FULL-TIME ADMINISTRATIVE PROFESSIONAL

Performs complex administrative and/or technical program assistance work including direct client contact unique to a particular function within the agency. Work involves the application of knowledge and independent judgment in the implementation, application, and monitoring of complex rules and standards and the assurance of compliance with them. Works under the general supervision of an administrative superior, and is allowed considerable discretion in planning and arranging work according to standard procedures.

EXAMPLES OF WORK PERFORMED

Coordinates the many functions of the front desk at the Clifton Street Clinic including scheduling for various staff agency wide as it relates to Admissions and Crisis Services.
Provides oversight of the timely completion of ANSA's, FA's, diagnostics, and appropriate assignments of clients required for admission to adult MH services agency wide as well as clients being seen by on site psychiatrist.
Conducts initial Financial Assessments for consumers seeking services and enters into Center's Financial Assessment software. Ensures phone numbers and addresses are updated in the Smartcare system and FA database.
Provides administrative support for Clifton Street Clinic including answering incoming calls, assisting individuals with initial paperwork, directing individuals to appropriate staff based on needs.
Provides ongoing assistance to Clifton Street Clinic departments (Admissions, PATH, Housing, Wood Group) including but not limited to: receiving and distributing mail, filing, copying, answering a multi-lined telephone system, taking messages, delivering messages, maintaining appointment schedules, and writing/preparing correspondence.
Prepares vouchers and purchase orders for supplies, building maintenance, center vehicle repairs, etc.
Develops, coordinates, and maintains record keeping system for files and records
Assist Unit Supervisors and Crisis Services Director with special projects and assignments
Assist with filing in individual records as needed
Assist with faxing, copying, etc as requested.
Knowledge, Skills, and Essential Functions
Considerable knowledge of office practices, agency procedures and policies, rules and regulations concerning work performed.
Ability to understand and follow departmental policies, procedures, and regulations.
Plan, assign, establish and maintain good public relations with community referral sources. A
Less than 5% local travel
Stooping, bending, sitting, standing, keyboarding for prolonged periods and lifting 30 pounds
Intermediate knowledge of MS Excel and ability export reports to excel
Valid driver's license, liability insurance, and reliable transportation required
Education and Experience

• High school diploma or GED
• 2 years of administrative and clerical experience is required

Heart of Texas BHN strives to offer competitive compensation and a comprehensive benefits package that includes:

Employer paid Health Insurance
Employer paid Dental Insurance
Employer paid Life Insurance
Employer Paid Short Term Disability
Employer Paid Employee Assistance Program
Payroll Direct Deposit
12 paid Holidays per year

Excellent 401-K Retirement Plan (Center will contribute 12% of employee earnings)
**Certain Requirements Needed**
Department: Clifton Street Clinic
This is a full time position