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We are seeking a highly polished, proactive, tech-savvy Executive Assistant who embraces leveraging AI technology to support 3 investment professionals within a fast-paced venture capital environment. Must have Venture Capital or Private Equity industry experience . This role requires exceptional organizational skills, sound judgment, and the ability to always operate with discretion and efficiency.

As a key partner to the investment team, you will play a critical role in maximizing executive effectiveness by managing complex scheduling, coordinating high-level interactions, and ensuring seamless day-to-day operations. You will regularly engage with portfolio company executives, prospective founders, and limited partners, serving as a professional and credible representative of the firm.

Key Responsibilities

Manage complex and ever-changing calendars across multiple executives, ensuring strategic prioritization and alignment

Coordinate extensive domestic and international travel, including detailed itineraries and real-time adjustments

Serve as a primary point of contact for internal and external stakeholders, including portfolio company leadership, prospective investments, and limited partners

Plan and execute board meetings and investor-related activities for portfolio companies

Coordinate internal and external meetings, including logistics, materials preparation, and follow-ups

Track and manage action items, proactively ensuring timely execution and alignment with business priorities

Prepare and process expense reports, invoices, and related administrative documentation

Support firm-hosted events and offsites, including planning and on-site execution

Provide cross-functional administrative support and coverage for the broader team as needed

Handle ad hoc projects with a high degree of ownership and attention to detail

Qualifications

Must have 5+ years of experience supporting senior executives within venture capital or private equity industries.

Demonstrated ability to manage competing priorities in a fast-paced, high-demand setting

Exceptional attention to detail and strong organizational discipline

High level of professionalism, discretion, and sound judgment

Strong written and verbal communication skills

Proactive mindset with the ability to anticipate needs and solve problems independently

Confident, polished presence with a service-oriented approach to stakeholder interactions

Technologically adept, with proficiency in Microsoft Outlook and experience leveraging AI tools to enhance productivity

Proven ability to manage sensitive information with the highest level of integrity

Onsite in Santa Clara, CA, Monday through Friday

Standard hours are 7:30 AM - 4:30 PM PT, with flexibility as business needs require

Compensation

Highly competitive compensation package, commensurate with experience

#J-18808-Ljbffr Dali & Associates Recruiting