Human Resources Generalist - Payroll/Recruitment (Full Time)

Full-time
The Human Resources (HR) Coordinator supports all facets of Human Resources at Providence, including recruiting, onboarding, benefits administration, payroll coordination, and general employee support. This role provides day-to-day operational assistance across the full HR lifecycle, with a primary emphasis on talent acquisition. The HR Coordinator ensures accurate recordkeeping, timely communication, and consistent application of HR processes while serving as a resource for employees and managers.

Bachelor’s degree in HR or related area, strongly preferred. HR Certification a plus.
Minimum of one year’s experience in HR or recruiting, strongly preferred.
Knowledge of Microsoft products including but not limited to: Microsoft 365, Excel, Word, and PowerPoint is required. Understanding of HRIS, applicant tracking systems or similar programs preferred.
Must be comfortable interacting with employees of all levels from entry level to executive. Additionally must be comfortable interacting with candidates through a variety of mediums, including phone calls, in-person, emails, and messaging channels, while maintaining professionalism.
Planning/Organizing - Able to prioritize and plan work activities efficiently; asks for and offers assistance when needed; willing to do whatever it takes to successfully complete task or project.
Detailed - Able to pay close attention to the small particulars when working on a particular task to produce a high-quality product.
Supports the full-cycle recruiting process by scheduling interviews, administering candidate assessments, welcoming applicants during onsite visits, and monitoring applicant statuses throughout the hiring process, with the opportunity to expand involvement in sourcing, outreach, and interview support.
Assists the Senior HR Generalist in maintaining an organized recruiting calendar by tracking upcoming events, managing participant details, coordinating outreach to partner organizations, handling event registrations, and attending career fairs.
Monitors job postings and applicants through LA Works and other third-party posting sites.
Collaborate with the HR team to create and publish engaging LinkedIn content focused on recruitment, company culture, and employee relations to enhance employer branding.
Contributes to the onboarding process by organizing pre-employment screenings, overseeing onboarding progress, preparing welcome resources, and liaising with departments to facilitate a seamless experience for new hires.
Provide administrative support to the HR team by entering and updating new hire information in HR systems in a timely and accurate manner.
Assists the Payroll and Benefits Specialists in preparing and distributing compensation statements and reports.
Supports the Payroll and Benefits Specialist with projects as needed including but not limited to wellness initiatives, Open Enrollment, and End of Year Communications.
Responds to all unemployment claims in a timely manner; Maintain accurate and confidential employee personnel files by organizing, scanning, indexing, and electronically filing HR documents in accordance with company policies, HR procedures, and record-retention requirements to ensure easy retrieval and data integrity.
Monitor monthly employee birthdays and work anniversaries to update staff meeting slides and milestone communications, and coordinate the collection of signatures and timely distribution of recognition cards.
Supports fellow HR team members in the creation and implementation of new policies, processes, and procedures.
Collect incoming mail and ensure accurate and timely distribution to HR team members.
Hybrid work arrangement; regular on-site presence (minimum three days weekly) is required to support HR operations and employee-facing activities.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Vision abilities required to perform this job include the ability to view and respond to visual and written materials via a computer screen.
This document is not intended to be an exhaustive list of all position duties and skills required of the individual classified in this position.

This job description is subject to change as Providence Engineering and Environmental Group LLC evolves, and in no way implies that this description includes all the duties associated with this position. Providence Engineering and Environmental Group LLC depends on its employees to assess current positions and update position description as duties change, responsibilities increase/decrease, technology improvements occur, or because of any other factors which may impact the success of such position.
Providence Engineering and Environmental Group LLC is committed to diversity and is an Equal Opportunity Employer. All applicants and all employees will be evaluated based on their ability, competence, and performance of the essential functions of their positions. It is the policy of Providence Engineering and Environmental Group LLC to be nondiscriminatory in all matters regarding the selection, recruiting, hiring, termination, promotion, transfer, work assignment, scheduling, compensation of employees, and any or all other terms and conditions of employment. The company does not unlawfully discriminate based on any applicable, legally protected classification or characteristics, including but not limited to race, color, religion, sex, gender identity, sexual orientation, national origin, veteran status, ancestry, citizenship, age, physical or mental disability. Providence Engineering and Environmental Group LLC is committed to providing reasonable accommodations to employees and applicants with disabilities to the full extent required by the Americans with Disabilities Act (ADA). Providence Engineering and Environmental Group LLC is an EEO employer - M/F/Vets/Disabled