Administrative Position - Scanning

Administrative Assistant

The Administrative Assistant is an integral member of our team. They are often the first face our customers see or speak with on a daily basis. A successful Administrative Assistant will be friendly and helpful at all times. They are prompt and courteous answering phones and greeting customers, as well as providing support to other department members.

Answering multi-line phone system (including transfers)

Maintain front desk area and lobby

Manage supply inventory

Maintain office schedule/calendar

Provides administrative support such as, printing, filing, photocopying, data entry, scanning, binding and collating, scheduling meetings, booking reservations for lunch or dinner meetings, and coordinating events and lunches, mail distribution and mail-outs

Maintains office equipment, assists users of office equipment on routine tasks as needed and engages external vendors for service needs

Orders, receives and maintains office supplies and proactively ensures office supplies are available when needed

Creates, updates and prints Excel spreadsheets and PowerPoint presentations

Maintain good working relationships within office and department

Provide clerical and administrative support to other departments with minimal errors (e.g. filing, mail preparation, data entry, photocopying, etc.)

Perform other specific duties or projects as assigned

2+ years' office experience (preferred with experience on multi-line phone system)

• 5 years of related administrative experience, or an equivalent of education and experience
• Excellent verbal skills and telephone etiquette
• High school diploma or equivalency; Strong clerical skills
• Demonstrated computer proficiency Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

~ Training requirements:

Microsoft Office Applications

Office Etiquette

Customer Service

Insurance license (lines appropriate to office location)

Participate in training of new hires or less experienced teammates

Department Office Administration & Clerical Required Experience: 1-2 years of relevant experience Required Travel: No Travel Required Required Education: High school or equivalent

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

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HUB International