FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Coordinator/Rental Coordinator

The Coordinator plays a key role in supporting day-to-day operations by managing the full lifecycle of equipment rentals from start to finish. This position ensures that equipment is available, prepared, scheduled, delivered, billed, and returned in a timely and accurate manner.

Support all rental requests for both internal teams and customers

Work with operations to make sure equipment is repaired and ready to go

Prepare quotes, create contracts, and manage billing and adjustments

Help with collections when needed

Work with customers to confirm purchase orders and approvals

Track equipment and complete inventory checks

Find equipment when needed, both internally and from outside vendors

Update equipment status, notes, and details as needed

Ensure returned equipment is properly processed and closed out

Support team members and help with shared tasks

Provide reports to customers and internal teams as needed

Work with leadership to plan equipment needs and future purchases

2-3 years of experience within a service industry (could include HVAC, plumbing, electrical, etc.)

• Strong administrative skills, including being highly organized, detail-oriented, and an effective record keeper.
• Proficiency with Excel spreadsheets
• Proficiency with SAP or another ERP large system
• Strong customer service skills

This is a full-time, hourly, 100% onsite role. The typical schedule is Monday through Friday, 8:00 a.m. This is a Contract to Hire position based out of Frederick, MD.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Employee Assistance Program
• Application Deadline