Purchasing Buyer, Senior

Job Description About Hospitality Purveyors International

Hospitality Purveyors International (HPI) is the exclusive design and procurement arm for all Sandals Resorts International properties which are wholly owned and managed resorts .

Job Summary: The Senior Hospitality Buyer plays a critical role in managing high value purchasing activities for FF&E (Furniture, Fixtures, and Equipment), CapEx (Capital Expenditures), and other essential supplies within hospitality projects. This role requires advanced procurement expertise, proactive vendor management, and collaboration with project teams to deliver quality, cost-effective solutions that align with client expectations and hospitality standards.

Lead Procurement Activities: Oversee sourcing for high-value FF&E, CapEx, and specialty supplies, providing strategic guidance to meet project objectives and maintain brand standards.

Develop and Execute Procurement Strategies: Develop, implement, and optimize sourcing strategies for assigned categories, focusing on cost control, supplier quality, and timely delivery.

Establish and maintain relationships with key suppliers, conduct advanced negotiations to secure favorable terms, and manage high-value contracts to support long-term business goals for projects $.

Cross-Functional Team Collaboration: Collaborate closely with project managers, FF&E designers, and engineering teams to align purchasing decisions with project requirements and timelines.

Track and manage procurement budgets for hospitality projects, ensuring expenses stay within planned limits and identifying cost-saving opportunities without compromising quality.

Quality Assurance and Compliance: Ensure all procured items meet company and client standards for quality and safety, working with vendors to resolve any issues related to defects or non-compliance.

Mentorship and Training: Provide mentorship and training to junior buyers, sharing best practices in procurement, supplier negotiations, and hospitality standards.

Prepare and maintain accurate procurement documentation, including purchase orders, contracts, invoices, and vendor agreements, ensuring compliance and facilitating easy access for auditing.

Process Improvement: Identify areas for improvement within procurement processes, suggesting and implementing changes that enhance efficiency, reduce costs, and improve the overall buying experience.

Supplier Audits and Performance Reviews: Conduct regular performance reviews with suppliers, ensuring adherence to terms and identifying areas for improvement to maintain high service standards.

Buyers, Buyers and Buyer Manager to meet project objectives for hospitality.

• Participate in Project Tracker calls when needed.
• Bachelor’s degree in business, Supply Chain Management, Hospitality Management, or a related field.

• 5+ years of experience in procurement, ideally within the hospitality industry with a focus on FF&E, CapEx, and MEP.
• Demonstrated expertise in vendor negotiation, strategic sourcing, and contract management.
• Excellent analytical, communication, and leadership skills, with a customer-centric approach.
• Proficiency in Microsoft Office Suite, with experience in Oracle or other procurement software preferred.
• Detail-oriented with strong project management capabilities and an ability to work effectively in fast-paced environments.

Understanding of import procedures and practices

• Must be proficient with the entire Microsoft Office suite of products
• Must have solid customer service and problem-solving skills
• Ability to communicate effectively verbally and in writing (English)
• Company Description Hospitality Purveyors International (HPI) is the exclusive design and procurement arm for all Sandals and Beaches Resorts International properties which are wholly-owned and managed resorts.

Hospitality Purveyors International (HPI) is the exclusive design and procurement arm for all Sandals and Beaches Resorts International properties which are wholly-owned and managed resorts.