Administrative/Clerical - Administrative Assistant Jobs

Administrative Assistant (Hybrid Chief Of Staff/Executive Assistant - Defense/Aerospace)

Join a high-impact, fast-paced defense aerospace team as a trusted thought partner to a global Vice President. Based in Littleton, CO (with hybrid flexibility), you'll play a pivotal role supporting executive operations across six worldwide sites. This is more than an administrative job-your proactive leadership and precise execution will directly influence the VP's effectiveness and the organization's success.

Responsibilities:

• Masterfully manage complex, multi-time zone executive calendars, meetings, and logistics with foresight and professionalism.
• Coordinate seamless domestic and international travel and process expense reports (Concur/BCD) with absolute accuracy.
• Plan high-visibility site operations, events, and town halls-overseeing logistics, AV, catering, and security.
• Drive adoption and maintenance of digital collaboration tools (Teams, SharePoint, DX platforms).
• Draft clear, compelling executive communications, presentations, and correspondence for internal and external stakeholders.
• Identify process improvements, streamline workflows, and implement solutions to enhance efficiency.
• Provide research, data analysis, and strategic support as a trusted advisor to executive leadership.

Required Skills and Experience:

• Minimum 3-6 years supporting senior executives (VP level or above) in defense, aerospace, or government contracts.
• Expert in complex calendar, travel, and expense management (Concur/BCD).
• Skilled in Microsoft Office, Teams, SharePoint, and rapid adoption of new digital tools.
• Proven ability to manage high-pressure situations and shifting priorities with discretion and exceptional organization.
• Experience coordinating large-scale meetings, events, and site logistics.
• US Citizen eligible for Secret Clearance; based in DC, Maryland, Virginia, or Colorado.

Preferred Skills:

• Project management experience; ability to juggle multiple high-priority tasks.
• Experience leading or mentoring administrative teams.
• Active Secret Clearance.
• Demonstrated success in process improvement and change management.

Benefits:

• Hybrid work environment with flexibility to support work/life balance.
• Exposure to executive decision-making and leadership development opportunities.
• Opportunity to shape processes, drive innovation, and amplify organizational impact.
• Engage with a diverse, mission-driven, and inclusive team.

How to Apply:

Ready to elevate your administrative career in a dynamic, high-stakes environment? Submit your resume and a brief cover letter outlining your experience supporting senior executives and your passion for organizational excellence.