Head of Engineering and Project Management

The purpose of this classification is to perform professional engineering work involving the design, construction, inspection, operation, and oversight of various public construction, development, and municipal projects to ensure that projects are completed in compliance with all applicable laws and standards. This position reports directly to the Senior Project Engineer, under the purview of the Director of Engineering & Public Works, and requires receiving assignments in the form of broad instructions or general program objectives. The Project Manager is required to work in a fast-paced environment requiring the management of multiple projects simultaneously. This position requires independent professional judgment, accountability, leadership, and decision-making of considerable difficulty.

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Interprets, explains, and ensures project design and construction compliance with applicable federal, state, county, and Town codes, ordinances, regulations, standards, specifications, policies and procedures; researches Town codes, Florida Building code, engineering standards, technical manuals, or other resources as needed; initiates any actions necessary to correct deviations or violations.

Manages and oversees construction projects to ensure compliance with approved plans and specifications, proposed budgets and timelines, and applicable safety practices/requirements.

Performs field inspections of municipal projects and public developments; inspects commercial and residential construction projects to ensure compliance with plans/specifications as approved by the Town; reviews construction permits to ensure construction plans meet approved plan specifications; performs “permanent reference monument” inspections to verify that survey monuments were installed on approved platted properties.

Provides information and technical assistance concerning engineering projects, requirements, and related issues to contractors, developers, engineers, architects, and property owners; recommends solutions to problems; responds to questions, concerns, or complaints; provides technical assistance and consultation to other Town departments.

Prepares or completes various forms, reports, correspondence, traffic calming request reports, street lighting request reports, inspection reports, bid packages, contracts, engineering drawings, plans/specifications, or other documents.

Receives various forms, reports, correspondence, project reports, purchase orders, invoices, engineering and site plans, construction plans, specifications, project budgets and timelines, codes, ordinances, regulations, standards, specifications, policies, procedures, engineering textbooks, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.

Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, traffic management system, computer-aided design (CAD), e-mail, or other computer programs; performs basic maintenance of computer system and office equipment, such as backing up data or replacing paper, ink, or toner.

Builds and maintains working relationships with key stakeholders to identify and resolve barriers to implementation and ensure systematic reform efforts; proactively establishes contingency plans if project parameters change or unforeseen circumstances arise.

Facilitates meetings with stakeholders to provide visibility on project progress, deadlines, and issues.

Serves as a Subject Matter Expert in ensuring quality and accuracy of project management deliverables, to include reviewing work, providing feedback, and ensuring projects align with established standards and best practices.

Coordinates with other departments on the review and processing of department-specific projects, with emphasis on capital projects, construction projects, technology projects, and development projects.

Performs any other related work as required or assigned.

Responsible for administration of contracts including writing technical specifications, monitoring contract provisions and conducting site inspections.

Coordinates project management activities involving Town construction projects, capital improvement projects, technology projects, and contracted maintenance projects and initiatives. Coordinates future Capital Improvement Projects.

Establishes goals, objectives, priorities, schedules and budgets for individual programs and projects.

Ensures the maintenance of a variety of records and files related to the project’s activities and operations.

Facilitates with other departments, companies, non-profit organizations, affected parties, and agencies to facilitate timely completion of projects, programs, and activities.

Standardizes documents and policies for bids and contracts across various types of projects.

ADDITIONAL FUNCTIONS

Serves as a member of various Town of Jupiter employee committees, as assigned.

Represents the Town of Jupiter at meetings, when requested.

Performs other related duties as required.

Bachelor’s degree in Construction Management, Architecture, Civil Engineering, Business Management, or closely related field.

A minimum of five (5) years of experience in project management, preferably in a technical or capital project setting.

A comparable amount of training, education, and experience which provides the requisite knowledge, skills, and abilities for this job may be considered as a substitute for the college level coursework or vocational training requirements.

A valid Florida driver’s license is required. For application purposes, a valid driver’s license from any state (equivalent to a State of Florida Class E) may be utilized, and the ability to obtain the State of Florida license within thirty (30) days from the date of employment is required.

PREFERRED QUALIFICATIONS

Possession of certification as a Project Management Professional (PMP), Certified Project Director (CPD), or Certified Project Management Professional (CPMP)

PERFORMANCE APTITUDES

Data Utilization : Requires the ability to calculate and/or tabulate data. Includes performing subsequent actions in relation to these computational operations.

Human Interaction : Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization : Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude : Requires the ability to utilize a wide variety of reference and descriptive data and information.

Mathematical Aptitude : Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations involving basic algebraic principles and formulas, basic geometric principles and civil engineering related calculations.

Functional Reasoning : Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.

Situational Reasoning : Requires the ability to exercise judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties, which are often characterized by frequent change.

ADA COMPLIANCE

Physical Ability: Tasks require the ability to exert light physical effort, primarily involving siting, standing, and walking, with occasional stooping, bending, or reaching. Duties may involve some lifting, carrying, pushing, and/or pulling of light objects or materials, generally not exceeding 20 pounds.

Sensory Requirements: Some tasks require the ability to perceive and discriminate visual details, including plans, documents, and electronic displays. Most tasks require the ability to communicate orally and in writing.

Environmental Factors: Performance of essential functions may require occasional exposure to outdoor or field conditions, including weather elements, noise, dust, uneven surfaces, traffic hazards, or varying lighting conditions.

The Town of Jupiter, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Town will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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