Head of Business Operations and Project Management

BKF is a multi-service infrastructure consulting firm providing civil engineering, construction management, environmental, planning, and surveying services across California, the Pacific Northwest, and beyond. With offices throughout California and the Portland area, BKF has served transportation, water resources, land development, government, and federal clients for over 110 years.
Our culture values professional autonomy, innovation, and meaningful collaboration across offices. The Project Operations Manager leads the administrative and operational functions of BKF's Survey project delivery team. This role manages workflows, financial controls, staffing coordination, contract administration, compliance, and process consistency so technical professionals can focus on high-quality client work. Serving as the team's operational backbone, the manager drives schedule adherence, financial performance, and continuous improvement across multiple projects and disciplines.
Responsibilities Oversee day-to-day administrative operations for assigned project teams, ensuring consistent execution of company standards and procedures
Manage project setup, documentation, filing systems, and closeout processes
Coordinate internal workflows among project managers, survey crews, engineers, accounting, and administrative staff
Partner with Project Managers to monitor project budgets, forecasts, and performance metrics
Track contract values, amendments, and change orders
Monitor accounts receivable, support collections efforts, and help maintain healthy cash flow
Prepare regular financial reports and dashboards for leadership
Ensure compliance with contractual requirements, insurance provisions, and client-specific procedures
Assist with staffing coordination across projects to balance workloads and maximize utilization
Support onboarding of new team members to projects and systems
Identify opportunities to streamline project delivery processes and improve operational efficiency
Ensure adherence to internal quality management systems and best practices
Develop standardized tools, templates, and workflows to support consistent project execution
Provide operational guidance and mentoring to project administrators and coordinators
Act as a trusted partner to Project Managers and technical leads
Requirements Bachelor's degree in Business Administration, Construction Management, Engineering Management, or a related field, or equivalent experience
Eight or more years of experience in project operations, project administration, or business operations within an engineering, surveying, construction, or professional services environment
Strong understanding of project financials, billing practices, and contract administration
Experience supporting multidisciplinary project teams
Proficiency with project management and accounting systems; experience with Deltek, Ajera, Vision, or similar platforms is preferred
Advanced organizational, communication, reporting, and problem-solving skills, including strong Excel proficiency
Ability to manage multiple priorities in a fast-paced environment
Experience in an engineering or land surveying firm is preferred
Proven ability to drive process improvements and apply operational excellence, financial acumen, attention to detail, leadership, clear communication, and a client-service mindset
Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations.
Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Travel to other BKF locations and client sites may be required.
9 Paid Holidays
Flexible schedules
Education reimbursement, Paid annual dues for professional and societal organizations
BKF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and a specific solicitation for the position or other approved engagement request for the position with BKF, BKF reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited submittals are done at the risk of the recruiter.

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