Virtual EA

Join to apply for the Executive Assistant role at Insured Retirement Institute (IRI)
Join to apply for the Executive Assistant role at Insured Retirement Institute (IRI)
Insured Retirement Institute (IRI) provided pay range This range is provided by Insured Retirement Institute (IRI). At the Insured Retirement Institute (IRI), we have a fantastic team committed to our mission of championing retirement security for all Americans. We are seeking an exceptional Executive Assistant with at least five (5) years of experience supporting C-level executives, preferably within an association, membership organization, or marketing team.
About the Role : We are looking for a highly skilled and proactive Executive Assistant to support the Chief Operating Officer (COO) and the Director of Human Resources (DHR) in a fast-paced, mission-driven financial services organization. This role requires exceptional organizational abilities, strong design sensibility, and proven expertise in managing virtual meetings and events.
This is not a traditional administrative role—strong PowerPoint, design, virtual meeting, and event coordination skills are a top priority.
In this role, you will provide top-level administrative support to our executives, ensuring seamless coordination of calendars, meetings, schedules, email correspondence, travel arrangements, and expense reporting. Your expertise extends to event planning, report creation, and executive correspondence. Whether taking meeting minutes for committee meetings, managing webinar logistics, planning meetings, or negotiating vendor contracts, you thrive under pressure and consistently deliver results. If you excel at organization and proactive problem-solving, this is the perfect opportunity.
You are flexible, highly organized, and proactive, with a strong sense of ownership and accountability. Working 100% remotely, this role requires a high level of professionalism, cross-functional collaboration, and communication with key business leaders and internal stakeholders.
Provide high-level administrative support including calendar management, travel coordination, and meeting preparation for senior executives.
Virtual Meeting & Event Mana gement: Coordinate and manage virtual meetings, webinars, and internal/external events—handling logistics, agendas, technology platforms, and follow-up.
Design & Document Preparation: Assist in the development of branded materials, reports, and internal communications using tools such as PowerPoint, Canva, and Adobe Acrobat.
Project & Task Coordin ation: Track deadlines, manage task lists, and assist with special projects requiring cross-functional coordination and attention to detail.
Strong proficiency in Microsoft PowerPoint and virtual meeting platforms (Zoom, Microsoft Teams, etc.)
Experience designing executive-level presentations and professional documents.
Proficient in tools such as Microsoft Office Suite, Canva, or Adobe tools.
Background in financial services or a regulated industry.
Familiarity with event platforms and scheduling tools.
A highly skilled administrative professional with 5+ years of relevant administrative experience, ideally working in a trade association, non-profit, or marketing department.
Tech-savvy problem solver, highly skilled in Microsoft Office Suite, database systems, and event virtual tools
High level of integrity and discretion in handling confidential information
Bachelor’s degree preferred or equivalent administrative experience
Available for occasional travel, with advance notice.
This role involves close collaboration with team members to facilitate activities and projects. The ability to work independently while maintaining a strong sense of ownership and customer service is highly valued.
Our compensation and benefits address a wide range of personal priorities and needs, giving employees the assurance that their health and wellness are equally important to us. IRI offers medical, dental, vision, PTO, 401(k) plan, life insurance, short-term and long-term disability insurance, generous work/life balance programs (e.g., remote work, floating holidays, summer Friday hours, and volunteer service hours) and a commitment to professional development.
The Insured Retirement Institute (IRI) is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable.
Employment type Employment type Full-time
Job function Job function Administrative and Design
Industries Financial Services and Non-profit Organizations
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Inferred from the description for this job Medical insurance
Disability insurance
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