Tech Recruitment Resourcer

Astera is a private foundation on a mission to steer science and technology toward an abundant future. We believe the coming years will bring an era of unprecedented scientific and technological advancement as exponential progress in AI converges with central advances in other fields to dramatically accelerate innovation. This inflection point provides an unparalleled opportunity to fundamentally rethink the institutions, systems, and tools that drive scientific progress.
Unlike traditional non-profit research organizations, projects supported by Astera operate like high-velocity startups, allowing us to focus on ambitious goals, match structure to problem, and attract strong technical talent and leadership. We support not only residents' salaries, but also budgets for them to hire a team and meet other needs to accelerate their work
Radial supports biotechnology-focused projects and is redefining how science should be done
Our Neuro-AI team does fundamental research in Artificial General Intelligence to ensure it brings good to humanity
We are seeking a mission- and culturally-aligned Recruiting Coordinator who will build and operate Astera's recruiting engine as we scale our program teams. Recruiting at Astera is highly relational: residency cohorts join twice a year, candidate pipelines shift dramatically by discipline, and we often hire for roles that don't exist anywhere else.
This role is ideal for someone who thrives in a dynamic, ambiguous environment, has exceptional organizational instincts, and is energized by enabling ambitious impact through exceptional hiring.
While the position starts with a focus on coordination and operations, we see a clear path for the right person to grow into a full-cycle recruiter over time. If you're ambitious about building a career in recruiting and talent, this role is designed to grow with you.
Prepare interviewers with relevant materials, context, and rubrics with input from hiring managers
Pipeline Operations & Systems

Maintain accurate candidate records in our ATS (Ashby)
Track and report on pipeline health, bottlenecks, and operational risks
Build and refine templates, processes, and documentation to support repeatable, high-quality hiring.
Partner with hiring managers to identify top-of-funnel sources for unique technical and scientific roles
Conduct targeted outreach to residents, operators, scientists, and other high-potential candidates
Residency Recruiting Support

Support the twice-annual Residency selection process, including scheduling interviews, managing reviewer workflows, and ensuring all materials are consistent and complete.
Support candidate logistics during finalist visits, onsite evaluations, or project deep dives.
Help ensure the Residency selection process remains high-quality even as we iterate and experiment.
Serve as backup to the office manager for front desk coverage.
Flex to "unknown unknowns" across the People & Operations stack-e.g., helping onboard new hires, assisting with event logistics for candidate days, supporting communications during peak cycles, or running special projects.
Step in to support the office manager, people operations lead, or other teammates during high-volume periods.
2+ years of experience in executive support, operations, or another role that demands exceptional organization and communication

• Comfort navigating highly ambiguous environments and adapting to shifting priorities
• Strong project management skills, including tracking tasks across multiple simultaneous hiring processes.

Familiarity with scientific, engineering, or technical recruiting.
Experience with ATS systems (e.g., Creative, tenacious problem solving: You don't expect to maintain strong boundaries around what "isn't your job," and recognize that the role you're being hired for might evolve significantly over the course of 6-12 months.
You take full responsibility of the hiring processes you own, seeking input where needed from hiring managers.