Virtual EA

Executive Assistant

Education Through Music, Inc. (ETM) is a nonprofit organization that partners with New York City schools to provide music as a core subject for all children and uses music education as a catalyst to support academic achievement, motivation for school, and self-confidence.

ETM is seeking a full-time Executive Assistant to provide direct administrative and organizational support to the CEO and COO, serve as a primary point of coordination for general office operations, and assist with Board administration.

The Executive Assistant will proactively coordinate scheduling, administrative, logistical, and basic technology needs while managing multiple priorities with professionalism and attention to detail.

Provide high-touch executive support to the CEO, proactively anticipating scheduling, administrative, logistical, and basic technology needs and ensuring timely follow-through on priorities and commitments.

Draft and edit written communications.

Manage documents, including printing and organizing materials.

Provide additional technology and administrative support as needed.

Provide document management, calendar, and administrative support as needed.

Board Administration

Under the direction of the COO, maintain Board-related administrative documents, including shared folders with agendas, minutes and committee materials; and other materials as needed.

General Office Support

Support front-office operations, including answering and directing general-purpose phone calls, sorting incoming mail, maintaining printed materials, and compiling folders for presentations and interviews.

Manage office supply and pantry inventory, including ordering supplies as needed.

Annual paid time off sick days, personal days, vacation, floating holidays and holidays

• Employer-subsidized health insurance and employer-sponsored Health Reimbursement Account
• Personal Wi-Fi and device-use stipend
• 403(b) retirement plan
• Available employee-funded benefits, including dental and vision coverage, Flexible Spending Account/Dependent Care Account (FSA/DCA), term life insurance, Aflac, and LegalShield

Work Schedule: Hybrid schedule: four days per week in the office, with one optional remote day per week.

Bachelor's degree or equivalent combination of education and experience.

• 35 years of progressively responsible administrative or executive support experience, including direct support to senior leadership.
• Proficiency in Microsoft Office and Google Workspace.
• Comfort troubleshooting basic technology issues and learning new platforms.
• Strong customer-service orientation for front-office and guest management.
• Administrative experience supporting a Board of Directors.

Strong technology skills, with comfort navigating new software and digital tools as needed.