Administrative Professional --- IMMEDIATE NEED!!!

Description At SSR, we're more than a leading engineering design, consulting, and planning firm-we're a team of owners committed to solving complex projects and delivering innovative solutions for facility and infrastructure challenges. S. and expertise spanning diverse markets and services, our collaborative approach empowers us to build lasting partnerships with each other, our clients, and our communities.
We believe high performance and a people-first culture go hand in hand. As an owner from day one, our colleagues thrive in an environment that values accountability, celebrates achievement, and supports personal and professional growth. Visit and explore our culture on LinkedIn and Instagram.
As an Administrative Assistant II, you'll elevate team productivity-producing accurate documents, coordinating submittals/RFIs, organizing files and schedules, and supporting client communications. You'll keep information flowing smoothly so our project teams can deliver quality work, on time.
Maintain orderly correspondence and technical document files; archive project files annually.
Support team leaders and Project Managers with project correspondence and client communications.
Cosential/CRM) for professionals in the location.
Import SpecLink project specifications into Word; edit, format, and print as needed.
Upload/download and distribute submittals and RFIs using platforms such as Newforma, PDM, or Submittal Exchange; request and enter AIA data from Project Managers.
Compile, bind, and distribute Project Manuals for state projects as needed; Provide Reception relief; arrange courier deliveries and shipping.
prepare and send outgoing mail and shipping labels.
Coordinate colleague training and vendor presentations: room reservations, SSR University entries, attendance tracking, and room setup/cleanup.
file projects and maintain organized shared areas.
Code invoices and occasionally assist with travel arrangements.
Serve as office liaison to coordinate with vendors and office functions, where applicable.
Maintain confidentiality regarding sensitive issues and perform other administrative duties as assigned.
High school degree or GED equivalent and two years of applicable experience OR college degree in administration or related field

Knowledge of project proposal and business letter formats; Thorough knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with AIA software and CRM tools (e.g., 100% Employee-Owned - Ownership from day one with immediate ESOP vesting.

• Retirement Savings - 401(k) with immediate vesting and a generous company match.
• Health & Wellness - Medical, dental, and vision coverage, plus companyfunded HSA contributions for HDHP plans.
• Company-Paid Protection - Life insurance, AD&D, and short and long term disability at no cost to you.
• Work-Life Balance - Flexible schedules, paid parental leave, generous PTO, and paid company holidays.
• Career Growth - Tuition reimbursement and ongoing professional development support.

EEO Disabled/Veterans
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities