Temporary Administrative/Professional Positions

The Administrative Assistant will be responsible for overall office maintenance and serve as the first point of contact for clients.

Order office supplies and equipment for both office and field

Create and maintain new and current client accounts, verifying billing and contact information is accurate

Review project intake forms for accuracy

Schedule new projects and communicate to staff regarding updates, adding updates to Google calendars

Distribute purchase orders to all staff involved in projects

Create an electronic file for each project in local network drive then save all correspondences

Answer incoming office calls, documenting all calls

Manage and schedule employee certifications, training and annual medical evaluations

Keep office clean and organized at all times. Distribute birthday cards and monthly cake celebrations (optional) by office for coworkers

Plan events for the office, including employee recognition events, retirement, new baby, milestone anniversaries, annual holiday parties, summer BBQ events. Act as a committee member for the larger office events

Book hotel and travel reservations for employees for projects and events. Ensure recycling efforts are made by office staff and contact city for pick up

Assist accounting with weekly customer service calls/emails

Maintenance of field vehicles (i.e. oil changes, tune‑up, etc.)

Accept subpoena and depositions, then issue project number

Close out litigation files

Assist Local Director and IT as needed

Highly organized with strong time‑management skills and the ability to work with little or no direction

Knowledge of basic office functions, including phone etiquette, faxing, and copying

Computer literate, with the ability to quickly learn new programs and systems

Ability to lift and carry equipment up to 20 lbs.

Prolonged periods of sitting at a desk and working on a computer for documentation and reporting

Competitive base salary with performance‑based bonus structure tied to individual and team achievements

Medical coverage with 100% company‑paid premiums for employees and their families, plus 50% of the annual deductible covered by the company

401(k) retirement plan with company matching contributions

Vision and dental plan options

Flexible Spending Accounts (health care and dependent care)

Company‑sponsored programs including Employee Assistance Program, life and disability insurance, Rocket Lawyer legal services, and mobile phone plan with Verizon

Voluntary benefits options including supplemental life insurance for employees and dependents, short‑term disability, hospital, accident, and pet insurance

Generous PTO (3 weeks accrual), paid holidays, volunteer days, and floating holiday

Tuition Reimbursement Program to promote higher education

Paid training and certifications to support career advancement

Incentive Bonus Plan and Donation Matching Program

We are committed to diversity, equity, and inclusion and do not discriminate based on race, age, disability, or other non‑merit characteristics. We welcome all candidates to apply, including women, people of color, persons with disabilities, and veterans.