Full Time Bookkeeper, Non-Profit

Job Description: Aid the Silent | Full-Time | On-Site (San Antonio Area) Aid the Silent is seeking a highly organized and detail-oriented Finance & Donor Data Administrator to support the financial operations of our growing nonprofit serving Deaf and Hard of Hearing children and teens across Texas. This role manages day-to-day bookkeeping functions while ensuring accurate tracking of restricted grants, donor contributions, and program budgets. The position works closely with the Executive Director and plays an important role in maintaining financial clarity, accountability, and reporting integrity across the organization.
This position does not write grants, but prepares financial documentation required for grant applications and reporting.
Responsibilities Financial Operations & Bookkeeping Maintain advanced proficiency in QuickBooks
Manage all day-to-day bookkeeping processes including A/P, A/R, journal entries, monthly billing, and General Ledger
Enter appropriate levels of clarity and documentation within transaction memos
Process and pay all invoices and reimbursements in a timely manner
Complete monthly bank and account reconciliations by the 10th of each month
Maintain accurate general ledger entries and supporting documentation
Prepare and perform annual 1099 vendor reporting
Restricted Funds & Grant Financial Support Under direction of the Executive Director, manage journal entries for restricted grants and donations to ensure financial accuracy and integrity
Prepare financial documentation supporting grant applications and grant reporting
Work closely with Executive Director to ensure coding and allocation percentages align with awarded grants
Provide reports supporting internal departments related to grant management and applications
Respond to occasional time‑sensitive financial documentation needs related to grants
Reporting & Internal Budget Support Prepare monthly financial reports for the Executive Director
Prepare financial reports for Executive Board meetings
Provide monthly financial reports for staff responsible for departmental budget areas
Assist Executive Director with uploading financial documentation for grant portals and reporting systems
Donor & Event Financial Systems Enter and maintain donor data within Boomerang donor software
Maintain reconciliation between Boomerang and QuickBooks
Support gala preparation and reporting using One Cause event software
Maintain website and store purchase entries within QuickBooks
Compliance & External Coordination Coordinate with outside CPA firm to prepare documentation for year‑end taxes
Coordinate with outside payroll provider as needed
Maintain confidentiality of donor, staff, and client information
Maintain secure organization of all sensitive financial documentation
Required Qualifications 2-4 years nonprofit bookkeeping experience
Advanced QuickBooks proficiency
Experience reconciling multiple accounts monthly
Strong attention to detail and organizational skills
Ability to manage deadlines independently
Preferred Qualifications Experience working with restricted nonprofit funds
Experience supporting financial documentation for grant reporting
Familiarity with donor software such as Bloomerang
Experience supporting nonprofit event financial systems such as OneCause
Schedule Full‑time, on‑site position. Occasional evening events (1-2 per month).
Compensation Salary based on experience.

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