Head of Facilities (Full-Time)

Department: Facilities

Exempt or Non-Exempt: Full Time, Exempt

Reports to: Director of Facilities and Security

Direct Supervisor of: Facilities Operators

Tier: Program Leader

Work Schedule: Sun-Thur, Schedule varies

Purpose of This Position

The Facilities Department seeks to advance that vision through providing integral support and services to the ministry and mission of Highland Park Presbyterian Church and its family of churches with excellence, joy, and integrity.

Desired Results / Impact of This Position

Appropriate plans, policies, procedures and tracking for the management of facilities are in place and followed

Well maintained, safe, clean facilities

Positive feedback from staff and congregation regarding facility experiences and customer service

Key Responsibilities

Maintenance and Operations – Schedule and supervise routine maintenance of HVAC, electrical, plumbing, and safety systems, and coordinate repairs with vendors to ensure facilities remain fully operational

Health and Fire Life Safety – Ensure buildings meet all health, safety, and environmental regulations, implement safety protocols, and conduct regular inspections to mitigate risks

Space and Resource Management – Optimize space utilization, plan office moves, and manage allocation of resources for new or existing facilities

Vendor and Contract Management – Negotiate contracts with service providers for cleaning, catering, and maintenance, and monitor service quality

Budgeting and Financial Oversight – Develop and manage facilities budgets, monitor expenditures, and implement cost‑saving measures while maintaining service quality

Team Leadership – Supervise multidisciplinary teams including maintenance, cleaning, grounds, using performance management techniques to ensure service levels are met

Emergency Response – Respond to urgent issues or emergencies, coordinating solutions to minimize disruption to operations

Assist as Point of Contact – serve as the secondary point of contact for all matters dealing with church property, including interactions with the Day School, church plants and other church owned properties

Record Keeping – Maintain important records of each property (ideally in a cloud‑based system, minimizing paper/hard copies). Such records would include surveys, title policies, deeds, construction drawings, invoices for major work, leases and other rent agreements, equipment and assets, etc.

Supervisory Responsibilities

Direct supervision of a team of Facilities Associates

Motivates and empowers team members

Assists and sometimes leads regularly scheduled team meetings and keeps team informed

Holds team accountable to outcomes, responsibilities and workplace expectations listed on position description, including regular reviews

Works with HR and immediate supervisor in hiring and offboarding process

Approves Time‑off, timesheets, overtime, comp‑time, etc.

Assists in staying within budget for area of responsibility

Ensures proper training and safety measures for team

Education, Experience, Skill Requirements

Education: Bachelor’s degree in relevant fields such as property management, engineering or facilities management

Experience: 3 years in a related role managing a team

Hands‑on experience in maintenance a plus

Knowledge and Skills: Successful utilization of various software, management skills, ability to train others, highly organized, problem‑solving skills, negotiating skills, strong interpersonal skills, excellent written and verbal communication skills, knowledge of relevant regulations and laws

Working Conditions and Abilities

Frequent lifting under 50 lbs.

Ability to visually assess property conditions

Frequent bending, stooping, climbing, crawling, lifting; sitting, standing, walking for extended periods

Ability to maintain composure under pressure

Workplace Expectations

Loves Jesus, the people of HP Pres, the city of Dallas and the world

Affirms and supports ECO (our denomination) Essential Tenets

Acts as an advocate of the culture and vision of HP Pres

Commits to and exhibits our Team Culture Values:

Deeply abiding in Jesus

We Me

Defiant joy in the trenches of ministry

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