Head of Programme Management

Arizona Department of Education
The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.
This position provides leadership and supervision for programs within Every Student Succeeds Act (ESSA) as outlined in the Elementary and Secondary Act (ESEA) Consolidated State Plan. This encompasses all ESEA Consolidated programs, including grants, programmatic leadership, compliance, training, and all other matters related to the agency's implementation of Arizona's ESSA state plan and other related and aligned state and local initiatives within Academic Achievement.

This position will plan, organize, and lead in coordination with the Deputy Associate Superintendent, the unit's vision and mission of ESEA Consolidated for the state of Arizona as it relates to specific program and fund functions. The position supervises team members facilitating Local Education Agency (LEA) portfolio management, multiple grant fund management, monitoring, program compliance, and overall program leadership.

Occasional in-state and rare out-of-state travel is required for this position.

Engage in comprehensive and collaborative performance management. Including but not limited to: Leading multiple program specialists, serving as program area lead as assigned by the Deputy Associate Superintendent in coordination with the Associate Superintendent and the agency, Grant approvals, feedback, and training, general program and staff management, compliance and program monitoring activities for grants assigned to ESEA Consolidated Application, as well as other grant applications and planning tools such as: Collaborate and assist in leading effective and quality programs to support the school district of Arizona in carrying out all duties aligned to the agency's mission, vision, and ESEA

Serve at the Deputy Associate Superintendent's direction in coordination with the Associate on projects and programs as the unit and agency determine

Collaborate with specialists and local education agencies to ensure the effectiveness of LEA-level planning tools and grant applications

Review planning tools and grant applications to ensure grantees are developing and implementing a compliant and effective program that accesses and expends fiscal resources to provide equitable access to a high-quality education for all students

Review grant applications to ensure specialists are effective in ensuring that grant funds are appropriately budgeted and expended in accordance with grant program requirements, as well as state and federal law

In coordination with the agency, this position will develop, coordinate, and direct assigned staff in implementing differentiated technical assistance, service, and support for schools, LEAs, educators for Title I programs, and other constituents

Engage in aligned and applicable outreach activities with parents, families, and communities at the agency's discretion

Ensure the provision of effective and positive customer service and support with external and internal constituents

Engage in a high degree of collaboration with ADE program areas to help ensure ongoing alignment of program area activities with those of all ESEA Consolidated programs and other applicable state plans and initiatives and identify areas for cross-program area collaboration and coordination, and participate in agency divisional, unit, and team meetings and working groups and external partnerships in coordination with the Deputy Associate Superintendent

Develop and provide differentiated professional learning opportunities, coaching, modeling, and technical assistance through face-to-face and virtual methods in collaboration with unit leadership, personnel, other ADE program areas, and/or external partners; professional learning includes but is not limited to opportunities related to quality development of school and LEA planning, professional development on program effectiveness for all ESEA programs, and working with staff to develop skills in professional learning and technical assistance

School leadership and District leadership in building effective federal programs that achieve student success

Methods and instructional strategies that strengthen the academic program of a school and LEA, and help provide an accelerated and enriched curriculum and a well-rounded education

The Uniform System of Financial Records (USFR), Education Department General Administrative Regulations (EDGAR), and OMB Uniform Grant Guidance (UGG)

Experience in managing and/or compliance monitoring Title I, Title II, Title III, RLIs, Title I-D, or Title IV-A, Title IV-B, and McKinney-Vento programs

Developing program evaluation techniques to meet the needs of at-risk students and strategies to strengthen school programs to provide an equitable and well-rounded education for all students

Methods and instructional strategies that strengthen the academic program of a school and LEA, and help provide an accelerated and enriched curriculum and a well-rounded education

Goals, objectives, and functions of programs served

A Bachelor's degree in education, or equivalent experience and knowledge of federal programs and requirements to substitute for the degree, is required

Effective leadership and management techniques

Appling problem-solving techniques, including root-cause analysis

Providing differentiated technical assistance and support

Plan development, implementation, and evaluation

Analysis, interpretation, and communication of data

Program/project workload prioritizing, organization practices, and workflow efficiency to increase productivity

Provide high-leverage feedback to specialists to improve work performance and service to districts

Reviewing grant applications for the required criteria, provide high-leverage feedback on programs and grants, and approve grant applications.

Competence in performing day-to-day activities using Microsoft products, Adobe products, and other computing products as determined

Absorb, synthesize, interpret, and apply highly technical, specialized knowledge of funding and financial compliance in all entitlement federal funding programs

Develop training and support materials for specialists and LEAs based on agency, state, or federal updates

Partner with stakeholders to provide guidance, training, and support

Guide and support in designing, implementing, and evaluating effective and compliant programs with designing training programs to assist specialists and districts

Absorb highly technical, specialized knowledge related to the ESEA Consolidated Grant Application and other federal, state, and local programs

Manage multiple ongoing projects and programs to meet urgent/critical deadlines.

Gather and disaggregate data to make data-driven decisions and or use data provided to make recommendations

Assist with programs and projects at agency discretion and need

Manage, lead, and coach a portfolio of diverse LEAs across multiple program areas and grant funds

Three or more years of combined professional experience at the federal, state, tribal, local education agency or school level related to education or PD-12 students, including experience working with Federal Title programs

Experience managing federal programs, to include fiscal and programmatic management and reporting

Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

Affordable medical, dental, life, and short-term disability insurance plans

Top-ranked retirement and long-term disability plans

Ten paid holidays per year

Vacation time accrued at 4.00 hours bi-weekly for the first 3 years

Sick time accrued at 3.70 hours bi-weekly

Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).

Retirement:

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling View phone number on click.appcast.io or emailing Human.