Secretary - Elementary School

Urbana School District #116
TITLE: Elementary Attendance Secretary
LOCATION: Dr. Preston L. Williams, Jr. Elementary School
SUPERVISOR: Principal
JOB SUMMARY: The responsibility of the Attendance Secretary is to perform general secretarial and clerical duties to support the Principal and to assist him/her with all matters associated with student attendance.
ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

Maintain records of calls from parents/guardians regarding student absences from school.
Greet parents, students, and other community members in the building and direct them as needed.
Issue admittance slips to students upon return to school from an absence.
Perform general secretarial/clerical work for the Principal, including preparing letters and correspondence, copying, answering telephone calls, coordinating schedules, and filing.
Assist other staff with phone calls to parents/guardians regarding their child's absence from school.
Confer with the teachers and assist them with secretarial/clerical duties as directed.
Operate the attendance computer system.
Record and edit information on daily student attendance reports.
Possess and maintain knowledge of the District's policies and procedures pertaining to student attendance and discipline.
Possess and maintain knowledge of the contents of the Student/Parent Handbook.
Assist with monitoring students who assist in the attendance office during the school year.
Answer the Principal's phone line and assist with answering and referring other phone calls.
Maintain District Cum Record files throughout the school year, i.e. attendance, teacher assignment, grade level information.
Assist with duties assigned to the Principal.
Perform any and all additional duties as assigned by the Principal, certificated staff, and support personnel.

QUALIFICATIONS:

EDUCATION

~ Minimum of a High School Diploma or Equivalent.

EXPERIENCE

A minimum of 3 years of secretarial/clerical experience is preferred. Experience with typing, computers, word processing, spread sheets and working with office equipment such as copiers and fax machines.

OTHER SKILLS AND ABILITIES:

Ability to communicate effectively and professionally with the public. Ability to maintain strict confidentiality regarding student records. Strong attention to detail and excellent organizational skills. Ability to work effectively and efficiently with various personnel in the District. Strong public relations skills and ability to interact with people from diverse backgrounds. TERMS OF EMPLOYMENT : Salary is determined by the Board of Education. Ten-month work year.

EVALUATION:

Benefit information can be found on the Human Resources webpage. This is not a position within the collective bargaining unit and is not an administrative position. This is not an exempt position. This is a 10 month clerical I position Pay rate is dependent on experience and education; up to $18.75/hour

START DATE: July 22, 2026

AN EQUAL OPPORTUNITY EMPLOYER

REVISED: July 2025