Administrative Assistant (Frederick, MD)

Job Summary:

We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will primarily be responsible for managing and processing all accounts payable transactions, ensuring timely and accurate payments to vendors. This role requires a high level of accuracy, attention to detail, and the ability to work in a fast-paced environment.


PMI Overview:

Quantic PMI defines and manufactures mission-critical electronic components for the aerospace and defense industry, as well as commercial and industrial markets. Principal product lines include RF/microwave components.

Primary Roles and Responsibilities Include:

• Review and verify invoices and payment requests.
• Process invoices in accounting software and ensure correct approval for payments.
• Monitor accounts to ensure payments are up to date and resolve discrepancies.
• Reconcile vendor statements and correct any variances.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Assist with month-end closing activities related to accounts payable.
• Communicate with vendors and internal departments to resolve payment issues.
• Daily updating and maintain multiple reports to meet deadlines.
• Answering phones and directing the call to the correct party.
• Assist with administrative tasks with purchasing, sales, & marketing departments.

Qualifications:

• Proficient in Microsoft Office 365 (Word, Excel, Outlook).
• Personable and extremely well organized.
• High attention to detail and can work with minimal supervision.
• Able to multitask understanding levels of priority.
• Capable of following directions and strong work ethics.
• Maintain a professional appearance for customer and vendor interface.
• Knowledge of MRP (Material, Requirements, Planning) system.
• Willingness to take on more responsibilities to expedite career growth.

Education:

• High School Diploma or GED minimum.
• Bachelors or Associates degree a plus.

Benefits:

• Health, dental, and vision insurance
• 401K with company match
• Paid time off
• Opportunities for career growth and development.

Quantic PMI is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, work related mental or physical disability, veteran status, sexual orientation, gender identity, or genetic information.

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U.S. EXPORT CONTROLS

As a U.S. defense manufacturer, [Company Name] is required to safeguard U.S. defense-related and other export-controlled articles, technologies, and services from unauthorized access, export, or re-export.

The transfer of U.S. export-controlled articles, technologies, or services (including manufacturing processes) to individuals or entities that do not qualify as "U.S. persons," as defined by 22 CFR 120.62, is prohibited without prior authorization from the appropriate U.S. government agencies, such as the Department of State's Directorate of Defense Trade Controls (DDTC).

Under 22 CFR 120.62, a "U.S. person" is defined as a lawful permanent resident as per 8 U.S.C. 1101(a)(20), or a protected individual under 8 U.S.C. 1324b(a)(3). It also includes any corporation, business association, partnership, society, trust, or other entity that is incorporated to do business in the United States, as well as governmental entities at the federal, state, or local levels. It does not include foreign persons as defined in § 120.63.

To ensure compliance with U.S. export control regulations, candidates for this position are required to undergo an Export Compliance Assessment. As part of this process, candidates may be asked to provide documentation verifying their status as "U.S. persons" or "foreign persons," in accordance with U.S. regulation, to determine whether prior authorization is required to perform specific job duties related to this position.