Executive Assistant

We are partnering with a distinguished, mission-driven venture firm on the Peninsula to hire a high-caliber Executive Assistant for their Managing Director. This is a quintessential career-EA role, designed for a professional who thrives on managing a busy executive and enjoys being the organizational backbone of a high-impact team.

The Role

This is a comprehensive, partnership-style position for an EA who truly loves the craft of executive support. The role requires a sophisticated blend of logistical mastery, sharp attention to detail, and a proactive approach to navigating a fast-paced, intellectually rigorous environment.

Key Responsibilities

• Strategic Logistics & Flow: Take full ownership of a complex, high-stakes calendar. You aren't just booking appointments; you are architecting the executive’s day to ensure their time is aligned with the firm's highest-priority initiatives.
• End-to-End Travel Management: Coordinate seamless domestic and international travel itineraries. You excel at managing multi-leg trips and stay one step ahead of potential disruptions.
• Communication & Liaison: Serve as a polished point of contact for internal teams and external stakeholders. You will draft correspondence, prepare briefing materials, and manage the flow of information with total grace.
• Project Tracking: Keep the broader team aligned by tracking progress on key workstreams, ensuring critical deadlines are met, and driving follow-through on action items.
• Operational Excellence: Maintain essential records and data with meticulous accuracy, ensuring the executive office runs with maximum efficiency.

Who You Are

• Experienced: You have 5+ years of experience supporting senior leadership in high-stakes environments, specifically in Venture Capital, Private Equity, a Family Office, or a Global Foundation.
• Proactive & Resourceful: You don’t wait for a to-do list. You naturally "look around corners" and solve potential problems before they reach the executive’s desk.
• Detail-Obsessed: You take pride in precision, whether you are proofreading a high-level presentation or finalizing a complex itinerary.
• Calm Under Pressure: You possess the poise to handle shifting priorities and tight deadlines with a steady, professional hand.
• Discreet: You have impeccable judgment and understand the absolute necessity of maintaining confidentiality in a high-touch environment.

The Environment

This firm offers a rare blend: the fast-paced, intellectually stimulating atmosphere of a top-tier firm, paired with a deeply human, mission-driven heart. You will join a culture that values curiosity, humility, and accountability.

If you are a dedicated EA looking to apply your organizational skills toward work that drives meaningful change, we’d love to hear from you.