Full-Time Senior Secretary

Salary: $27.00 - $36.56 Hourly
Job Type: Unclassified - Full-Time, Permanent
Salary Range: $27.005 - $36.562 (Hourly)
Accepting online applications only on MONDAY, OCTOBER 5, 2026, at 8:00 a.m. Under general supervision, the Senior Secretary performs a wide variety of administrative and general office work for the Director and Assistant Director of Human Resources. The Senior Secretary serves as the liaison with other Port divisions/stakeholders, and is responsible for highly sensitive and confidential information. To be successful, a candidate must have excellent organization skills, attention to detail, both written and verbal communication, time management, and customer service skills.
The Port of Long Beach is a global leader in green port initiatives and top-notch customer service, moving cargo with reliability, speed, and efficiency. With its deep-water channels, rail access, and ongoing investment in state-of-the-art facilities, the Port remains the preferred gateway for Asia-Pacific trade and an exemplary model for its environmental innovations and initiatives. The Port operates entirely on Port-generated revenues, bond financing, and grants, and is not funded by taxes or the City's General Fund. S. gateway for trans-Pacific trade, the Port handles trade valued at more than $300 billion annually and supports 2.6 million jobs across the United States, including 575,000 in Southern California. In 2025, the Port is celebrating "20 Years of Leading Green," marking two decades of its landmark Green Port Policy that has dramatically reduced environmental impacts from operations. To learn more about the ways we are building the Port of the Future, please visit:

Maintain Microsoft Outlook calendars for HR Division leadership to include coordination, scheduling, arrangement, and confirmation of meetings, appointments, and conferences.
Maintain HR records, employee files, and confidential documents.
Answer, screen, and direct email correspondence and phone calls to include taking accurate and complete messages.
Prioritize correspondence along with appropriate background materials for review, reply, and disposition.
Compose, edit, and proofread final drafts for a variety of documents to include general correspondence, confidential matters, board memos, statistical reports, letters, memoranda, records, and schedules- all independently and under limited direction.
Arrange travel for HR personnel to include creation of itinerary and expense reports.
Maintain accurate records of financial transactions to include receipts, invoices, and purchase details; Handle logistical, administrative, and organizational tasks related to the Annual Statement of Economic Interests (Form 700) to ensure timely, complete, and compliant filings by Harbor Department employees.
Handle general employee inquiries about HR policies and procedures.
Maintain confidentiality by ensuring sensitive employee data is properly secured and handled.
Schedule use of conference and training rooms.
Provide backup support for other HR Division clerical and administration staff, to include invoicing and payroll.
Organize, maintain, and update confidential and specialized files, documents, and records.
Create, maintain, and update physical and electronic filing and tracking systems used to track data, forms, and various division projects.
May communicate with job candidates orally and in writing about interview details and follow-up information.
May assist with the onboarding of staff and contractors, including preparing welcome packets for new hires and collecting necessary documentation.
Perform other administrative duties as required.
This full-time position requires regular in-office attendance at 415 W. The selected party is required to be on-site, Monday through Friday, from 8:00 AM to 5:00 PM, for in-person work. Remote and/or alternative work schedules are not provided for this position.

MINIMUM REQUIREMENTS High school diploma or GED is required; an Associate's or Bachelor's Degree preferred.
Three years or more of recent experience in an office or administrative support role is required.
Proficiency in computer and word processing programs (Adobe Acrobat, MS Teams, Word, Excel, PowerPoint, and Outlook), and the ability to adapt and learn new software programs is essential.
Professionalism and ability to exercise independent judgment in handling confidential matters are of high priority.
Attention to detail in document preparation, scheduling, filing, and data entry is critical.
Speed and accuracy in typing (minimum of 40 words per minute) are necessary to be successful.
Strong organization skills are key to managing multiple time-sensitive tasks, schedules, and documents simultaneously.
Both written and verbal communication skills are key to interacting with colleagues, customers, and senior leadership.
Basic knowledge of operating office equipment and machinery is required.
The appointed candidate will serve at the discretion of the Port of Long Beach and can be terminated at any time. Applications must be submitted by 11:59 PM on Monday, October 5, 2026.

Documents will be evaluated to determine the most qualified applicants. Submissions will only be accepted online at

The Port reserves the right to extend the closing date without notice to accept additional applications. If you require an accommodation because of a disability to participate in any phase of the application/selection process, please contact View email address on click.appcast.io Port of Long Beach has established an hourly range of $27.001 to $36.562 (placement depends on qualifications).

Retirement - CalPERS 2% @ 62, coordinated with Social Security. Group Health Insurance - Medical and dental options (HMO and PPO). An employee's vacation accrual may be adjusted upon hire to provide credit for previous full-time employment at a public service agency. Credit for public service shall only be given for completed years of service as a full-time permanent employee. Accruals may be converted upon retirement to cash credit toward health and /or dental insurance premiums or retirement service credits.
Paid Parental Leave - After six (6) months of City employment, the City pays up to 30 consecutive days (160 hours) for eligible employees to take paid time to bond with the child upon birth, adoption, or foster placement of a child, up to the age of 17.
Holidays - 11 scheduled holidays per calendar year and four (4) personal holidays.
Education Reimbursement - Tuition reimbursement allows employees to obtain additional education or training.
529 college savings plan - The ScholarShare529 plan is an account that allows employees to invest specifically for future education expenses through the Long Beach City Employees Federal Credit Union. Funds can be used from your 529 savings plan to send your grandkids, kids, or even yourself to any accredited public or private U.We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics. .
As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance
• Life Insurance
• Retirement Plan (P.Paid Vacation, Personal Holidays and Sick Leave
• Credit Union Membership
• Free Bus Transportation (Long Beach Transit)
• Flexible Spending Accounts
• up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).