Receptionist-Administrative Position- Part Time

Job Description
Job Description We are looking for an Administrative Assistant to support a busy nonprofit team in Greenwood Village, Colorado.

This part-time, on-site opportunity offers 20 hours per week with flexible scheduling and is a contract position with the potential to become permanent for someone who thrives in a collaborative, service-focused environment.

The role centers on membership support, office coordination, data accuracy, and event preparation, making it ideal for a dependable individual who can work independently while staying highly organized.

Responsibilities:

• Provide day-to-day administrative support for office operations, including general clerical tasks and responsive assistance with incoming questions.
• Manage membership-related activities such as responding to inquiries, processing payments, updating records, distributing dues notices, and supporting event registrations.
• Maintain and improve the accuracy of membership and contact information across a large database, including data cleanup for thousands of individual records.
• Prepare correspondence, mailings, and electronic communications using Microsoft Office tools, including document formatting and mail merge activities.
• Assist with planning and coordination for conferences and events by organizing materials, gathering member-contributed items, and helping with logistics as needed.
• Support a major event that may require travel in October, including on-site coordination and preparation before and after the program.
• Handle data entry and office documentation with a high level of accuracy while helping reduce workload across the team.
• Provide administrative support for periodic financial or operational tasks, including assisting with annual check distribution for an affiliated nonprofit organization.
• At least 1 year of experience in an administrative, office support, receptionist, or customer service role.
• Proficiency with Microsoft Word, Excel, and PowerPoint, with the ability to create documents, manage spreadsheets, and support presentations.
• Experience with data entry and database maintenance; familiarity with membership databases is preferred.
• Strong written and verbal communication skills with a detail-oriented, member-focused approach to service.
• Ability to work independently, stay organized, and make sound decisions without frequent oversight.
• Dependable and trustworthy work style with the ability to manage responsibilities consistently in an on-site office setting.
• Comfortable supporting event-related activities and occasional travel when needed.