Seasonal Administrative Support Positions

Administrative Assistant
Anchorage, AK (Onsite)
$25ph
About
Our Client transforms the lives of those affected by Alzheimer's Disease and related dementias through critical services, support, and a commitment to enhancing quality of life. They are seeking a friendly, organized professional to be the warm first point of contact for visitors and callers — reporting directly to the COO.
Key Responsibilities Front Office & Operations Answer and route incoming calls; welcome and assist visitors, clients, and caregivers
Process mail; perform filing, data entry, printing, scanning, and document preparation
Manage conference room schedules, organizational calendars, and office supplies
Maintain organized electronic and physical records
Coordinate with vendors on supplies, equipment, and maintenance
Finance & HR Support Assist with billing, receipts, receivables, deposits, and accounts payable processing
Serve as backup for payroll processing in QuickBooks; support reconciliations and recordkeeping
Coordinate employee onboarding/offboarding; maintain personnel files, anniversaries, and PARs
Maintain confidentiality of all financial, payroll, and HR information
Events, Donor & Program Support Attend Board meetings and prepare minutes; coordinate staff events, potlucks, and gatherings
Maintain donor database; prepare and mail acknowledgment letters and support fundraising activities
Assist Resource Specialist with client intake as needed
Keep common areas tidy; create a welcoming environment through seasonal decorating
Qualifications High school diploma or GED required; 2+ years of administrative, office support, or customer service experience preferred
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
Experience with QuickBooks or similar accounting software preferred; basic bookkeeping knowledge a plus
Strong organizational, communication, and time management skills
Ability to handle sensitive information with discretion and professionalism
Valid Alaska driver's license, clean driving record, and proof of auto insurance
Must pass a state and federal criminal background check
Must have access to a personal vehicle for occasional company business

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