Lab Administrative Professional
$48.62 per hourBay Systems Consulting, Inc (BSC)
5-6 month contract with extension possibility
Lawrence Berkeley National Laboratory
$48.62 per hour plus benefits
Administrative Assistant III
Perform a full range of administrative and task-oriented functions, serve as backup LETs timekeeper for the division, assist with property and space projects and other divisional projects as assigned. This position will report to the Senior Supervisor of Administrative Services.
Provide a wide range of administrative support to the division by assessing priorities to ensure accuracy and timely completion of complex tasks ensuring excellent customer service to visitors and colleague
Serve as point of contact with all Division Group Leaders
Manage complex calendars, independently setting priorities when scheduling conflicting appointments
keep management and staff informed on key issues
Arrange and process complex domestic and foreign travel with complicated itineraries
Prepare for new employees, affiliates, visitors, and guests by completing online request forms and tracking for completeness
compose correspondence on own initiative for management signature, including sensitive personnel information
Assist with property and space projects
Track supply inventory and maintain appropriate levels of stock for regularly used items
Ensure operation of office equipment; Anticipate, identify and recommend appropriate actions and solutions to solve complex administrative problems for the Division
Division Web Assistant
Minimum of 6 years of experience providing administrative support to various levels of staff in an environment similar to that of technology, research and or academia
Administrative experience and skills (word processing software, email systems and internet search engines) Technical proficiency in Microsoft Suite.
Experience scheduling meetings and events using Google Calendar
Experience tracking, compiling and monitoring data and results
Strong analytical, arithmetic, written composition, computer skills, responsiveness and follow through.
Effective customer service skills and ability to work with all levels of staff in a diverse environment
Experience coordinating events including logistics, catering, and compiling materials for attendees
Experience arranging travel and processing expense reports
Demonstrated ability to prioritize and manage multiple, complex tasks with changing priorities
Ability to learn and consistently apply knowledge of relevant Berkeley Lab policies and procedures.
Familiarity with delivery of support services in the Laboratory or scientific environment
Experience or familiarity with management of SmartSheet forms (creation / edits)
$34.65 - $46.41 per hour
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