records.
• Handle other administrative tasks as needed to support the team.

- General Support:

• Provide support to other team members as needed.
• Assist in streamlining office processes and improving efficiency.

Other Responsibilities
Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain a calendar
Organize meetings and take accurate minutes
Write emails, memos, and letters and distribute them appropriately
Contribute to company reports
Maintain an organized filing system
Develop, update, and maintain relevant office procedures
Qualifications
High school diploma/GED required, Associate’s degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
Highly organized with excellent time management skills and the ability to prioritize projects
Flexible work from home options available.